Salary : $54,000.00 – $60,000.00 Annually
Location : Waukegan, IL
Job Type: Full-Time
Job Number: 32006
Department: Human Resources
Opening Date: 09/05/2023
Closing Date: 9/22/2023 11:59 PM Central
General Description
Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment.
The Executive Assistant position reports to the Director of Human Resources. The emphasis of this position is customer service and therefore requires a positive mindset. Under general supervision, individuals in these positions must be able to work successfully within a team environment to successfully perform a variety of professional and technical administrative duties across the spectrum of services provided by the Department. This position is non-exempt.
The Human Resources Department handles various tasks. Examples of responsibilities include internal and external inquiries regarding policies, procedures or benefits, preparing recruiting materials for postings, maintaining employee files, preparing onboarding information and participating in the onboarding process and accurately setting up and making changes to employee records in the HRIS/payroll system.
The salary for this position will be dependent upon qualifications.
Essential Functions
Depending on the assignment, the incumbent may perform a combination of some or all of the following duties, and perform related duties as assigned:
- Access and management of Executive calendars
- Manages purchasing card(s) for Executive positions.
- Scheduling and organization of agenda for Departmental staff meetings
- Schedules rooms and prepares materials for training sessions and meetings, as needed.
- Prepare all items for Committee agendas, inlcuding but not limited to monthly reports, presentations. and other items as needed.
- Answers the main Human Resources telephone number and responds to inquiries when appropriate.
- Responds to general inquiries received through USPS and electronic mail on behalf of the department
- Prepares monthly budget reports and keeps the Executives informed of issues.
- Manages the AP/AR processes for the Department.
- Enters all budget information as part of the budget preparation process
- Responsible for maintaining the Human Resources materials and data stored on the outward facing County Website, as well as the intranet.
- Responsible for maintaining and updating Human Resources policies and procedures.
- Responsible for the maintenance of the data needed for the emergency management system, Send Word Now
- Manage the County’s tuition reimbursement program.
- Special event coordination, planning, and scheduling.
- Order office supplies, promotional materials, etc.
- Other duties as assigned.
Knowledge Skills Abilities and Education Required
- Demonstrated ability to multi-task and when necessary focus on detail and detailed oriented tasks.
- Excellent customer service skills
- Knowledge of trends in Human Resources and the ability to implement new programs successfully.
- Ability to meet deadlines and work under pressure
- Ability to exercise discretion and confidentially handle information, records and issues.
- Ability to accept and follow direction.
- Ability to successfully use Lake County-specific technology and general office software.
- Ability to communicate clearly, logically, and persuasively both verbally and in writing; ability to prepare clear, concise, and comprehensive reports, correspondence and documents.
- Ability to establish and maintain effective working relationships with managers, colleagues within the team/department and throughout the organization, representatives of other governmental agencies, the public and others encountered in the course of work.
EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s degree from an accredited college or university in business administration, public administration, human resources or a related field is preferred; Between 2 – 3 years of progressively responsible experience in human resources services or general office administration with the ability to learn human resources functions; Or any combination of education and experience that provides the candidates the knowledge, skills and abilities to perform the duties prescribed to the position (above).
Supplemental Information
PHYSICAL DEMANDS OF THE POSITION
Requires mainly office work, involving standing or walking some of the time, exerting up to 10 pounds of force on a regular basis, and high dexterity in operating office equipment, including a keyboard, phone, copier, etc.
The position requires normal visual acuity and field of vision and the ability to hear and speak to understand, respond to and build relationships with a diverse clientele.
Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our to get additional information on why you should work for Lake County!
Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam.
Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal opportunity employer.
Employees who meet eligibility requirements will have access to Lake County’s competetive benefits package including health, dental, vision, life insurance, pension, deferred compensation plans, transportation, and so much more!
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