Job title: Events Coordinator
Supervisor: Communications Director
Employment Type: Part-time
FLSA Status: Non-exempt – Hourly
Hours: 20 hours a week, not to exceed 1,040 in a year (includes on-site event hours)
Hiring Range: $19.23/hr – $24.64/hr
About Us:
We’re the folks who bring your community health and fitness programs, recreational sports, active adult activities and community events to life. We operate and maintain facilities across the Johnstown-Milliken area where you, your family, and your neighbors can come together in the name of fun.
Mission: Building a healthy, happy community through people, parks, programs and partnerships.
Vision: TRPR will lead a culture of community where everyone has the opportunity to live healthy, happy life.
Values: Embrace Change, Be Community Driven, Build Collaborative Relationships, Show Passion in All We Do, Be a Team on a Mission
The Role:
As the Events Coordinator, you would be an extension of our team, supporting the Communications Director in the planning and implementing of community events. As an ideal candidate, you are organized and motivated, ready to support the creation of unforgettable events. If you have a passion for our community and its people, we want to hear from you.
Duties & Responsibilities
- Assist Communications Director with management of all community events from initial planning to execution.
- Oversee and manage all on-site event volunteers.
- Serve as a liaison with vendors on event-related matters.
- Assist in marketing campaigns for the events including social media management.
- Manage sponsorship contracts and relationships; ensuring a positive experience.
- Pull necessary permits for events.
- Create and maintain event schedules for vendors, sponsors and volunteers.
- Manage all event set-up, tear down, and follow-up processes.
- Assess an event’s overall success and submit findings.
- Perform other necessary duties as they are assigned.
Desired skills and qualifications
- High School Degree or equivalent required.
- 1-2 years of experience in community or special events, or related fields preferred.
- Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by employment start date.
- Knowledge of event marketing best practices.
- Strong people skills with vendor management skills preferred.
- Well-organized with excellent multi-tasking abilities.
- Graphic design skills are a plus!
- Flexible schedule – ability to work nights, weekends and holidays, as necessary.
Physical Requirements
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to walk, stand, sit and talk or hear. The employee is required to use hands to handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
- The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.
Benefits & Perks:
- Competitive pay.
- Generous vacation and sick leave.
- 10 paid Holidays.
- Automatically enrolled into Unum (short-term, long-term, life and AD&D) and monthly premium is covered by the District.
- Program, golf and facility rental discounts.
- A fun, engaging work environment with caring and hardworking teammates.
Environmental Considerations
While performing the duties of this job, the employee may be exposed to hot, cold, wet, and windy conditions.
Reasonable Accommodation:
Thompson Rivers Parks & Recreation District will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the District.
Note: Applicants must, as a condition of employment, pass the following pre-offer and post-offer/ hire processes: Interview, reference check, and background checks.
THE THOMPSON RIVERS PARKS AND RECREATION DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON ANY BASIS