Domestic Relations Legal Administrative Assistant
Salary: up to $75k based on experience
Hours/Flexible Hours: 9-5; can be flexible
Expected Overtime: overtime is available and may occur from time to time; overtime eligible after 35 hours a week
Why Available: Due to a departure
Exempt/Non-Exempt: Non Exempt
Report To: HR
RTO (return to office): in office 3 days, remote 2
Vaccine Requirement: Not required
Our client, a mid-size law firm in Boston, is seeking a Domestic Relations Legal Administrative Assistant to deliver quality legal services by providing administrative assistance to our Domestic Relations Practice Group.
The ideal candidate will possess excellent written and verbal communication skills, be extremely organized and efficient, and have the ability to manage multiple priorities in a fast-paced environment. Top-notch computer skills, including Outlook and Word are required. This position involves extensive client contact and interaction with family and probate courts.
Essential Responsibilities
- New client intake: run conflict check, open new client matters, prepare engagement letter, create Outlook contact for all new clients.
- Manage timekeeper’s calendar. Schedule appointments, meetings, stenographers, conference room reservations.
- Prepare and process client bills using Aderant Expert software. Review, edit, prepare and proofread pre-bills and invoices. Ensure client bills are sent out accurately and on time. Maintain updated contacts, client/matter and active case lists.
- Save pleadings to document management system and maintain internal pleadings and discovery books (both paper and electronic). Calendar dates and invite paralegals/attorneys to all scheduled events on case.
- Answer telephone; screen and process incoming calls.
Qualified candidates will have 3+ years of professional experience; display attention to detail; a customer service orientation; ability to work well in teams; a proactive work ethic; and the ability to multitask.
Our client’s firm prides itself on amazing clients, and we live our values by hiring the best individuals to bring our teams full circle. You’ll find interesting work, the support you need, and colleagues who are often the best in their field. We’re committed to attracting, cultivating, and retaining top talent by investing in professional development, enabling our teammates to thrive and our teams to amaze. We value collaboration and communication with an “open-door policy,” encouraging all legal and professional personnel to exchange ideas, express views and share observations in the workplace.