Overview
Full-time position starting at $128,168.08 – $156,649.88/yr. (D.O.E) with COMPETITIVE BENEFITS INCLUDING:
- Generous PTO: Paid Sick Time, Paid Vacation (15 days for F/T Employees), 11.5 Agency Paid Holidays, plus 2 Personal Holidays
- Medical, Dental, Vision, Basic Life/AD&D and Long-Term Disability
- Health Savings Account and Flexible Spending Account
- 403(b) Retirement Plan and Employer Contribution Pension Plan
- Employee Assistance Program
POSITION DESCRIPTION:
This position reports to the CCSWW Chief Accounting Officer (CAO) and works closely with the Chief Financial Officer (CFO), and Northwest Region Agency Director. The Finance Director will oversee all budget, accounting, and financial reporting functions for the Northwest region accounting department located in Bellingham/Everett. This position will participate in all accounting functions of the region, including financial statement oversight and management, financial analysis, planning, and budgeting.
Responsibilities
Accounting Systems Oversight
1. Through Accounting staff, oversee financial reporting, accounts receivable, accounts payable, payroll, contract billings, behavioral health billings, and the annual regional agency audit. Ensures timely and accurate financial reporting.
2. Direct the preparation of the annual financial reports and audits for the Northwest Region’s Behavioral Health, Housing, and Community Supports business units. Determine the proper accounting presentation of all necessary schedules. Develop appropriate schedules for the timely completion of internal audits and tax returns. Audits include general financial audits as well as compliance with government regulatory and compliance audit standards, primarily the Federal OMB super circular 2CFR 200. State and local level standards must also be met.
3. Participates in the development of system wide internal control and accounting policies and procedures. Accountable for implementation of system wide policies and ensures compliance within the regional office.
4. Key member of the ERP implementation team. A fourteen month implementation process to convert to a new ERP system – Infor started January 2023.
5. Engage in ongoing improvements within the regional accounting office to increase efficiency and accuracy in all aspects of accounting processes.
6. Establishes and monitors monthly closing processes and deadlines. Ensures financial statements are adjusted to properly reflect actual profit / loss on a monthly basis within the established deadlines.
7. Manage restricted funds through the design and implementation of accounting procedures which are in compliance with Federal OMB super circular 2CFR 200 and all State, local and contract provisions, and all reporting provisions are met. Maintain a working knowledge and understanding of contract terms to facilitate / monitor revenue collection and recording.
8. Manage and track deferred revenue (TRNA) and maintain updated grid of release from restriction;
9. Oversee regional agency cash management functions. Participates in development of system wide cash management policies and procedures.
10. Oversees the effective review and approval of reconciliations and journal entries prepared by the Senior Accounting staff.
11. Annually file for Property tax exemption for eligible tax exempt properties.
Systems and agency Support
1. Oversee and lead annual budgeting and planning process for the Northwest region in conjunction with the Agency and Program Directors; monitor progress and keep senior leadership team abreast of the region’s financial status.
2. Effectively communicate and present the critical financial matters to the Agency Vice President.
3. Acts as lead support to program managers in budget development, contract monitoring, and reporting processes.
4. Provide necessary training and supports to program management staff on financial and accounting processes.
5. Through effective communication and collaboration, serves as a member of the regional office’s management team.
6. Oversees the monitoring and review of aging reports on a monthly basis to ensure adequate collection efforts are being maintained by the staff. Reviews and approves write-offs proposed by Program managers for compliance with system wide policies and procedures. Works with Program Managers to determine collectability of past due accounts.
Team Leadership
1. Provide the necessary training and development for staff.
2. Manage work load issues effectively to create a workplace that increases staff retention, and strengthens communication within and outside the department.
3. Directly supervises accounting staff. Performs staff evaluations, hiring, disciplinary actions, staff development and motivation.
SKILLS AND ABILITIES TO:
1. Technology savvy with experience overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
2. Understand, interpret, and implement generally accepted accounting principles, practices, and theories. Prepare and audit ready set of financial statements (all statements, footnotes, and supporting schedules.
3. Comprehensive knowledge of Federal compliance and audit requirements, including, Federal OMB super circular 2CFR 200, with a proven track record of grants management.
4. Develop and implement sound operational processing procedures and internal controls for all transaction cycles (cash receipts, cash disbursements, accounts receivable, account payable, payroll, fixed assets). Development and implement procedures related to accounting requirements in government funded contracts.
5. Demonstrated ability to inspire others; show a strong work ethic; set a positive example by providing assistance, recognition and encouragement; to identify and articulate clear, meaningful goals; to focus the efforts of others, and to quickly adapt well to changing conditions.
6. Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds
7. Evidence of a management style which successfully builds alliances within the corporation.
8. Must be proficient with spreadsheets and other applicable computerized accounting applications and software.
9. Strong organizational skills, self-motivated, and ability to prioritize multiple demands and deadlines.
10. Willingness to be flexible and adaptable to changing external and internal priorities.
11. Excellent written and oral communications and persuasive skills, including the ability to communicate concisely, to integrate business knowledge and to provide balanced and sound business advice regarding risks, and work with a variety of internal and external stakeholders.
Qualifications
MINIMUM QUALIFICATIONS
• Bachelor degree in accounting from accredited university, ideally with a CPA.
• 10 years of progressively responsible accounting experience.
• 6 years of broad financial, accounting, and operations management experience.
• 4 years of experience in a non-profit, government funded, social services environment.
• Direct experience managing an accounting department or multiple accounting transaction cycles.
• Personal qualities of integrity, credibility, and dedication to the mission of Catholic Community Services of Western Washington.
• Reliable transportation and WA State Driver’s License
• Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.
• Support and contribute to a creative, collaborative and respectful environment that promotes teamwork.
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.
• Criminal History Background Checks are required prior to employment.
SUBSTITUTIONS
• Certified Public Accountant certification will substitute for direct experience in a non-profit, government funded, social services environment.
PREFERRED QUALIFICATIONS
• Certified Public Accountant and/or Master’s in Accountancy
• Experience training non-financial staff in area of financial management including principles of budgeting, accounting, and fiscal controls.
• Medical billing/healthcare finance experience.