Deputy Chief of Staff (WMS Band 4) DOH7417

Salary: $114,360.00 – $146,316.00 Annually

Location : Thurston County – Tumwater, WA

Job Type: Full Time – Permanent

Remote Employment: Flexible/Hybrid

Job Number: DOH7417

Department: Dept. of Health

Division: Office of the Secretary (OS)

Opening Date: 06/20/2023

Closing Date: 7/20/2023 11:59 PM Pacific

Description

Deputy Chief of Staff (WMS Band 4)

Office of the Chief of Staff

Tumwater, Washington (Flexible/Hybrid)

DOH7417

Our ideal candidate

When we talk to our Deputy Chief of Staff about their values, they’ll see themselves in words like Human-Centered, Partnership, Equity, and Excellence. They’ll also see in these words a challenge to improve-personally and organizationally-in pursuit of more positive impact on people and better business outcomes.

When we ask others about our Deputy Chief of Staff, they’ll describe a trust-builder, and person of remarkable capability, diligence, and focus. They’ll tell us about someone who seeks to understand the people they impact, and actively adjusts their approaches/behaviors to improve their impact and others’ success. They ask the question, “What will I do to help this go right?” often.

It takes personal courage, tenacity, and humility to achieve big things in this way. Our ideal candidate wants to take on this role because they’re hungry for personal growth and eager to lead the businesses, teams, and workplace culture at the Department of Health.

Join a Great Team, Make a difference

Reporting to the DOH Chief of Staff, the Deputy Chief of Staff is an executive, senior leadership position responsible for enhancing and supporting the agency-wide services within the Office of the Chief of Staff (OCOS): Financial Services (FS), People Services (PS), and Center for Facilities, Risk, and Adjudication (CFRA).

The role serves as a close partner to the Chief of Staff and fulfills crucial roles with several teams at the heart of the organization. The Deputy is responsible to:

• Help lead the agency services within the Office (i.e., FS, PS, CFRA), including a small team dedicated to helping all those businesses thrive.
• Lead, support, and facilitate the Agency-wide Deputies team, a group with immense impact on the entire agency, its work, and its people.
• Design and facilitate the Chief of Staff Open Door forum which brings together the agency’s most-senior leaders for communication, connection, and trust-building.

We expect our Deputy Chief of Staff to do their work in a particular way:

• A leader who actively sees others, seeking to understand their objectives and challenges; adjusts efforts to help others achieve their objectives; and understands their own impact on others.
• A leader who shares power, working to achieve systemic equity by leading and sustaining a relational culture rooted in trust. We desire a colleague who questions what is and facilitates solutions for what can be with others rather than for them.
• A courageous champion of equity and anti-racism to advance belonging and justice in the OCOS and its businesses, and in the Department of Health.
• A catalyst for system and policy change, expecting, encouraging, and facilitating OCOS leaders/businesses to understand and apply equity in all aspects of their decision-making.

We hope the high impact of this role, along the way we expect our Deputy to lead, captures your imagination. The focus, values, and approaches described above mean this role isn’t for every leader. Our Deputy Chief of Staff is a facilitative leader rather than a “command and control” authority. In our Office, “facilitative leadership” means focus on helping others succeed through insightful counsel, thoughtful meeting design and facilitation, tough choices, insistent actions, and power sharing. In this way, our Deputy Chief of Staff facilitates the success of OCOS leaders, Agency Deputies, businesses, teams, and, through them, all DOH.

Learn more about the Position – View the Complete Position Description

This position is included in the .

The duty station for this hybrid position is in Tumwater, WA. Telework (mobile work) is currently expected. The incumbent will work with their supervisor to establish a work schedule to include telework and reporting to the Tumwater duty station for work activities once a month if needed.

Work that matters

promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.

About us

The Department of Health (DOH) works with others to protect and improve the health of all people in Washington state. We are committed to our cornerstone values of Equity, Innovation, and Engagement (EIE) to reenergize our commitment to health for all – creating policies and conditions so everyone can live their healthiest lives.

We cannot embark on this journey alone. We must collaborate with communities, community-based organizations, local public health entities, governmental partners, health care providers and systems, the private sector, Tribal Nations, and many more. Infusing our agency’s values into how we transform our services, go about our activities, and strengthen our core work, is critical to the bright and robust future ahead. Learn more about our Transformational Plan.

We are happy to offer:

• One of the most competitive benefits package in the nation that is designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.
• As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established .
• A commitment to work/life balance by offering flexible schedules and telework options for many positions.
• A commitment to equity, diversity, and inclusion that fosters an inclusive environment.
• A wellness program that offers education, access to healthy food, and fitness classes.
• An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
• Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.
• Access to the .
• Lump-sum relocation reimbursement may be negotiated during the employment offer.

The DESIRED Candidate Profile

NOTE: All relevant experience including paid and unpaid will be considered.

• Master’s Degree or higher in Organizational Development, Public/Business Administration, Human Resources, or a closely allied field.
  • Qualifying experience in executive leadership or senior organizational development roles may be substituted for the educational requirements at a rate of one year of experience for one year of education.

• Five (5) or more years of direct organizational leadership experience to include development and implementation of culture and workforce strategies with those teams.
• Demonstrated experience in organizational development and strategic planning to support HR management.
• Extensive written and oral communication skills coupled with demonstrated experience communicating complex and unusual topics or issues both verbally and in writing to diverse audiences.
• Demonstrated professional-level experience in the following subject areas:
  1. Organizational Development, with particular attention to culture and workforce
  2. Strategic Planning
  3. Executive-level facilitation, coaching and decision-making
  4. Workforce Development

Learn more about Leading People @ DOH

Application Process.

Intrigued? We’d love to hear from you. Click Apply to submit your detailed application profile along with the following:

1. A cover letter that addresses your qualifications and experience as they relate to the position and leadership competencies.
2. A current Resume.
3. Five (5) or more professional references are to be included in your profile under the references section which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led. Please do not attach any letters of recommendation.

Important Note: Do not attach any documents that include photos, letters of recommendation, private information (social security number, year of birth, transcripts, etc.), or other documents that were not requested in the Application Process.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.

If you have questions, need alternative formats, or other assistance please contact or (360) 236-4545, TDD Relay at 1-800-833-6384 or 7-1-1.

Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).

The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.

Supplemental Information
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01

Where did you first hear about this employment opportunity?

• a. DOH Employment Site/Job Alerts
• b. DOH Employee
• c. Friend or Acquaintance
• d. Indeed
• e. LinkedIn
• f. Careers.wa.gov
• g. Job Fair – if selected, answer Question 2
• h. Other – if selected, answer Question 2

02

If you selected “g” or “h” to Question 1: Where you first heard about this employment opportunity?

03

Are you legally authorized to work in the United States?

• Yes
• No

04

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B, F1, TN, etc.)? DOH is not an E-Verify agency

• Yes
• No

Required Question