Reporting to the Executive Director of Grants Administration, the Director of the Emergency Relief Programs will supervise a team of analysts to plan and manage financial and programmatic activities related primarily to natural disasters that are eligible for funding from FEMA, FHWA, FTA and other federal and state entities.
The Director will coordinate with impacted divisions within NYCDOT to assess preliminary damage pursuant to declaration of emergency, identify emergency repair or replacement of disaster-damaged facilities and cost estimates based on regulations such as the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. • • 5121-5207 (the Stafford Act) • 401 and 44 C.F.R. Part • 206, Subpart B (FEMA). The Director will effectively interact with grantors to submit funding proposals and documentation per their rules, regulations, and procedures.
The candidate will also coordinate with Budget, Procurement, Legal, Audit and Fiscal units within NYCDOT and managing agencies such as DDC and EDC to ensure consistency of grant funding assumptions in budget documents, contract registrations, purchase orders, payments, and in-house staff and associated costs, for projects being implemented with emergency relief funding.
The candidate will maintain progress reports, prepare relevant documentation, develop, and track grant project progress, coordinate with the agency’s Grants Compliance Officer to ensure federal guidelines are being adhered to and manage database tracking in preparations of future audits and request for information by senior staff or grantors.
The Director will supervise the unit to submit eligible reimbursement claims and ensure compliance with regulations. The candidate will monitor the programming of grant funds and address misalignments in funding assumptions across activities being carried in different databases or applications and spearhead the effort to recommend appropriate corrective action to minimize risk of disallowances, audit findings and open cash receipts.
*** IN ORDER TO BE CONSIDERED POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE PROJECT MANAGER, OR REACHABLE ON THE
CIVIL SERVICE LIST, EXAM # 8042. ***.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college in engineering, architecture, landscape architecture, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
2. A four year high school diploma or its educational equivalent and nine years of experience as described in “1” above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
3. Education and/or experience equivalent to “1” or “2” above. An accredited Master’s degree in one of the disciplines described in “1” above, a law degree, or a valid New York State license as a Professional Engineer or Registered Architect or Landscape Architect may be substituted for one year of the required experience. However, all candidates must have the two years of the administrative, managerial, executive or supervisory experience as described in “1” above.
Preferred Skills
The candidate must possess, excellent analytical, quantitative, research skills. Proficiency in Stafford Act, FEMA guidelines, FTA requirements, and FHWA ER guidelines are required. Good knowledge of GMS, FMS and the agency’s operation and budget funding structure is desired. The position will require an ability to manage a large workload, communicate well and thrive in a fast paced, deadline driven environment.
Additional Information
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your resume or cover letter that you would like to be considered for the position under the 55-a program.
This position may be eligible for remote work up to 2 days per week, pursuant to the remote work pilot program agreed to between the city and DC37.
To Apply
All resumes to be submitted electronically using one of the following methods: Please go to www.nyc.gov/careers/search and find Job ID# 589827. Current employees please log on into Employees Self Service and follow the Careers Link. Most Public libraries have computers available for use. No phone calls, faxes or personnel inquires permitted. Only applicants under consideration will be contacted. Appointments are subject to Mayor’s Office of Management and Budget approval. For more information visit www.nyc.dot.gov
Hours/Shift
Office Hours: M-F 9am-5pm
Work Location
55 Water St NY, NY
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
08/25/2023
POST UNTIL
09/04/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.