Job Description
The School for Engineering of Matter, Transport and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking to fill the position of Department HR Specialist Senior. Under general supervision; this position will manage and perform work of considerable responsibility in administering human resource functions in a complex academic unit with significant research and instructional emphasis. The successful candidate must be skilled in maintaining effective working relationships among a diverse population, able to provide excellent customer service, skilled in handling confidential and sensitive information, and work effectively in an environment subject to quickly changing priorities with previous HR experience. This position requires knowledge of electronic data processing and applications as it applies to human resources, knowledge of academic and university policies and procedures, and must be skilled in the ability to identify and implement best practices and procedures.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
- Required to stand for varying lengths of time and walk moderate distances to perform work
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
- Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
- Ability to clearly communicate to perform essential functions
- Regular use of standard office equipment including, but not limited to: computer workstation/laptop(keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
Minimum Qualifications
Bachelor’s degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
Department Statement
The School for Engineering of Matter, Transport and Energy (SEMTE) is leveraging the synergy of engineering and science to develop new knowledge and technologies, and create innovative solutions to society’s most pressing problems. Our undergraduate programs position students for roles as professional engineers or advanced studies beyond the baccalaureate degree. At the graduate level, we provide rigorous, cross-disciplinary training and a rich research environment, immersing our students in diverse research topics that have broad interactions among disciplines, both within and beyond the school. Please visit our website for additional information: http://semte.engineering.asu.edu
The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and
seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale.
We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.
The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven
schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology
professions and creates lasting impacts across local and global communities.
The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:
- Cultivate excellence.
- Deliver innovation that matters.
- Encourage bold thinking.
- Foster a community of learning and collaboration.
- Build a foundation for all to be successful.
Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.
Desired Qualifications
- Demonstrated knowledge of human resource practices, regulations and standards
- Experience in processing payroll transactions
- Experience with BrassRing
- Experience with PeopleSoft
- Experience working in a higher education environment
- Experience in an HR generalist role including recruitment, compensation and leaves experience
- Experience in developing and maintaining cooperative working relationships both within and across organization
- Experience working effectively and collaboratively with faculty, staff and students
- Experience using Microsoft Office applications (i.e., Access, Excel, PowerPoint, Word, and Outlook)
- Experience in processing and managing H1-B, OPT,TN, J1 and F1 visas
- Evidence of effective communication skills
- Experience in planning and establishing priorities
- Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Essential Duties
- Coordinates and manages personnel searches including applicant evaluation and hiring
- Utilizes BrassRing to manage and process staff hiring
- Processes a heavy volume of payroll transactions in Peoplesoft for new and existing employees which includes processing and approving academic and non-academic hires, renewals and terminations
- Coordinates staff and faculty visa applications and renewal processes, as well as the permanent residency process
- Manages hiring of faculty associates, grads and graders
- Coordinates processing faculty summer pay, assist with management of summer pay experience.
- Manages new faculty and staff onboarding
- Coordinate staff leave of absence and FMLA requests
- Coordinates the submission of Out-of-State Employee forms
- Identifies overpayments/underpayments for appropriate action and processes and approves payroll corrections
- Coordinates payroll reconciliation and audit documentation process
- Assists in managing human resources processes, procedures and internal controls for SEMTE
- Monitors mandatory training for faculty, staff, academic professions, and graduate students
- Supervises staff and student workers
- Recommends or participates in the development of new procedures or review existing procedures for SEMTE HR
- Serves as back up to HR Specialists and HR Manager
- Performs other duties as assigned to ensure continued efficient operations of the school to meet customer service needs
- Represents the school and serves on various school and University committees
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.