The Role
Tesla is looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Our program schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team’s goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.
Responsibilities
- Consistently provide a high level of customer service to Tesla staff, vendors, business partners and guests while at times, being the client interface.
- Meeting coordination and conference room reservations & set-up, as needed.
- Attend meetings, if necessary, for taking minutes and documenting other information.
- Managing workload – prioritizing work and ensuring deadlines are met.
- Project Start-Up task tracking including contracts, RFPs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
- Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, preparation of meeting agendas/notes, and org charts/calendars for the team.
- Design Documentation/Construction Administration Phases tasks include file sharing, design review documentation, meeting minutes, issue resolution logs, RFI/Submittal logs.
- Site visits including reviewing and documenting existing conditions or construction progress.
- Coordination with AHJ’s including permit submissions, project reviews, processing fees.
- Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
- Special duties and projects, as assigned or necessary including coverage of other coordinators.
Requirements
- 5 + years of experience in an supportive capacity preferably with an engineering, architecture or construction firm.
- Bachelor’s degree in Architecture or Engineering
- Proficiency with design software in Bluebeam, AutoCAD, Revit, Aconex, PlanGrid, and or Procore preferred.
- Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment.
- Superior verbal and written communication skills, attention to detail with a strong sense of urgency.
- Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint).
- Demonstrated ability to work with minimal guidance; proactive, motivated self-starter.
Compensation and Benefits
Benefits
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:
- Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
- Family-building, fertility, adoption and surrogacy benefits
- Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
- Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- LGBTQ+ care concierge services
- 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
- Company paid Basic Life, AD&D, short-term and long-term disability insurance
- Employee Assistance Program
- Sick and Vacation time (Flex time for salary positions), and Paid Holidays
- Back-up childcare and parenting support resources
- Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
- Weight Loss and Tobacco Cessation Programs
- Tesla Babies program
- Commuter benefits
- Employee discounts and perks program
- Expected Compensation
$18.00 – $58.00/hour + cash and stock awards + benefits
Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.