Company Overview:
Improve Your Tomorrow (IYT) was founded in 2013 with the mission to increase the number of young men of color (YMOC) to attend and graduate from colleges and universities. We envision a world where men of color are overrepresented in higher education, underrepresented in the criminal justice system, and leaders in their communities. With remarkable resilience, authenticity, and passion, we work to combat academic inequities and build a college to community pipeline.
Position Overview
The Events & Volunteer Manager is a key member of our organization’s team, responsible for planning, coordinating, and executing a wide range of events, including IYT’s signature events and our all-staff retreats. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with staff, volunteers, and external stakeholders. The Events & Volunteer Manager will also oversee the recruitment, training, and coordination of volunteers to support the successful implementation of these events. In addition to having experience in youth-focused event planning and volunteer management, the ideal candidate also has a proven passion for improving the lives of young men of color.
IYT serves over 4,000 members at 60 sites across Northern California. Given this wide network, semi-frequent travel around Sacramento, Northern Central Valley, and Bay Area will be required.
Responsibilities
Events (90%):
- Working with the Director of Communications & Marketing and IYT leadership, the Events Manager will plan, execute, and manage IYT’s signature events and all-staff retreats. Signature events include Brotherhood Conferences (three regional youth conferences), Sneaker Ball (Fundraising gala), and Graduation Celebrations (regional youth-centered graduation celebrations). IYT hosts 1-2 all-staff retreats annually.
- Develop and manage event timelines, budgets, and logistics, ensuring that all events are delivered within allocated resources and meet organizational objectives.
- Collaborate with internal teams, external vendors, and partner organizations to secure venues, catering, audiovisual equipment, and other necessary resources.
- Collaborate with Marketing, Development, and Programs departments team to maximize attendance and community engagement.
- Oversee event registration processes, ticketing, and attendee communications.
- Ensure seamless on-site event management, including setup, registration, speaker coordination, and overall event flow.
- Evaluate event success and identify areas for improvement, providing recommendations for future events.
Relationship Management:
- Cultivate and maintain strong relationships with internal staff, external partners, and vendors to ensure successful collaboration and execution of events.
- Collaborate with the Development team to identify potential sponsors and secure sponsorships for signature events.
- Liaise with event speakers, panelists, and performers to ensure their needs are met and facilitate a smooth event experience.
Administrative Duties:
- Maintain accurate records of event-related expenses, invoices, and budgets.
- Prepare and present post-event reports including attendance data, participant feedback, and financial analysis to IYT’s events committee.
- Provide updates to IYT’s events committee regarding event progress, roadblocks, and outcomes.
Volunteer (10%):
- Working with Development and Marketing, establish a recruitment system for organizing and training volunteers for IYT’s signature events.
Qualifications
- Proven passion for improving the lives of young men of color
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- 3+ years of experience coordinating special events (250+guests)
- Experience integrating communications and marketing into event planning
- Excellent communication skills
- Superior time management skills and multi-tasking abilities
- Excellent Interpersonal skills with a high level of professionalism, ability to work within a tight-knit team, and build relationships with stakeholders and internal departments
- Demonstrated proactive approach to problem-solving with strong decision-making skills
- Highly Resourceful team player, with the ability to also be independent.
- Bachelor’s degree from an accredited university
- Forward thinker who actively seeks opportunities and proposes solutions.
Technical Qualifications
- Proficiency in event management software, online registration platforms, and Microsoft Office Suite.
- Familiarity with Canva
- Familiarity with fundraising strategies and donor stewardship is a plus.
Schedule:
Monday-Friday, 8:30 AM – 5 PM (30-min lunch). Some weekends are required.
Pay Rate/Benefits:
Pay range is $21.00-$26.44 per hour DOE. Benefits include vision, health, dental, 403(b) with 3% employer match after one year of employment, Employee Assistance Program. Two weeks of paid vacation and up to 3 weeks of paid time off during regular school breaks
**NOTE: Employment with Improve Your Tomorrow requires fingerprinting, and the ability to pass a background check, with expenses covered by the employer. A valid driver’s license, a personal vehicle, and auto insurance are also required.
IYT provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.