Position Type:
Administration
Date Posted:
6/29/2023
Location:
Pasco
Closing Date:
07/14/2023
Department: Human Resources
Reports To: Director of Human Resources
Location: Pasco or Walla Walla, WA office location (travel throughout the southeastern Washington region required)
Supervises: None
Classification: Professional (Exempt) Full-Time
Salary Range: Starting $73,040.00 (step 1/year 1) – $77,488.00 (step 3/year 3)
SUMMARY: Educational Service District 123 is seeking a qualified candidate to fill the role of ECEAP Human Resources Coordinator within the Early Childhood Education and Assistance Program (ECEAP). The ECEAP Human Resources Coordinator is responsible for hiring, onboarding, training, tracking staff qualifications, and addressing concerns of staff within the program.
ESSENTIAL FUNCTIONS:
- Work in partnership with ECEAP supervisors and administrators around hiring, onboarding, and training of ECEAP staff.
- Responsible for monitoring staff required ECEAP qualifications.
- Oversee that all staff qualifications and training are maintained in ELMS and MERIT.
- Oversee the development and management of program tiered training systems and recognition.
- Responsible for ECEAP staff compensation reports.
- Develop and administer ECEAP policies and procedures in partnership with ECEAP Administrators to ensure performance standards, safe environment, and well-being of children are met.
- Engage in staff recruitment activities throughout the year.
- Oversee ECEAP site safety and workplace safety.
- Safe School Training tracking and coordination.
- Oversee Temporary Employment Agreements and reporting of Temporary Employment Agreements.
- Work in conjunction with ESD 123 Human Resource Department to address and respond to staff concerns including but not limited to board policy violations, performance plans, etc.
- Develop, administer, and participate in activities to assess organizational climate and employee morale.
- Plan, oversee, facilitate and participate in agency activities, including but not limited to annual self-assessment, state program reviews, and ELMS data collection.
- Attend and participate in professional activities/trainings and stay current on trends and innovations in the field of early childhood education.
- Respond to parent and public inquiries and resolve complaints. Ensure disputes are mediated or handled in the proper manner to best allow parents, children, and community partners to work together.
- Prepare clear and concise reports for the ESD Board of Directors and Parent Policy Council, as requested.
- Monitor and report child abuse/neglect as a mandated reporter.
- Follow all Board policies and procedures.
- Maintain confidentiality.
SUPERVISORY: None.
OTHER JOB FUNCTIONS:
- Performs related duties as assigned.*
* Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
QUALIFICATIONS:
- Related Bachelor’s degree required, though may be waived in lieu of any combination of education and experience that provides the required knowledge, skills, and abilities of the position.
- Three years’ experience in human resources or a related field with increasing responsibility demonstrated.
- Proven leadership in office management; ability to anticipate and plan for upcoming projects, reports and events; exceptional time management skills.
- Demonstrated excellent verbal and written communication skills;
- Competence with the use of a computer and relevant software including Microsoft Word, Excel, Power Point, Publisher, Outlook and database applications; experience with accessing information on the Internet.
- Experience with grant compliance, current, highly complex principles and best practices of public administration desirable.
- Experience working within a Head Start or ECEAP program with an understanding of performance standards desirable.
- Diverse license and dependable vehicle to travel between ECEAP preschool sites throughout the ESD 123 region.
- WSP/ FBI background clearance required.
REQUIRES ABILITY TO:
- Function professionally, positively and effectively as a team member, with appropriate boundaries, while working with staff, parents, volunteers, other agencies and the community.
- Establish and maintain effective working relationships with co-workers, school district staff and administrators, OSPI staff, other ESD 123 staff, board members, students and the general public.
- Uphold program performance standards and requirements.
- Develop knowledge of community resources for children and families.
- Use various computer applications such as word processing, email, internet, spreadsheets, and databases.
- Maintain confidentiality and use appropriate discretion.
- Keep records and be organized.
- Communicate effectively both verbally and in writing, including using interpreters when needed to communicate with individuals who speak other languages.
- Work across agencies to develop collaborative agreements.
- Collaborate with district and state partners accomplish program objectives.
- Appreciate diversity and remain flexible.
- Respond to emergencies and/or non-standard situations both physically and mentally.
- Support and implement ESD policies, regulations, procedures and administrative directives.
- Perform independent and joint duties with minimal supervision, while operating from established program policies and procedures.
- Perform skilled technical writing for articles, brochures, manuals, web information, workshop synopsis, syllabus, workshop worksheets, report generation, and employee reviews.
- Organize and follow through on multiple tasks, address concerns as they arise, meet deadlines, and plan ahead to meet future needs and goals.
- Maintain dress and appearance appropriate to a professional office setting.
POSITION BENEFITS:
- Access to full benefits (PEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, Life and Long-Term Disability Insurance etc.)
- Access to the agency’s wellness and employee assistance program
- 12 paid sick leave (accrued monthly)
- 12 paid vacation days (accrued monthly). One additional day of vacation is added after every year of service
- 2 paid personal days each year
- 13 paid holidays
?WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed primarily in an office environment; however, travel is required to local school districts and program sites, and for workshops, committee representation and conferences at local, regional, and state level. Sitting for extended periods of time may be required. Lifts and carries a maximum of 35 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.
Hazards: Those present in a normal office environment; no known significant hazards.
TRAITS THAT YOU MUST POSSESS
- Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it.
- Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
- Possess confidence while being humble- lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.
- Hungry- always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step an opportunity.
- Smart- have common sense about people. Good judgment and intuition around the subtleties of group dynamics and the impact of your words and actions.
WSP/ FBI background clearance required.
THESE STATEMENTS MUST RESONATE WITH YOU:
“Yes, that is possible. Let me handle it, I’ll figure it out.”
“I am not sure, but I will find out for you.”
“I have not done that before, but I can do it.”
“I take a see-it, own-it, solve-it, do-it approach.”
ABOUT OUR TEAM AND AGENCY
Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, “Yes, and…” Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.
We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!