Salary: $33.46 Hourly
Location : San Lorenzo, CA
Job Type: Substitute
Job Number: 23-197
Department: Construction
Opening Date: 06/12/2023
Basic Function
BASIC FUNCTION:
Under the direction of the Director of Facilities and Construction to provide a variety of specialized technical support related facilities/construction projects. Provide support to the Director for the formal and/or informal bid process, including, but not limited to: assisting with technical review of the bid package, board approval process, bid openings, providing information to potential vendors, prequalification, posting results, distributing bid results, monitoring escrow accounts. Work independently to perform assigned projects using establish department and legal practices and use judgement to determine when technical issues need to be referred to department management leadership for decision guidance to assure compliance. Maintains a variety of information/communication systems to monitor project timelines and construction progress.
Essential Functions
ESSENTIAL DUTIES:
Provide technical/analytical support to the Director of Facilities and Construction related to the formal and/or informal bid process, including, but not limited to: assisting with the bid package, board approval process, bid openings, providing information to potential vendors, prequalification, posting results, distributing bid results, monitoring escrow accounts
Research, analyze, and compile front end bid specifications for assigned projects under the guidance of the Director of Facilities and Construction
Research and evaluate sources of supply; obtain written or verbal quotations from vendors; process and evaluate formal bid specifications and contracts as assigned; assure compliance with applicable laws, codes, rules and regulations related to formal and informal bidding procedures
Serve as the liaison between management staff and contractors, sub-contractors, suppliers, vendors and consultants to facilitate formal and informal bids, billing cycles, meetings, prepare change order approvals for management
Provide technical/analytical support to the Director of Facilities and Construction related to the Public Construction Cost Accounting Act (CUPCCAA) process, including, but not limited to: assisting with the advertisement, receiving the CUPCCAA forms, providing information to potential vendors, recording and creating the updated vendors’ list, posting results
Provide technical/analytical support to the Director of Facilities and Construction related to a variety of Facilities and Construction accounting and document software for assigned projects to maintain information including, but not limited to: general contractors/vendors for access credentials, making sure IOR daily reports are being uploaded on weekly basis, etc.
Use independent judgement to carry out department, District and legal procedures for assigned projects under the technical guidance of management
Refer issues and concerns to management and carry out directions as necessary where technical clarification is deemed necessary
Obtain, compile and analyze quotes from vendors related to furniture and other items needed to support projects as assigned.
Coordinate and track a broad variety of assigned projects and support functions related to facilities/construction projects and specialized department tasks as assigned by management
Receive and evaluate formal front end bid specifications from a variety of sources and compile formal documents to carryout intricate compliance procedures; refers appropriate questions to management for clarification.
Prepares, maintains and organizes complex records for all aspects of facilities/construction projects, including: formal bid specifications, bids, Board approval contracts, requests for information, change orders, billing and payment cycles, etc
Prepares communications and compiles reports for State agencies, including: State Allocation Board (SAB), Office of Public School Construction (OPSC), Department of Industrial Relations (DIR) Participate in training opportunities to enhance knowledge of technical facilities/construction areas
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Principles and practices of modern office procedures record keeping and letter writing word processing methods, techniques and programs including spreadsheet and database operations
Project organization and monitoring strategies
Basic accounting and bookkeeping procedures
Basic mathematical principles
English usage, spelling, vocabulary, grammar and punctuation
ABILITY TO:
Learn and apply complex procedures related to informal and formal facilities/construction bids
Operate modern office equipment
Develop and maintain systems to track task completion and accountability
Meet and deal tactfully and effectively with the public
Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs
Communicate clearly and concisely, both orally and in writing in both technical and non-technical terms
Operate workstations connected to networks with speed and accuracy
Interpret, apply and explain rules, regulations, policies and procedures
Compile, assemble and format material for processing and distribution
Establish and maintain cooperative and effective working relationships with others
Plan and organize work
Work independently with little direction
Maintain records and prepare reports
Meet schedules and time lines
Education & Experience Requirements
Education and Experience:
Any combination of education and/or experience equivalent to: Associate’s degree or equivalent, in business administration, accounting or related field. Two years’ experience in increasing complex technical support of facilities/construction projects or related experience.
Licenses and other Requirements:
Valid driver’s license, use of personal vehicle, and proof of insurance
Working Conditions:
Environment:
Office environment
Driving vehicle to conduct Facilities/Construction Support Specialist work
Physical Demands:
Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information
Lifting light objects
Selection Process
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant’s training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
A background check will be conducted to all candidates that will be considered. There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work.
This announcement will remain open until a sufficient pool of substitutes has been established.
Interested applicant may view the benefits plans available to classified employees of the San Lorenzo Unified School District by clicking on the following link:
http://www.slzusd.org/cms/page_view?d=x&ppid=&vpid=1244185494118