Elementary School Secretary

Position Type:
Administrative Support Services/Elementary Secretary

Date Posted:
6/21/2023

Location:
Overland Elementary

Date Available:
07/29/2023

Closing Date:
When Filled

Sweetwater County School District Number One
P.O. Box 1089
Rock Springs, Wy. 82902-1089

CLASSIFIED PERSONNEL JOB DESCRIPTION
Job Title: School Secretary
Location: Overland Elementary School
Reports To: Building Principal
Terms of Employment:
Months per Year: 10 Full time: X Hours/Week: 40 Hours per week
Salary Classification: S-II, $20.82

Nature & Scope of Job:
School office personnel are usually the first to encounter an individual upon entering a school. In this capacity, they are responsible for establishing a helpful, congenial atmosphere for all individuals that enter the building. The telephone manner must convey a cheerful, helpful tone. They must be able to establish good rapport with all individuals in the school (parents, administrators, teachers, students, district workers, other secretaries and aides, as well as sales representatives).

Basic secretarial and communications skills are necessary to perform such duties and responsibilities as assigned by the building principal and to do the following:

Job Functions: Assist in the daily organization, operation, and general functioning of the office with constant interruption and multi-tasking ability. Promote an atmosphere conducive to the effective operation of a school and to insure optimal services.

Essential Functions:

1. Maintain high level of confidentiality in all things seen and heard.
2. Enter daily attendance
3. Prepare Daily Announcements, oversee the reading of these by students, and distribute copies as needed.
4. Make announcements between classes as needed.
5. Call students out of class as needed for Administrators/Parents/SRO
6. Make the all call when going into lock down at directions of Administrators and contact list of outsiders as needed.
7. Work with the Food Service department as needed for Free and Reduced applications as well as taking money from students and giving those monies to Food Service in a timely manner
8. Assist the Special Education Case Managers in assigning teachers to attend IEP meetings.
9. Maintain the Check In/Check out log for all visitors.
10. Maintain the log for checking out Elevator Keys
11. Maintain all fees and fines as determined by teachers. Collect those fines and record receipts. At report card times, ready the individual fines to be sent with report cards.
12. Give out locker combinations as needed for students. (Principals secretary has the original list).
13. Oversee the lost and found turned into the office
14. Assist nurse as needed with Health Room needs including distribution of medication and general first aid
15. Request homework for sick students as needed
16. Assist Youth Home, Law Enforcement, Probation & Parole as needed with student(s).
17. Prepare Security Code list for parents as needed and share with other secretaries.
18. Assist Jostens as needed.
19. Ready Dance Passes and give a list to the Admin in charge before each dance.
20. Organize the list of Senior students going to Lagoon and provide the bus list to the Admin in charge.
21. Take messages for teachers/Administrators as needed.
22. Utilize the School Messenger System as directed by Admin. to notify parents of upcoming events.

Other Functions:

1. Maintain office in a clean and orderly manner.
2. Assists in the day-to-day operation of a school.
3. Performs other duties as assigned.

Job Qualifications:
Knowledge, Skills and Mental Ability:
Able to make sound and appropriate decisions.
Has the capability to use and run all machines in the building.

Minimum Requirements (Education, License, Certification, Experience or Formal Training):
High School Diploma or Equivalent
Computer Literate

Equipment Used:
Computer Typewriter Printer
Multiline Telephone Intercom Adding Machine
Copier Laminator Paper Cutter
Fax Machine

Physical Demands:
Lower body strength to stand and walk throughout the workday.
Upper body strength to life and carry 25 pounds for 50 feet throughout the workday
Have visual acuity and stamina to work at a computer monitor throughout the workday

Environmental Demands:
Exposure to high traffic control
Exposure to visual display terminal
Fluorescent lighting
Occasional exposure to weather extremes
High noise level from telephones, computer equipment, copies, other staff/students and building ventilation system
Poor ventilation, no air conditioning