NYC DOT seeks to hire a Deputy Director of HR Budget/Procurement to join the Human Resources Unit and oversee the budget, procurement, and fiscal operations. The selected candidate will oversee a team of three (3) and must be an independent thinker with strong problem-solving abilities, have a high level of initiative, and have knowledge of the City of New York’s Financial Management System (FMS), Passport, Microsoft Excel, and other related software.
• Plan and monitor the units $5 million expense budget.
• Compile Expense and New Need proposals as well as savings/cost reduction proposals (PEG) in preparation for financial plans and other budget exercises.
• Oversee and track all aspects of the unit’s procurement process, ensuring contracts are registered with the NYC Comptroller in a timely manner.
• Direct and manage the workflow and activities of procurement professionals responsible for the preparation and submission of contract packages, including competitive bids, task orders, and
request for proposals.
• Oversee, track, and prioritize procurement requests and ensure that actions are completed in a timely manner.
• Oversee and track the fiscal payment process and ensure vendors are paid in a timely manner.
• Engage with executive staff verbally and in writing regarding procurement, fiscal, and budget.
• Provide monthly high-level reports regarding the status of the budget, outstanding payments, and procurements currently in the pipeline.
• Oversee all aspects of the unit’s budget, fiscal, and procurement operation for internal and external stakeholders.
• Responsible for researching grant opportunities, writing compelling grant proposals to acquire funding, and working with senior leadership team to identify financial needs and ensure goals
are met.
Minimum Qual Requirements
1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in “1” above.
Preferred Skills
• Proven quantitative and analytic skills
• Proficient in Passport
• Knowledge of the City’s Financial Management System (FMS)
• Experience with Microsoft Office, particularly Microsoft Excel with advanced formulas
• Strong organizational, writing, and communication skills
• Knowledge of NYC budget, fiscal, and procurement practices preferred.
Additional Information
TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE STAFF ANALYST,OR BE REACHABLE ON THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.
To Apply
All resumes are to be submitted electronically.
Current City Employees: Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID# 597286.
All other applicants: Please go to www.nyc.gov/careers/search and search for Job ID# 597286.
If you do not have access to a personal computer: Please visit your local public library. Most public libraries have computers available for use. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. For more information about DOT, visit us at: www.nyc.gov/dot.
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Hours/Shift
35hrs
Work Location
55 Water Street, NY, NY
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
08/10/2023
POST UNTIL
08/23/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.