Salary : $84,780.00 – $105,036.00 Annually
Location : Downey, CA
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: 24-417
Department: Human Resources
Division: Personnel Services
Opening Date: 07/17/2023
Closing Date: 7/31/2023 11:59 PM Pacific
Bulletin
An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County
Employee Records Supervisor$7,065 to $8,753 Monthly
Insurance:
Your choice of several medical, dental, vision, and life insurance plans
To learn more, visit:
https://www.lacoe.edu
Online applications
must be submitted by:
7/31/23
11:59 P.M. (Pacific)
Retirement:
PERS Defined Benefit Plan
Paid Time Off:
24 vacation, 15 holidays, and 12 illness days.
The Los Angeles County Office of Education (LACOE) is seeking candidates interested in human resources to apply for Employee Records Supervisor.
The position organizes and supervises employment processing and records management in Human Resources Services (HRS) division for certificated and classified employees.
The Well Qualified Candidate Will Possess the Following
Knowledge:
- Relevant provisions of the California Education Code, California Labor Code, Fair Labor Standards Act, and collective bargaining agreements
- Employment eligibility verification regulations and procedures (I-9)
- Labor relations principles and processes
- LACOE Board and Human Resources Policies
- Personnel Commission Rules
- Microsoft Office Suite and video conference software/applications
- Enterprise-wide human resources and payroll information systems
- Fundamental concepts of employment laws, codes, and regulations, including EEO, FLSA, FMLA, and Cal/OSHA
Competencies:
- Critical Thinking – Analytically and logically evaluating information, propositions, and claims
- Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations
- Professional & Technical Expertise – Applying technical subject matter to the job
- Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
- Action & Results Focus – Initiating tasks and focusing on accomplishment
- Professional Integrity & Ethics – Maintaining trust through honesty, adherence to principles, and personal accountability
- Oral Communication – Engaging effectively in dialogue
- Writing – Communicating effectively in writing
- Customer Focus – Attending to the needs and expectation of customers
- Handling Conflict – Managing interpersonally strained situations
- Relationship Building – Establishing rapport and maintaining mutually productive relationships
- Delegating – Sharing responsibility, authority, and accountability
- Developing Others – Supporting others in stretching and expanding their capabilities
- Managing Performance – Ensuring superior individual and group performance
- Business Process Analysis – Defining, assessing, and improving operational processes and workflow
- Project Management – Planning and tracking projects to ensure they are on-time, on-budget, and achieve their objectives
- Cultural Proficiency – Modeling communications and interactions that respect and include all individuals and their languages, abilities, religions and cultures
Required Education and ExperienceEducation: High school diploma or equivalent.
Experience: Three years of experience in transactional human resources services, such as managing employee records, overseeing employment processing, implementing human resources work processes, and researching changes to relevant laws and regulations, including one year in a lead capacity.
Equivalency Provision: An associate’s degree or equivalent college units (60 semester or 90 quarter) from a recognized college or university accredited by a regional accreditation association may substitute for one year of the required general experience. A bachelor’s degree in business administration, public administration, human resources, or other fields closely related to the job requirements of the classification from an institution of higher learning recognized by the Council of Higher Education Accreditation may substitute for two years of the required general experience. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.
Additional Requirements: A bachelor’s degree from an institution of higher learning recognized by the Council for Higher Education Accreditation is preferred. Certification as a Human Resources Professional from the International Public Management Association for Human Resources (IPMA-HR), Society for Human Resource Management (SHRM) or similar professional association is desired. A valid California driver’s license and the availability of private transportation or the ability to provide transportation between jobs sites is required.
Selection ProcessCandidates who meet the minimum requirements above will be invited to participate in an examination that may consist of Microsoft Office Exam, Performance Exam and Structured Interview.
Contact
For information about the examination process you may send an e-mail to
Jung Eun Park at Park_JungEun@lacoe.edu
For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am – 5:00 pm)
For complete application information, please go to https://www.lacoe.edu/pc
LACOE Personnel Commission, 9300 Imperial Hwy, EC-Annex, Downey, CA 90242
Additional InformationMinimum qualifications must be met by the close of the filing date. For complete application information, please go to https://www.lacoe.edu/pc. For additional information on our selection procedures, please visit Exam Preparation on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 12 months; however, additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition, the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans’ Credit may be awarded for entry jobs.
Reasonable accommodations in completing an application, testing, and employment are available to individuals with disabilities. If you would like to request an accommodation, please call 562.803.8360 as early as possible.
This examination is authorized as Open, open to the public.
Recruitment ID: 24-417
This announcement does not constitute an implied contract. Any part of this announcement is subject to change.
Based on full-time assignment:
- Although new employees usually begin at the first salary step, advanced salary step placement may be requested
- 24 vacation days per year
- 15 paid holidays per year
- 12 paid sick days annually
- Insurance includes health, medical, dental, vision and group life
- Retirement CALPERS combined with Social Security, and pre-tax retirement savings account options
01
What is your highest level of education?
Please Note: Proof of education will be required. Degrees must be earned from an institution of higher learning recognized by the Council for Higher Education. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.
- No education
- High School Diploma or GED equivalent
- Some college coursework but no degree
- Associate’s Degree
- Bachelor’s Degree
- Master’s Degree
- Doctorate Degree
02
How many years of experience do you have in transactional human resources services, such as managing employee records, overseeing employment processing, implementing human resources work processes, and researching changes to relevant laws and regulations?
Please note that the duties you list on the work history will be reviewed to verify your response to this question.
- No experience
- Less than 1 year
- 1 year but less than 2 years
- 2 years but less than 3 years
- 3 years but less than 4 years
- 4 years but less than 5 years
- 5 or more years
03
How many years of transactional human resources service experience do you have in a lead capacity?
(Lead experience is defined as providing work direction and support to others, which do not include supervisory duties such as hiring, evaluating and managing performance, disciplinary actions, and approving leave)
Please note that the duties you list on the work history will be reviewed to verify your response to this question.
- No experience
- Less than 1 year of experience
- 1 year but less than 2 years
- 2 years but less than 3 years
- 3 or more years of experience
Required Question