Finance Coordinator (5539 – Grants Coordinator I)

Salary: $52,251.00 – $57,476.00 Annually

Location : Tucson, AZ

Job Type: Full Time

Job Number: 2023-01686

Department: Grants Management & Innovation

Division: GMI GMI ADMIN

Opening Date: 10/20/2023

Closing Date: Continuous

FLSA: Exempt

Position Description

OPEN UNTIL FILLED

DOE: $52,251.00 – $57,476.00

Salary Grade: 11

Grants Management and Innovation (GMI) is seeking one (1) highly skilled Grants Coordinator I to join the centralized grants management department on the GMI Finance team. As a pivotal member of the Finance Division, the selected candidate will have an accounting/finance foundation with some exposure to grants financial management, and contracts. This position is responsible for managing an assigned grant portfolio including: reading/analyzing grant contracts, determining allowable costs based on the grant terms, reviewing financial transactions to ensure they meet specific criteria, reconciling grant expenses against the grant budget, developing grant budgets, forecasting grant spending based on burn rate, etc. The selected candidate will be essential to helping to train and acclimate new grant program managers into the grants lifecycle in addition to enforcing adherence to Uniform Guidance in accordance with 2CFR200. The selected candidate will also participate in annual single audits and contribute to policy enhancements to ensure grant compliance.
Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)

Plans, organizes, coordinates and administers the activities of a specialized program within Pima County;

Assists the Program Manager or department director in developing and establishing program goals and objectives;

Evaluates program effectiveness and measures/reports on program success;

Supervises, trains and evaluates staff, determines work assignments and priorities and participates in personnel selection;

Monitors program-specific legislation and ensures program compliance with applicable regulations;

Performs public relations activities as a program representative, makes program-related presentations to the general public, prepares and presents news releases and other media materials and participates in the development of community awareness programs;

Coordinates the development of training and informational materials to promote public understanding of program activities, services and requirements;

Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations and groups;

Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information;

Monitors grants, program contracts and/or contractor performance;

Participates in the development of the program budget and supervises the monitoring and administration of program funds;

Conducts program-related studies and prepares written reports and recommendations;

Prepares routine and special program status reports for federal, state and county agencies;

Analyzes data and prepares program activity reports and statistical materials for management review;

May access or maintain specialized databases containing program-specific information to record activity or generate reports;

May write and submit grant applications and prepare/review proposals.

KNOWLEDGE & SKILLS:

Knowledge of:

• principles and techniques of public relations and media resources;
• community agencies, organizations and resources;
• principles and practices of effective supervision and program administration;
• federal, state and local laws, rules and regulations;
• principles and practices of grant administration;
• budgeting and fiscal accountability;
• data and statistical analysis techniques and application to planning studies and projects;
• principles and techniques of effective communication to include written composition and public speaking;
• applications of automated information systems.

Some positions within this classification require knowledge of program-specific terminology, principles, practices and procedures.

Skill in:

• planning, organizing and coordinating program activities;
• communicating effectively;
• establishing and maintaining effective working relationships with governmental agencies, community and special interest groups;
• supervising, training and evaluating personnel;
• identifying needs and developing and implementing programs to meet those needs;
• preparing budgets and monitoring funds;
• data analysis and report preparation;
• use of automated information systems to maintain or produce data.

Minimum Qualifications
(1) A Bachelor’s degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment and three years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit (See Special Notice section for additional requirements). (Relevant professional level experience and/or education from an accredited college or university may be substituted.)

OR

(2) Four years of experience with Pima County in a professional administrative classification.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Minimum three (3) years experience performing administrative duties.
2. Experience with grants management and familiarity with federal regulations.
3. Experience with finance and accounting practices, specifically grants financial management.
4. Experience building and managing budgets, creating journal entries, and reconciling accounts.
5. Experience/familiarity with contract/agreement terms and applicability.
6. Experience synthesizing complex documents and ideas into consumable, actionable items.
7. Experience with/knowledge of organizational practices, prioritizing, and managing multiple tasks.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Some positions require a valid Arizona commercial driver license (CDL), with appropriate endorsements, as identified by the appointing authority. Failure to obtain/maintain the required licensure shall be grounds for termination.

Special Notice: Some positions within this classification may require up to two years of prior supervisory experience (as determined by the appointing authority) and may require irregular work schedules and/or travel. Some positions within this classification carry a low risk of exposure to infectious diseases. Therefore, special medical screening prior to or during employment may be necessary to ensure employee health and safety. Successful completion of a satisfactory personal background investigation, polygraph test and/or drug screening by law enforcement agencies at time of appointment may be required. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by