The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation’s most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world’s best degree and research programs in gerontology. The USC Leonard Davis School of Gerontology has an international reputation as a hub of aging research and with additional strong programs throughout the university, leads the way in defining and advancing the field of gerontology: https://gero.usc.edu
The University of Southern California (USC) Leonard Davis School of Gerontology is looking for a Facilities Assistant to join our team. This role is responsible for assisting the Business Office with the day-to-day management of facilities and administrative duties as needed for the office. This position is a 6-month fixed-term position.
If you are a motivated individual looking to commit for a period of 6 months, we welcome you to apply.
Reporting directly to the Senior Business office the Facilities Assistant will work in collaboration with the members of the Business Office to ensure all facilities work orders are completed. Will provide administrative support as needed and ensure all requests are completed in a timely manner. Assists in the day-to-day management of facilities. Prepares and follows through on work orders. Conducts on-site investigations to determine work status and compliance with safety regulations.
The ideal candidate will possess a strong understanding of Microsoft Office Suite, excellent communication skills, the ability to work independently with a sense of urgency, and time management with strong attention to detail. Must be able to lift up to 50 lbs. Knowledge of and experience working in higher education is preferred. Experience with Workday is a plus.
Responsibilities include:
- Processing work orders for all facilities requests
- Ordering of supplies
- Providing key/access to Gero members
- Manage the main calendar for Business Office
- Calendaring for School meeting spaces/room reservations
- Answering the main phone line
- Making Parking Reservations
- Electric cart maintenance
- Sorting of mail daily
- Performs other related duties as assigned or requested.
The University reserves the right to add or change duties at any time.
This is a non-exempt position with work expected to be fully on-site. The schedule would be Monday-Friday, however, may be required to work overtime and/or weekends as needed.
Benefits include a competitive salary, and a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more.
The hourly rate range for this position is $22.32 – $24.03. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
If you are interested, please submit your completed application, including a cover letter and resume with references. Thank you for your interest!
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance . We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.
Minimum Education: High school or equivalent, Combined experience/education as substitute for minimum education Minimum Experience: 6 – 12 months Minimum Field of Expertise: Knowledge of computer software for tracking and maintenance of facilities project data, e.g., status and cost estimates.
REQ20131339 Posted Date: 03/28/2023