Description
Are you an executive assistant looking to take the next step in your career? If so, this could be the perfect opportunity for you!
We’re hiring an Executive Assistant I for our UPMC Corporate Legal team! This position works standard business hours, Monday through Friday, at the S. Front Street location in Harrisburg. They will support our Central PA Legal team and report in-office 5-days per week. With free parking, a supportive team, and plenty of room for career growth, this position comes with many perks!
The Executive Assistant I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Apply today for the chance to join our incredible legal team!
Responsibilities:
- Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
- Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality..
- Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.
- Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
- Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
- Arranges travel schedule and reservations for executive management as needed.
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
Qualifications
- High school diploma or equivalent
- 8 years experience in an increasingly responsible administrative support role
- 5+ years experience with support at the executive level
- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
- Act 34
- UPMC is an Equal Opportunity Employer/Disability/Veteran
Total Rewards
More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life – because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.
Our Values
At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.
Current UPMC employees must apply in HR Direct