Company Description
KIPP
KIPP Public Schools is a network of 270 public charter schools with nearly 10,000 educators and more than 160,000 students and alumni. You can learn more at www.kipp.org.
KIPP JACKSONVILLE PUBLIC SCHOOLS
KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world.
High quality teaching in our classrooms is not only about getting great academic results; it must also be about encouraging and equipping our students to use their voices to call out injustice and to build a more just world. We are more committed than ever to making sure ALL decisions that affect students at KIPP Jacksonville are filtered through a lens of equity and racial justice.
In the 2023-24 school year, the KIPP Jacksonville region will be comprised of four schools educating 2,000+ students, kindergarten through tenth grade, in the North and Westsides of Jacksonville, Florida:
- KIPP Impact Academy: Kindergarten – 3rd, 6th – 8th grade
- KIPP VOICE Academy: Kindergarten – 8th grade
- KIPP Bessie Coleman Academy: Kindergarten – 8th grade
- KIPP Bold City High School: 9th – 11th grade
To support these schools, we will employ approximately almost 300 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit www.kippjax.org/teach. To see all openings, visit our Regional Job Board.
Job Description
This role is in-person at the KIPP Jacksonville Schools regional offices.
POSITION & TEAM SUMMARY
KIPP Jacksonville Public Schools seeks an exceptional office professional for a dual role on the Shared Services team. This position would have two primary responsibilities. The first would be serving as an Executive Assistant to two chief-level roles; the second would be serving as an office manager for the year-round Shared Services team.
Day-to-day functional areas for this role include effortlessly organizing and scheduling day-to-day priorities for the Chief Operating Officer and the Chief Schools Officer while understanding and executing on needs for the larger team. This individual can establish trustworthy relationships across the Shared Services team and navigate complex and sometimes confidential situations with ease. They would oversee typical office functions for the 20+ person Shared Services team to create efficiencies and streamline processes across the growing team.
This role is ideal for someone who is interested in growing into a special project or similar manager role in a non-profit or school system. A nurturing and empowering candidate who has a strong commitment to social and racial justice would be a natural fit for this role. This person should have the ability to multitask throughout the day, work well with a variety of stakeholders, and be extremely detail oriented.
This position is year round on the Shared Services team and may perform other duties, as assigned by their managers. Typical hours are 8:00 a.m. to 5:00 p.m. but can vary based on role and season.
COMPENSATION
- The starting salary for this position is $45,000
- Free individual level health benefits, including medical, dental, and vision
- Free individual short-term and long-term disability insurance
- 403(b) retirement program with a company match
- To support professional practice and growth, professional development is provided
*Please note offers are subject to change.
RESPONSIBILITIES
Administrative Support
- Provides executive/admin support for the office of the Chief Operating Officer (COO) and the Chief Schools Officer (CSO), including but not limited to managing calendars, scheduling meetings, taking notes, monitoring email communication(s), and streamlining communication systems
- Assists with document processing and preparation of reports for academic and operational functions, including helping the COO and CSO to codify and formalize processes across the team
- Reconciliation of the monthly credit card statements for both the COO and CSO.
- Assists with the editing of documents, presentations, newsletters, email blasts, etc.
- Assists with committee meetings, including both scheduling, agenda creation, and facilitating meetings when needed
- Assists with organizing, setting up, and preparing materials for regional events and meetings.
- Assists with booking any relevant travel for relevant Chief-level officers and their teams
- Order, pick-up, or coordinate catering for special team meetings or regional events
- Perform other duties as assigned, including attending regional meetings and events
Office Management
- Assists with office supply inventory and processes orders for the relevant team, as needed, including supplies for copy machines, basic office supplies, etc.
- Assist with compliance, as needed, by collecting relevant information from key stakeholders across the region to submit for compliance purposes
- Designs systems to streamline requests across the team (i.e. ways to book travel, ways to request supplies, etc.)
- Send email reminders to the relevant team for weekly updates on regional priorities, upcoming events, reminders to take surveys, etc.
- Execute on systems to streamline communications between departments across the shared services team (i.e. email cadences, trackers, etc.)
- Keep common team areas organized and well stocked as needed
Qualifications
REQUIREMENTS
- Two (2) years of experience in a relevant role/field
- KIPP Jacksonville Public Schools believes that our staff will represent our core values-high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.
- Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.
- Ability to communicate effectively, both written and verbal
- Excellent Computer & technology skills (Including Microsoft Office Suite & Google)
- Ability to provide excellent customer service
- Excellent interpersonal skills; ability to work effectively with staff at all levels
- Excellent organizational and time management skills
- Basic research and analysis skills
- Strong Attention to detail
- Self-motivated quick learner
- Excellent judgment and discretion
HIGHLY PREFERRED QUALIFICATIONS
- Prior experience and/or exposure to aspects of academics/education related to students, staff, etc.
- Prior experience as an administrative assistant in a non-profit organization
- Associate’s degree or higher
Additional Information
APPLY
Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. The ideal start time frame for this role is June 2023 so applicants are encouraged to apply as soon as possible.
QUESTIONS
If you have questions about positions at KIPP Jacksonville, please email Emma Kosanda at ekosanda@kippjax.org. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.
KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.