Salary: $52,295.00 – $65,369.00 Annually
Location : Northeast Dallas, TX
Job Type: Full-time
Job Number: HRNCS-EVENTSSERVSPEC-PKR
Department: Park & Recreation
Opening Date: 10/27/2023
Closing Date: 11/10/2023 11:59 PM Central
Position Purpose
Welcome to the City of Dallas!
The City of Dallas is one of the largest employers in the DFW Metroplex.
Our employees have growth opportunities and a chance to make a difference in the community.
What do we offer?
A competitive salary, five years vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.
Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.
Overview
The Events Services Specialist II provides specialized events planning for City departments to ensure compliance with the policies, procedures, rules, and regulations of the facilities and its uses.
Essential Functions
Essential Functions
- Coordinates event activities with organizers and promoters to ensure all contractual terms are in compliance with established policies and procedures; assists with events, productions, educational conferences, training meetings, airport operations, and any other special events throughout the City’s departments and facilities.
- Conducts tours showing the variety of usage, operations, and functions of the facilities to the prospective clients; develops strong marketing and promotional materials, manages event spaces, performs scheduling, and oversees set up and tear down for various events.
- Inspects, reviews, and evaluates different facilities for event usage; monitors spaces for compliance with rules, regulations, policies, and procedures; ensures all events are compliant with City Codes and National Fire and Safety Codes.
- Oversees the planning, organizing and implementing of festivals and special events; oversees set up, equipment use, troubleshooting logistics, and general custodial activities related.
- Plans, monitors, and maintains parking, security and public information to meet the safety needs of clients and patrons; monitors all event activities, plans, and requests to minimize scheduling and operational conflicts and oversees event to ensure all safety requirements are met.
- Briefs staff and clients to keep abreast of details pertaining to upcoming events; develops, updates, and maintains computer databases and reporting systems to expedite logistical services and track event requirements.
- Negotiates terms with various parties involved with events such as concessionaires, parking services, piano companies, musicians, florists, designers, lighting companies and clients to finalize pricing for conducting events; processes payments and assists with any issues or malfunctions in equipment use.
- Executes event contracts from drafting to final execution when the contract is accepted by other party.
- Performs any and all other work as needed or assigned.
Minimum Qualifications
Experience
- 4 years of experience in event planning and event management preferably in a municipal or government setting.
Licenses and Certifications
- None
Education
- High School Diploma, GED
Supplemental Information
Knowledge and Skills
- Knowledge of general business practices and laws.
- Knowledge of planning and managing events.
- Knowledge of a wide range of equipment used for various different special events and meetings.
- Knowledge of traffic and parking procedures associated with large events.
- Knowledge of building and facility management.
- Ability to organize and facilitate multi-faceted logistics for events throughout the City.
- Ability to coordinate the work of others.
- Communicating effectively both verbally and in writing.
- Establishing and maintaining effective working relationships.
The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and is not necessarily an exhaustive list of all responsibilities, duties and skill required.
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
To view the employee benefits offered by the City of Dallas