Job Description
Mott MacDonald, a leader in the engineering industry providing cost effective engineering solutions throughout North America across various sectors is seeking a motivated document controls specialist to be based in San Bernadino, CA. You will be responsible for working on large projects and managing documents and deliverables.
Responsibilities include, but not limited to:
- Management of incoming and outgoing documents including tracking, distribution, and delivery
- Coordination of deliverables with a view to time-sensitive deadlines
- Ensure compliance with contractual requirements for document management, design deliverables, configuration control and document-related quality assurance and best practice
- Troubleshoot and resolve document control queries raised by team members
- Facilitate SharePoint project sites creation, customize SharePoint content, and setup SharePoint groups and permission
- Support the contract team in change order administration and review change order scope to assure the change order is not part of the original contract
Candidate Specification
The ideal document controls candidate will have the following experience:
- Must have experience in property management or real estate
- 2-5 years of experience in a document control position
- Understanding of principles, practices and procedures of automated and manual document control, including access and version control, identification and classification, storage and retrieval
- Excellent interpersonal skills with an ability to interact and coordinate with staff at all levels of seniority
- Demonstrated attention to detail and accuracy, as well as strong organizational and administrative skills
- Must be sensitive to time deadlines and ensure that work is accomplished in the timeframes required
- Excellent command of the English language, written and verbal
- Ability to quickly learn corporate systems’ processes and procedures
Salary Range: $67,000-83,200
Benefits: 401k, medical, dental and vision insurance, STD/LTD disability, holiday, vacation and sick time, parental leave and company paid life insurance
Job Profile
Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 16,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.
Other Information
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Equal employment opportunity is the law. English version , Spanish version , Chinese version .
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.
Hybrid working policy
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.
More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence