Job Description
The World at Abt
Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.
We are a team of 3,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.
To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.
Ready to embrace rewarding and meaningful work? Now’s your chance.
The Opportunity
As the Executive Assistant for US Government (USG) International, you will support the administrative needs of the leaders of USG International, and to a lesser extent, the broader Global Development Group (GDG) leadership. You will primarily serve as an executive assistant to the Senior Vice President and will also support broader USG Intl administrative and operational needs. You must be willing and able to come to Abt’s Rockville, Maryland office as needed to perform job responsibilities.
Core Responsibilities
- Executive Support to the Senior Vice President (40%)
- Support the Senior Vice President (SVP) with calendar management, travel arrangements and logistics, pre-work for executive travel, and filing expense reports upon return.
- Monitor SVP’s approval requests to ensure responses are given in a timely manner.
- Ensure delegation of authorities and meetings when SVP is out of office; support Acting SVPs as needed.
- Coordinate pre-work and follow-up from executive team and board meetings.
- Other virtual and in person SVP support as assigned.
- USG International Administrative and Operational Support (50%)
- Inclusive of both the Client Engagement and Growth (CE&G) and Delivery teams, and some support t the broader GDG level:
- Develop and maintain USG International and GDG Listservs and Teams channels.
- Schedule and manage division-wide hybrid meetings, including coordinating in-person logistics and managing virtual meeting technology.
- Manage in person meetings on site, including greeting and managing guests.
- Schedule and coordinate recurring meetings with division and department staff.
- Assist with developing, tracking, and reporting on operational budgets and spending for CE&G.
- Build tools and processes to ensure that USG Intl and GDG files and information are accessible to different company stakeholders, as appropriate.
- Support centralized onboarding functions for new staff in USG International. This may include office set up, orientation, pre-day 1 communications, internal new hire announcement, scheduling of first two weeks.
- Assist with the preparation of talking points, memos, and PowerPoint presentations for USG Intl leadership.
- Assist with maintenance and updates to the GDG internal website (AGI).
- Manage procurement process for division management purchases.
- Track and renew memberships and support conference attendance.
- Track USG International Leadership Team out of office/travel in a centralized location.
- Maintain a list of departmental points of contact.
- Serve as a liaison to other executive assistants.
- Other division administration responsibilities as assigned.
- Inclusive of both the Client Engagement and Growth (CE&G) and Delivery teams, and some support t the broader GDG level:
- Global Development Group Leadership Support (10%)
- Support the GDG Delivery Practice VP with calendar management, travel arrangements and logistics, pre-work for executive travel, and filing expense reports upon return.
- Support logistics of GDG leadership when traveling to the US.
- Coordinate between GDG leadership and USG International teams as needed to align schedules and manage joint tasks.
- Serve as a US-based point of contact for other US-based administrative support professionals to coordinate with Australia and UK based GDG leaders.
What We Value
- Bachelor’s Degree + 5 years of relevant experience, or master’s degree + 3 years of relevant experience or equivalent work experience.
- Excellent organizational skills and attention to detail.
- Strong oral and written communications skills.
- Attention to detail and excellent follow-up.
- Experience supporting meeting logistics, budgets (budget development, tracking, and reporting), procurement, hiring/onboarding processes, and other operational tasks.
- Ability to work in a dynamic and fluid environment with changing priorities and deadlines.
- Strong interpersonal skills, including the ability to build working relationships at all levels across the company and manage up when needed.
- Strong problem-solving skills, including the ability to exercise judgment on when to escalate issues.
- Experience working with sensitive information.
- Strong IT acumen, particularly with virtual meeting software such as Webex and Microsoft Teams.
- Demonstrated use and mastery of Microsoft Office products, particularly PowerPoint, Excel, and Word.
- Familiarity with USAID-funded international development programs and USG/USAID travel regulations is preferred.
What We Offer
We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits, flexible schedules, and professional development.
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates are strongly encouraged to apply and work authorization is required.
This position offers an anticipated annual base salary range of approximately $65,111.30 to $91,155.82 and may vary by ten percent depending on candidate geographic location. Salary offers are made based on internal equity and market analysis.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
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About Us
Around the world, vulnerable populations face an array of complex problems. At Abt, we’re committed to making fundamental societal change in these disproportionately affected communities. We help wherever we’re needed. Here, you’ll collaborate with an international network of talented colleagues as you design and implement solutions for critical health, climate, economic, and governance issues. In partnership with local and indigenous communities you will help to improve lives and livelihood. All the while having the support and encouragement of leaders who always put your career and wellbeing first. Come make a World of Difference with us.
At Abt Associates, our commitment to creating a more equitable society for populations around the world starts from within. We understand how communities can flourish when people are given the right resources and support, and at Abt we continuously strive to cultivate a culture where there are no barriers to personal and professional fulfilment. Our welcoming and inclusive environment, our stance on employee wellbeing and flexibility, our deliberate approach towards expanding our talent representation, and our Employee Networking Groups are just some of the ways we ensure that everyone at Abt can thrive. With an eye towards continuous improvement, we know there’s always more to be done. And we’re set on doing it.