About the University of Denver
Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.
About the Graduate School of Professional Psychology
At the Graduate School of Professional Psychology, our goal is to transform the way we think about and approach mental health and wellness. We do so through groundbreaking academic programs and experiential training that aims to ensure we can better meet the needs of the communities we serve. We are dedicated to developing exceptional practitioners and scholars by offering a well-rounded approach to education. Every single one of our programs blends valuable academic offerings, intensive field-based training, cutting-edge applied research, and constructive community engagement. Our academic programs are rooted in our history of service and have developed over time to meet the growing needs of society. For more information please visit http://psychology.du.edu.
GSPP seeks to train students to provide culturally responsive services to clients and the community. GSPP is committed to building a diverse and inclusive educational environment. While more work is needed, GSPP endeavors to create an accessible, affirming, and safe climate by actively engaging in the process of systemic transformation and accountability.
Position Summary
We seek a Finance and Contracts Coordinator to serve as an integral member of our Operations team. This individual will work at multiple levels – submitting paperwork and tracking details and working across teams to identify and implement process improvements. Each of these tasks will require excellent communication skills, impeccable attention to detail, follow-through, adaptability, and confidentiality. This position will report to the Assistant Director of Business and Operations. This position has the option for to be fully remote/off-site, in accordance with DU’s remote work policies. This is a three-quarter (30 hour/week), benefited, hourly position, with the potential to increase to full-time if funding becomes available.
Essential Functions
Financial Management
- Process expenses including invoices and reimbursements through systems such as Concur and Banner
- Provide training and support for users on correct processes for expense submissions
- Review and reconcile monthly budget reports to ensure accuracy of transactions, and share reports with budget managers as appropriate
- Submit journal entries as needed to create or correct budgets and transactions
- Advise on budget utilization to inform budget officers’ quarterly forecasts and annual planning
- Document and improve financial management processes, including creating checklists, reports, and descriptions for both internal and external audiences
- Cultivate strong relationships across the University to ensure that GSPP is following and sharing best practices, particularly with University Financial Services, the Controller’s Office, and peers in other departments
Contracts
- Manage all aspects of the development and review of GSPP’s legal and procurement contracts, including reviewing, submitting, tracking, and retaining contracts and renewals
- Create, update, and share documentation for multiple audiences on contract and attestation processes to promote transparency and efficiency
- Collaborate with staff and faculty across GSPP and DU to understand and develop standard business terms for practicum contracts
- Conduct initial reviews of contracts and negotiations with practicum agencies
- Lead the effort to ensure that all community agencies for GSPP practicum placements maintain active contracts
- Manage attestation processes for students in practicum placements, where required by legal contracts
- Cross-train with other operations personnel to be able to provide contract support for fee-for-service contracts
- Collaborate with GSPP, DU, and community stakeholders to understand and improve contract processes, including template contracts
Financial Aid
- Apply financial aid awards for GSPP students and run reports to ensure accuracy
- Provide data on scholarship utilization to budget officers to inform quarterly forecasts and annual planning
- Document and improve financial aid awarding, including creating checklists, reports, and descriptions for both internal and external audiences
- Improve and manage scholarship application processes, including tracking and analyzing admissions data
- Provide first-line guidance on financial aid to GSPP students, faculty, and staff, escalating as appropriate
- Cultivate strong relationships across the University to ensure that GSPP is following and sharing best practices, particularly with the Office of Financial Aid, the Bursar’s office, and peers in other departments
General Operations
- Collaborate to promote diversity, equity, and inclusion in GSPP’s contracting practices
- Document all Finance and Contracts Coordinator position duties and processes to allow for continuity of operations and improvement
- Cross-train with other staff, in particular the Human Resources and Operations Manager, to be able to provide back-up support as needed
- Create and maintain training documentation to explain operational and financial processes and policies for faculty, staff, and students, and provide 1-on-1 training as needed
- Identify and collaboratively implement improvements to operational processes and policies
- Foster relationships and share best practices among individuals in similar roles across campus
- Other duties as assigned
Knowledge, Skills, and Abilities
- Knowledge of accounting and finance best practices
- Ability to gain understanding of financial aid
- Ability to gain understanding of legal, risk, and procurement policies as related to contracts
- Strong written and verbal communication skills
- Ability to maintain confidentiality
- Exceptional organizational skills
- Ability to be reliable
- Ability to navigate multiple teams and competing priorities with professionalism
- Ability to manage multiple ongoing projects, juggle competing priorities, and meet deadlines
- Strong technology skills, including familiarity with MS Office suite and demonstrated ability to learn new software
- Ability to quickly adapt to change
- Ability to attend to details
Required Qualifications
- 1-3 years of work experience that is directly related to the essential job functions
- A two-year degree or equivalent training and experience
- Experience working with numerical data
Preferred Qualifications
- A four-year degree in a related field or equivalent training and experience
- 4-6 years relevant experience that is directly related to the essential job functions
- Experience in higher education or a similar complex environment
- Experience with DU system such as Banner and Concur
Working Environment
1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.
Physical Activities
1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.
Work Schedule
Monday – Friday, 8:00 a.m. – 4:30 p.m.
Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) May 5, 2023.
Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.
Salary Grade Number:
The salary grade for the position is 7.
Hourly Range:
The hourly range for the position is $24.00 – $27.00.
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .
Please include the following documents with your application:
1. Resume
2. Cover Letter
The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non-discrimination-statement .
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Advertised: April 19, 2023
Applications close: