Department: SSEM Continuing and Professional Education
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 – $60,000; commensurate with experience
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: 1.0
Application Review Begins
October 16, 2023; open until filled
Special Instructions to Applicants
Please submit a cover letter, resume with educational and professional experience, and contact information for 3 professional references with your online application.
Department Summary
University of Oregon Continuing and Professional Education (CPE) connects UO with regional communities. Working in partnership with UO schools and colleges, selected vendors, and national credentialing associations, CPE serves the public by enabling learning outside of the traditional university setting. Participants do not have to be admitted students at the University of Oregon to participate in CPE programs. Individuals can access vibrant professional development opportunities, lifelong learning enrichment courses, and community engagement activities that serve nearly 5,000 participants annually at local continuing ed programs.
Through CPE’s mission to produce or aid in the delivery of educational programs for purposes of lifelong learning and professional development, the Conference Services sub-unit provides an important resource to this mission in two ways: first, by providing specialized operational support to academic departments, individual faculty members in their hosting of on-campus events and noncredit workshops, or other auxiliary units (e.g. UO Housing); second, by providing technically-sophisticated and integrated conference management and customer service solutions to externally-facing professional associations for the administration and production of educational conferences and tradeshows (both small and large-scale: 10,000+ attendees).
Continuing and Professional Education programs are self-supported and fee-based; they do not use state dollars. CPE reports to the Division of Student Services and Enrollment Management.
Position Summary
The Exhibits and Corporate Engagement Department is a core service area within Conference Services responsible for exhibit and sponsorship sales, and the associated fulfillment and management functions, for contracted events and meetings. The department also facilitates and supports the fulfillment of operations and logistics duties across other core service areas during pre-planning and onsite deployment. Members of this department deliver a full range of services that include but are not limited to, sales and outreach, sales database maintenance and expansion, sponsorship and branding opportunities definition and fulfillment, web-based application/contract development, website content definition and maintenance, floor plan development and management, digital and print collateral definition and design, communication development, email/phone customer service, client relations, and onsite logistics.
The position of Exhibit Services Manager: Event Display and Installation Lead is a crucial member of the Exhibits and Corporate Engagement service area, functioning as the primary lead and liaison to both the client and the general services contractor for the fulfillment of large-scale public space designs and installations related to events. The Event Display and Installation Lead oversees floorplan development, structural design, and layout, graphic application of established conference designs, and décor order fulfillment (furnishings, carpet, etc.), for building-wide events ranging in scale from 1,000 – 20,000 participants. The manager also functions as a primary client liaison for the fulfillment of exhibit and sponsor-related needs, including the fulfillment of pre-conference and onsite sales, exhibitor/sponsor relationship management and customer service, and exhibit floor plan development. The Manager collaborates with exhibit team members for interactive website implementations, communications, data management, and exhibit/sponsor staff registration, as well as in the support of logistics, operations, and vendor interface. The Exhibit Services Manager: Event Display and Installation Lead utilizes strong leadership skills to direct work teams in relation to specific project delivery within the department and across teams. This position requires travel 8-30 nights per year to event locations, as well as specialty site visit travel to meet with client leads.
The Exhibit Services Manager: Event Display and Installation Lead is responsible for direct supervision of 1-3 classified temps, with lead work/oversight of 2 professional staff and 5 student staff. This position reports to the Director of Conference Services.
Minimum Requirements
• Bachelor’s Degree or equivalent education and experience in the meeting planning/events industry.
• Three years of experience in the following areas:
– Working in large-scale event delivery,
– Design and installation project management (e.g. tradeshow displays, specialty installations, or other in-person experiences),
– Superior client representation.
Professional Competencies
• Superior project management and client relation skills.
• Strong aesthetic sensibility and demonstrated ability to think creatively.
• Excellent oral and written communication skills.
• Ability to lead teams in the management of multiple tasks on varying timelines.
• Strong utility of MS Office Suite and Adobe Acrobat.
Preferred Qualifications
• Background in creative trades (e.g. architecture, design, drawing, photography, etc.).
• Experience working with the management of events and tradeshows.
• Experience working with large-scale decorations, designs, and installations.
• Experience managing suppliers, such as General Services Contractors in the tradeshow industry.
• Meetings certification or relevant coursework.
• Experience in team leadership and employee supervision.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Advertised: September 20, 2023 Pacific Daylight Time
Applications close: