Job Summary:
The Office of Undergraduate Advising (OUA) seeks a creative, collaborative, and organized communications professional who is committed to diversity, equity, inclusion, and justice. The Communications Coordinator will take a lead role in ensuring relevant resources, programs, and priorities are effectively communicated across varied platforms, primarily to an audience of UW-Madison academic advisors, career services professionals, and learning support staff. The Communications Coordinator will also support campus-wide career services communication to students. The Office of Undergraduate Advising supports centralized advising, career services, and learning support functions at UW-Madison, and this person will report directly to OUA’s Assistant Director of Campus-Wide Communication.
This position will collaborate with members of the OUA team, primarily supporting training and professional development opportunities for academic advisors, career services professionals, and learning support staff through email marketing, presentation creation, speech writing, and other means of outreach. The position will also support OUA’s online presence through ongoing maintenance of several websites (including advising.wisc.edu, advising.wisc.edu/facstaff, careers.wisc.edu) as well as management of several OUA-owned listservs.
The Office of Undergraduate Advising (OUA) was created in 2011 and serves UW-Madison students and staff. This is done through equitable, inclusive, and innovative support of staff wellbeing and success as well as advising, career development, and learning support services for students. OUA is responsible for training, communication, assessment, advocacy, and technology servicing for campus-wide advising, career services, and learning support communities. OUA also houses units that provide direct advising, career services, and learning support for undergraduate students. These units are: Cross-College Advising Service, Career Exploration Center, Pre-Professional Advising (Centers for Pre-Health and Pre-Law Advising), Undergraduate Academic Awards Office, Greater University Tutoring Service, and the UW Online Degree Academic & Career Coaching Services.
Learn more about the Office of Undergraduate Advising – https://advising.wisc.edu/facstaff/
The Office of Undergraduate Advising works with a diverse community of students and colleagues, and seeks to foster and promote the values of diversity, equity, and inclusion.
This position reports to the Communications Manager.
OUA is part of the Division for Teaching and Learning (DTL) along with the Center for Teaching, Learning and Mentoring (CTLM), the Morgridge Center for Public Service, the Wisconsin Institute for Science Education and Community Engagement (WISCIENCE), and the Student Learning Assessment (SLA) office.
Anticipated Start Date: May 21, 2023
Responsibilities:
Develops and drafts communication content and assists in the execution of the communications strategy in support of unit communication goals.
- 15% Monitors reach and effectiveness of communication campaigns, projects, and initiatives
- 15% Plans editorial content according to established goals and objects
- 25% Communicates with stakeholders to verify requests and identify editorial resources
- 25% Writes, edits, and publishes content for various communication projects and marketing platforms to align with strategic initiatives and established communication campaigns
- 15% Provides project management and execution of communications programs, initiatives, and tactical plans
- 5% Demonstrate commitment to ongoing learning around diversity, equity, and inclusion, and applying that knowledge to your work.
Tasks:
- Generate and support communications efforts to connect advisors, career services professionals, learning support staff, and other UW-Madison staff to information and resources
- Implement updates to websites managed by the Office of Undergraduate Advising
- Monitor listservs managed by the Office of Undergraduate Advising
- Generate marketing & outreach materials in support of training & professional development opportunities for advisors, career services professionals, & learning support staff. (incl email marketing, speech & presentation creation, & digital promotion)
- Support and execute campus-wide student-facing communications initiatives related to career services in partnership with colleagues in and beyond OUA
- Support communications and outreach needs for initiatives and gatherings focused on Diversity, Equity, Inclusion, and Justice
- Support communications and outreach needs for the annual Advising & Career Services Conference
- Support communications needs for Student Orientation, Advising, and Registration (SOAR), including creating and updating digital and print outreach materials
- Collaborate with other campus communications professionals, including the Office of Undergraduate Advising, Division for Teaching & Learning, and Student Affairs
- Foster a positive and inclusive organizational climate and culture
- Proactively engage in on and off-campus professional development opportunities
- Other duties as necessary
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor’s Degree in any field. An Associates with an emphasis in communication will be considered in place of a Bachelor’s degree.
Qualifications:
Please be sure to speak to the following requirements in your application materials:
– At least one year of communications-related work experience (internship or professional experience OK)
– Personal and/or professional experience that demonstrates a commitment to fostering and promoting diversity, equity, and inclusion
– Experience with varied communications tools, such as Canva, WordPress, MailChimp, or Eloqua, with a proven ability to quickly learn new skills
– Experience taking initiative and independently managing multiple projects and priorities
The following requirements will also be assessed during the interview process:
– Experience working in team environments, with an appreciation for varied perspectives of colleagues
– Exceptional written and verbal communication skills, with ability to speak to various audiences.
– Ability to discern reliable sources of information
– Ability to ask good questions & gain feedback from colleagues and community members
– Ability to work full-time, on-site at UW-Madison and remotely on an as-needed (e.g. related to public health guidelines; UW-Madison equipment will be provided)
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
Salary:
Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for this position is $50,000 but is negotiable based on qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. There is an opportunity for occasional remote flexibility with this position.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Additional Information:
– The Division for Teaching and Learning (DTL) strives to create a healthy, welcoming, and inclusive space for all and encourages applications from members of underrepresented communities and from candidates who foster and promote the values of diversity, equity, and inclusion.
– Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.
How to Apply:
Please click on the “Apply Now” button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. If selected for a finalist interview, applicants will be asked to supply 3 references, including a current or most recent supervisor (if not currently employed). No references will be contacted without advance notice. PDF documents preferred but not required. Pay will be based on experience and qualifications.
This is a 2 year appointment ending May 2025, renewal beyond this date is possible but not guaranteed.
We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.
Don’t meet every single requirement? Studies have shown that cisgender women, trans individuals, and people of color are less likely to apply to jobs unless they meet every single qualification. At the Division for Teaching and Learning, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Contact:
Jessica Belcher
jbelcher2@wisc.edu
608-263-0478
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Communications Specialist(CM004)
Department(s):
A37-DIV FOR TEACHING AND LEARNING/OUA/TRAINING & DEV
Employment Class:
Academic Staff-Terminal
Job Number:
275245-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Applications Open: Feb 20 2023 Central Standard Time
Applications Close: Mar 22 2023 11:55 PM Central Daylight Time