GuideWell is seeking a strong, experienced executive assistant for a new role within our organization. The preferred finalist candidate will live within a commutable range of Jacksonville, FL. If you are interested in learning more, please read below and get ready to apply!
What You Will Be Doing:
- Provide advanced, diversified, and confidential administrative support for the Chief of Staff to the Office of the CEO and their staff
- Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner
- Complete or participate on special projects as needed
- Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature
- Coordinate conferences and meetings, and perform complex calendar management including managing and communicating all meeting logistics and agendas to involved parties
- Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets, and reports
- Process monthly time and expense reporting
- Create and maintain computer and paper-based filing and organization systems
- Maintain knowledge of organization policies, procedures and resources
- The essential functions listed represent the major duties of this role, additional duties may be assigned.
What You Must Have:4+ years related work experience or equivalent combination of transferable experience and education to include diversified administrative experience, including one or more years of progressively responsible experience
High school diploma or GED
Additional Required QualificationsExpert experience working with Microsoft Office products: (indicate Word, Excel, Outlook and PowerPoint)
Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy, and efficiency
Must be able to work flexible hours/schedule to meet business need
Must be willing to work a hybrid work schedule to include working from the Jacksonville office when needed.
Additional Preferred Qualifications
High level of comfortability working in a support role where confidentiality, discretion and tact are key for success.
Previous experience supporting C-suite executives.
Demonstrated ability to manage multiple priorities consecutively.
The ability to work with a wide variety of different kinds of people, personalities, and temperaments.
Openness and willingness to meet a variety of diverse administrative requests and needs with a low amount of preparation time.
General Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.
What We Offer:
As a Florida Blue employee, you will thrive in our Be Well, Work Well, GuideWell culture where being well as an individual, and working well as a team, are both important in serving our members and communities.
To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:
- Medical, dental, vision, life and global travel health insurance;
- Income protection benefits: life insurance, Short- and long-term disability programs;
- Leave programs to support personal circumstances;
- Retirement Savings Plan includes employer contribution and employer match;
- Paid time off, volunteer time off, and 11 holidays
- Additional voluntary benefits available; and
- A comprehensive wellness program
Employee benefits are designed to align with federal and state employment laws. Benefits may vary based on the state in which work is performed. Benefits for intern, part-time and seasonal employees may differ.
To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.
Hourly Pay Range: $28 – $45
Typical Hourly Pay Range: $28 – $35
Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.
We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a diverse, inclusive and equitable culture for our employees and communities.