Salary : $116,412.00 – $154,620.00 Annually
Location : Canby, OR
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 2023-00070
Department: Finance
Opening Date: 10/04/2023
Position Overview
This position will remain open until filled. The first review will begin on October 30th, 2023.
Provide leadership, management, direction, planning and goal setting for the City’s Finance Department to ensure delivery of quality municipal services. Responsible for financial and strategic planning for all financial issues facing the City of Canby and Canby Urban Renewal Agency. Conduct special projects as assigned by the City Administrator. Supervise department personnel in the performance of their duties. Communicate with public and staff on financial matters and concerns. Serve as a member of the City’s Leadership Team.
Supervisory Responsibilities
- Supervises staff; provides scheduling, formal training, evaluations, and development.
Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.
- Provide supervision and manage staff, including prioritizing and developing work plans, to ensure City goals and objectives are met. Schedule, assign and evaluate performance of finance staff members. Interview and effectively recommend hiring and termination actions. Provide opportunities for developmental training and performance coaching to employees. Conduct performance evaluations and provide training and development for staff.
- Responsible for development and implementation of the City’s financial policies and City’s Strategic Financial Plan. Ensure that the City’s Budget, accounting systems and reports are in compliance with all appropriate legal and regulatory requirements and Generally Accepted Accounting Principles for municipal agencies.
- Establish departmental goals and objectives. Plan and develop programs, policies and procedures related to areas of responsibility based on analysis of City needs, workload, staffing levels, and economic, legislative and judicial influences to provide appropriate and effective financial services for the City. Monitor progress on reports and projects, interpreting policies and procedures.
- Advise the City Administrator, City Council, Boards and Commissions on financial matters, including providing recommendations as needed.
- Develop budgeting, accounting, and reporting systems in compliance with professional standards. Prepare initial department budget requests and oversee the consolidation of departmental budgets into a comprehensive budget for the City, requiring the forecasting of City revenues and expenditures. Manage and monitor approved department budgets. Review and approve expenditures. Review progress and make necessary modifications.
- In conjunction with the City Administrator, prepare and administer the City budget in accordance with Oregon municipal finance law. Ensure the timely completion and accuracy of the City’s Annual Budget and Comprehensive Annual Financial Report, including preparation of financial forecasts, issuance of debt, preparation of rate analysis for the City’s utility systems, and financing of capital improvements.
- Responsible for oversight of the Canby Urban Renewal Agency Annual Budget and Report on Audited Financial Statements, including preparation of financial forecasts, issuance of debt and financing of capital improvements.
- Exhibit leadership to staff and fellow employees. Serve as a model for accomplishing the City’s vision and goals. Create an environment in which employees are focused on producing excellent quality results. Set standards for excellence in internal and external customer service. Promote professional and courteous behavior.
- Respond to requests for information from the City Administrator, City Council, Boards, Commissions, and other outside agencies, including identifying information needed and report format. Review reports prepared by staff, including determining completeness and accuracy.
- Provide general assistance on a City wide basis related to budgeting, financial reporting, financing options, and general accounting. Ensure compliance to related policies. Research, analyze and assemble information, and make recommendations for grants, loans, rate studies and other matters related to the finance area.
- Consult with various financial institutions and advisors, and bond counsel to arrange financing for construction projects. Provide financial information and analyses used to prepare bond prospectuses for debt financing.
- Manage the investment of City funds in a fiduciary, responsible manner in accordance with applicable laws. Oversee City’s cash flow to meet operational needs and maximize interest revenues within policy guidelines. Develop, monitor and maintain long-term investment policies, procedures and practices.
- Attend various community, professional and civic organization meetings to communicate City goals, programs, and policies. Attend City Council meetings, Urban Renewal Agency meetings, and Budget Committee meetings as required.
- Maintain cooperative working relationships with City staff, other organizations and the general public. Actively promote and support diversity in the workplace through staffing, promotions, training and career development.
- Follow all safety rules and procedures for work areas.
- Performs additional duties as assigned.
Job Qualification Requirements
Competency Profile
The individual in this position is expected to possess or acquire
- Broad knowledge of the principles, methods and practices of municipal accounting and budgeting, financial analysis and reporting, internal controls and auditing procedures, cash management, investments, and various laws governing municipal accounting and budgeting in Oregon.
- Knowledge of financial projection techniques, finance modeling techniques, and debt financing theories and principles.
- Knowledge of the principles of supervision, personnel practices, interpersonal communication; and computer software applications.
- Advanced understanding of the Generally Accepted Accounting Principles (GAAP) and local, state and federal laws governing revenues and expenditures.
- Ability to plan, develop and implement fiscal management practices and systems, apply management theories and principles, and to manage investment programs, debt financing.
- Advanced knowledge of personal computers and related software applications.
- Must be able to prepare informational analyses and perform problem solving to assess large amounts of information and formulate decisions.
- Ability to make presentations, communicate effectively with coworkers, management, elected officials and the general public, and display excellent interpersonal skills and awareness of controversial and/or sensitive issues.
- Ability to comply with safety requirements of the position and actively promote safe work practices.
Minimum Qualifications
- Bachelor’s degree (e.g., B.A./B.S.) or equivalent from college or university in Finance, Public Administration, Business Management or related field.
- Seven years of municipal finance experience.
- Two years of supervisory experience.
- Or any satisfactory combination of education, experience, and training that demonstrates the knowledge, skills, and abilities to perform the above duties.
- Valid driver’s license with acceptable driving record.
- Must be able to pass a pre-employment credit check and be able to be bonded in accordance with City standards.
Preferred Qualifications
- Possession of Certified Management Accountant designation.
- Previous Oregon municipal experience.
- Completion of Master’s degree in Public Administration, Finance, or related field.
- Working experience with Caselle software.
Working Conditions and Supplemental Information
Mental Effort:High degree of concentration with above normal periods of attention, above normal deadlines, or a high degree of creative thinking.
Physical Effort: Minimal: The work is sedentary. While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 10 pounds. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.
Work Environment: Everyday Risks/Discomforts: require normal safety precautions typical of such places as offices, meeting and training rooms, e.g., use of safe work practices with office equipment. The work area is adequately lighted, heated, and ventilated. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.
Travel Requirements: Travel occasionally required
Hours Required: Attendance at night meetings may be required
Supervisory Responsibilities: Supervision responsibility included. May also provide training and orientation to volunteers and newly assigned personnel on site policies and practices. Position is responsible to ensure organization compliance with all laws and regulations pertaining to accounting, budget, and financial matters in an advisory manner.
Supervision Received: Works under the direction of the City Administrator.
SUPPLEMENTAL INFORMATION
Additional Information:
Final candidates will be subject to a criminal background check and reference checks as part of the contingent employment offer process. Certain positions at the City of Canby will also require a drug screen.
Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 verification process confirming authorization to work in the United States.
The City of Canby is an equal opportunity employer.
Applicants with disabilities who need a reasonable accommodation to participate in the recruitment and/or selection process should contact
The City of Canby prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of Canby are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.
Status of Your Application:
City of Canby only accepts applications through our online application system at For technical assistance, please call 855-524-5627.
You will be advised by email of your status at each step in the applications process and through your applicant portal. Please note that the City of Canby communicates with all candidates via email. If you “opt out” or “unsubscribe” from email notifications from governmentjobs it will impact our ability to communicate status updates with you.
Reasonable Accommodation Statement:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform.
Veteran’s Preference Statement:
Applicants are eligible to use Veteran’s Preference when applying. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
- Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
- You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records
For information regarding Veteran’s Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
SUMMARY OF BENEFITS FOR NON REPRESENTED EMPLOYEES
(Benefits are pro-rated for part time employees working 20-39 hours a week)
Effective July 1, 2021
Retirement: The City of Canby participates in the Public Employees Retirement System (PERS) and Oregon Public Service Retirement Plan (OPSRP). The City pays the employees share of 6% of employee’s salary into the plan. The City participates in the PERS Sick Leave Provision and reports accrued/unused sick leave to PERS after the sick leave retirement benefit has been calculated (refer to Sick Leave).
Deferred Compensation: The City offers several options for participation in a 457 deferred comp plan. Participation is voluntary and contributions are made by the employee.
Vacation: Paid vacation is based on length of service (the accual rate per pay period is the annual rate divided by the total number of pay periods). Maximum accrual is five hundred (500) hours.
After one year 120 hours annually
After five years 200 hours annually
After fourteen years 240 hours annually
Vacation pay upon separation: An employee who terminates prior to completion of six (6) consecutive months of employment will not be entitled to payment for vacation leave. Those employees who have completed six (6) consecutive months of employment and separate from City employment, will be entitled to payment for accrued vacation leave. The last day an employee works will be their date of separation. An employee will not be allowed to extend their separation date by utilizing accrued leaves. An employee will not receive payment for more than the maximum accumulation allowed above.
Administrative Leave (for exempt employees): In recognition of additional hours worked and in lieu of overtime, exempt Director level employees are credited with fifty (55) hours of administrative leave annually. Other exempt employees are credited with forty (40) hours of administrative leave annually. Admin leave is use-it-or-lose-it and does not accrue or roll over year to year. Leave is pro-rated at hire (based on date of hire).
Flex Time: Exempt employees may flex work schedules as approved by the City Administrator to account for a minimum 80 hours per pay period. Accrued paid vacation (vacation, holiday, admin leave or sick leave) may be used in accordance with City policies to account for hours not worked each pay period.
Holidays: Employees are compensated for 12 holidays per year.
New Years Day – January 1
Dr. Martin Luther King’s Birthday – 3rd Monday in January
President’s Day – 3rd Monday in February
Memorial Day – Last Monday in May
Independence Day – July 4
Labor Day – 1st Monday in September
Veteran’s Day – November 11
Day after Thanksgiving – 4th Friday in November
Thanksgiving – 4th Thursday in November
Christmas Eve – December 24
Christmas Day – December 25
One Personal Holiday (8 hours)
Sick Leave: Employees earn ninety six (96) hours of sick leave annually (the accrual rate per pay period is the annual rate divided by the total number of pay periods). Upon retirement under the City’s retirement plan, an employee shall be compensated for fifty percent (50%) of their accumulated but unused sick leave. The number of hours of sick leave for which compensation is provided shall not exceed five hundred (500). Sick leave pay out at retirement will be contributed to VEBA.
Funeral Leave: In the event of a death in the employee’s immediate family, employee is entitled leave of absence with pay up to three (3) working days as may be necessary. The employee’s immediate family shall include the employee’s spouse, ex-spouse, child(ren), step-children, parent(s), brother(s), step-brothers, sister(s), step-sisters, grandparent(s), father-in-law, mother-in-law, brother-in-law, sister-in-law, aunts, uncles and grandchildren.
Family Medical Leave: The City will allow employees to take family and medical leave in accordance with State and Federal law. An employee shall utilize all accrued paid leave in excess of sixty (60) hours prior to taking unpaid leave.
Health & Welfare: Refer to Summary and Rate sheet for employee contribution amounts.
Disability Benefits:
- Workers Compensation – All employees are covered by Worker’s Compensation. This type of insurance covers employees in case of on-the-job injuries or job-related illnesses.
- Life Insurance – The City provides life insurance in the amount of one and one-half (1 ½) times an employee’s annual salary (maximum $150,000).
- AD&D – The City provides Accidental Death & Dismemberment insurance in the amount of one and one-half (1 ½) times an employee’s annual salary (maximum $150,000).
- LTD – The City provides a program of long term disability insurance.
- Supplemental Life Options and Short Term Disability – Available for purchase by employee. City does not contribute.
Flexible Spending Account (FSA): An FSA allows an employee to set aside a portion of earnings to pay for qualified medical or dependent care expenses. Money deducted from an employee’s pay into an FSA is not subject to payroll taxes. An employee can carryover up to $500 into the next year without losing the funds. Participation in flexible spending benefit is voluntary and the City does not contribute.
HRA VEBA: Non represented employees participate in an HRA VEBA program. Funding methods include sick leave payouts at retirements and $150 per month redirected employee salary. Additional information is available from Human Resources.
AFLAC: Optional benefits are available. The City does not contribute.
Cell Phone Reimbursement: Management employees may be eligible for a cell phone reimbursement upon prior approval from the City Administrator for the use of personal cell phones for City business.
01
Please select the response that most closely matches your highest level of education.
- High School Diploma or GED
- Associate’s Degree
- Bachelor’s Degree
- Master’s Degree
02
Please select the response that most closely matches the extent of your professional experience as it relates to the position.
- Less than two years.
- More than two years, but lest than four years.
- More than four years, but lest than six years.
- Seven or more years.
- I believe, I have a combination of education and experience to meet this requirement.
03
Please select the response that most closely matches the extent of your supervisory experience as it relates to this position.
- Less than one year.
- More than one year, but less than two years.
- Two or more years.
Required Question