About the Agency:
The NYC Department Housing Preservation & Development (HPD) promotes quality and affordability in the city’s housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
• We maintain building and resident safety and health
• We create opportunities for New Yorkers through housing affordability
• We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion-the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
The Office of Enforcement and Neighborhood Services (OENS) works closely with other HPD divisions and outside community partners to identify buildings with violation problems, assess and develop appropriate strategies to address those properties, and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health. HPD uses enforcement tools within the Division of Code Enforcement, Housing Litigation Division, Emergency Repair Program, or the Division of Special Enforcement to ensure compliance with legal and regulatory obligations.
The Office of Enforcement and Neighborhood Services is composed of 8 divisions:
• Preservation Services Exec Office (EXEC), Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), Emergency Operations Division (EOD), Division of Special Enforcement (DSE)
Your Impact
The Emergency Operations Division (EOD) is responsible for emergency repairs in privately-owned residential buildings and for monitoring vendor repair work in City-owned buildings. The primary goal of the Emergency Operations Division is to secure voluntary corrective action by the landlord, eliminating the need for direct City involvement.
Your Role:
As a Deputy Director/Administrative Manager NM L3 in the Contract Unit in the Emergency Operations Division (EOD), your role will include, but not be limited to the following:
Your Responsibilities:
• Supervising unit staff preparing and processing solicitation and award documents, and encumbrance management submissions, assisting and directing them with any issues and questions that arise, escalating them to the Director or the Executive Director of Procurement as necessary.
• Preparing/maintaining briefing materials associated with contract registration status.
• Represent the unit at various internal and external meetings.
• Participate in budgetary monitoring, analysis and planning exercises on ongoing, as well as seasonal bases.
• Reviewing and evaluating scopes of work, breakdowns/estimates, etc., addressing any errors/deficiencies to the appropriate parties.
• Preparing solicitation packages for contract bids.
• Evaluate bids for responsiveness, and reasonableness by comparison to estimates; initiate and conduct negotiation with low bidders.
• Evaluate bidders and subcontractors to determine their responsibility to receive awards/sub-awards.
• Operating in accordance to a personal knowledge of PPB Rules, and other laws, rules and best practices governing procurement.
• Obtaining approval from Comptroller and Law Department for emergency procurements.
• Requesting and evaluating contractor document submissions.
• Supervise staff processing invoices and performing accounts payable activities.
• Assisting the Director with various tasks and special assignments as required.
• Assisting the Executive Director in other matters under his authority.
• Due to emergency issues, this position requires round the clock contractability: infrequently, being called upon after hours and on off days; more often, required to stay for extra time at the end of the day.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in “1” above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in “1”
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to “1”, “2” or “3” above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in “1”, “2” or “3” above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in “1”, “2” or “3” above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Preferred Skills
• Significant preference for candidates with at least three (3) years’ experience in and knowledge of New York City procurement, pursuant to the Procurement Policy Board Rules, as well as the contract registration process.
• Excellent analytical, organizational, supervisory and team-building skills.
• Knowledge of different procurement methods: micro-purchase; small purchase (including FMS 5+10); competitive sealed bids; emergency procurement
• Excellent spoken and written communication skills.
• Proficiency with Passport and FMS (procurement-related systems).
• Experience preparing procurement documents.
• Proficiency in Microsoft Word, Excel and Outlook; and Crystal Reports applications.
• Ability to work productively and collaboratively as part of a team.
ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST OF ADMINISTRATIVE MANAGER ARE ELIGIBLE TO APPLY.
Additional Information
In addition, the Department of Housing Preservation & Development offers competitive salaries and the following benefits: Generous Pension Plans (The New York Employees’ Retirement System);
401(k) and Roth 457(k) Retirement Savings Programs; U.S. Savings Bonds Flexible Spending Program; Health Benefits, Dental, Vision Coverage, Prescription Drug Program; Training and Professional Development; Opportunity for Scholarship; ‘College Savings Program; Paid Holidays and Generous Annual Leave.
HPD’s vision is to promote strength and diversity in our workforce and an inclusive and equitable work environment.
To Apply
Apply Online
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
07/27/2023
POST UNTIL
08/06/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.