The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout the New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on whatworks, staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
The Deputy Commissioner for Administration, under the executive direction of the Commissioner and Chief of Staff with wide latitude for the exercise of independent action and decision making, will be responsible for providing direct oversight and coordination between the Office of Information Technology, Financial Operations, Procurement Unit, Facilities Management, Fleet Operations, Salvage Operations, Human Resources and Labor Relations in support of agency wide initiatives. Additionally, this position will work closely with senior level staff at the Office of Management Budget, Mayor’s Office of Contracts, Office of the Mayor, Office of Labor Relations and DCAS, in furtherance of the Agency’s interests and implementing the Commissioner’s goals. The Deputy Commissioner responsibilities will include, but not be limited to:
• Advises the Commissioner and other Executive Team members in the development and implementation of administrative policies and procedures, ensuring the integrity of all City systems while furthering the interests of the Department.
• Oversees the planning, operations analysis, and implementation of information services technology for the agency and ensures that all information services applications are in compliance with the standards established by the Mayor’s Office and DOITT. Reviews the agency’s information technology operations and timelines. Guides and makes recommendations to directorates, where appropriate, for improving productivity, measuring performance, and reducing operating expenses through IT initiatives. A significant task will be working with a Chief Information Officer in improving the agency’s management information system or creating/purchasing a new one.
• Provides leadership and direction in the formulation, development, and execution of the entire budget process. Reviews agency submissions to the Office of Management and Budget as prescribed by the City Charter. Directs the fulfillment of all requirements of the budget preparation, adoption, modification, and administration process. With supervisee Assistant Commissioner of Financial Operations, interfaces and negotiates the adoption of the agency’s budget with the Mayor’s Office, Office of Management and Budget (OMB), City Council as well as other city, state, and federal oversight agencies.
• Serves as the Chief Administrative Officer for the agency. With the Assistant Commissioner of Human Resources and Labor Relations enforces and oversees the overall administration of all agency-wide personnel programs including recruitment, appointments, compensation, time and leave administration, disciplinary review procedures, labor relations and benefits programs for a Probation workforce of approximately 1060 comprised of managers, multi-disciplined professionals, technical personnel, and clerical support staff.
• Directs staff in the coordination of maintenance issues in all DoP occupied facilities, space acquisitions and lease management, preparation of space needs surveys, fleet administration, reproduction and mail services, the storage of records as well as salvage operations. Ensures that all actions taken with respect to these functions are in accordance with all federal, state and city environmental rules and regulations. Where necessary, advises executive management staff on appropriate measures to correct conditions.
• Provides, along with DoP’s the Agency Chief Contracting Officer, guidance to managers responsible for the preparation and implementation of contracts and small procurements to provide agency goods and services. Ensures that all matters pertaining to the acquisition of procurement are handled in accordance with the City Charter, Procurement Policy Board Rules, and other relevant policies. Ensures that appropriate oversight review is sought from MOC/Comptroller’s Office and other required oversight entities. Advises and confers with management staff to discuss contractual needs and authorizes the initiation of contracts and the disbursement of funds to provide such services.
Minimum Qual Requirements
A baccalaureate degree from an accredited college and four years of full-time experience in a governmental agency, business firm, civic or educational institution, directing or assisting in the direction of one or more major areas of administration (such as budget, personnel, purchasing) in a large organizational segment, or conducting related complex management studies and analyses, or performing an appropriate combination of these duties, at least 18 months of which must have been in an administrative, managerial, consultative, executive or supervisory capacity; or
A satisfactory equivalent combination of education and experience. However, all candidates must have the 18 months of experience in an administrative, managerial, consultative, executive or supervisory capacity as described in 1 above.
Preferred Skills
• Proven record of managerial and/or executive level success with relevant, progressively responsible experience.
• Familiarity and demonstrated record of collaborative relationships with New York City not-for profit provider community.
• Demonstrated ability to initiate and implement administrative programs and to evaluate their effectiveness.
• Demonstrated ability to bring about strategic change, both within and outside the agency to meet organizational goals.
• Demonstrated ability to analyze and recommend policies and procedures with strategic foresight.
• Demonstrated ability to make decisions that produce high quality results by applying technical knowledge, analyzing problems, and calculating risks.
• Demonstrated ability to effectively manage human, financial, and information resources.
• Demonstrated ability to exercise judgment and discretion in establishing, applying, and interpreting departmental policies and procedures.
• Knowledge of contracts and procurement; property management, organizational and functional analysis.
• Ability to design and implement strategies, which maximize employee potential and foster high ethical standards in meeting the agency’s goals and mission.
• Thorough knowledge of the organizational structure of City government including functions and interrelationships of operating agencies, elected officials and administration.
To Apply
TO APPLY, PLEASE SUBMIT RESUME AND COVER LETTER INDICATING JVN# TO:
NYC Department of Probation
Recruitment Division – JVN 781-11-006
33 Beaver Street, 18th Floor
New York, New York 10004
Email: work@probation.nyc.gov
SUBMISSION OF APPLICATION IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
07/14/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.