Finance Division Director

Salary : $100,609.60 – $125,756.80 Annually

Location : Chaska, MN

Job Type: Full-Time

Job Number: 23-00024

Department: Administration Services

Division: Finance

Opening Date: 08/10/2023

Closing Date: 8/24/2023 11:59 PM Central

FLSA Status: Exempt

Reports To: Administrative Services Director

Job Summary

Click here for a full position profile:

Applications will be reviewed after 8/24/23.

The Finance Division Director provides leadership and direction over all finance activities of the City which includes overall management of an Enterprise Resource Planning (ERP) financial system and supporting subsidiary information systems used to deliver both internal and external City services and financial reporting.

Responsibilities

1. Maintains the General Ledger accounting system and subsidiary financial systems, including city-wide chart of accounts; reviews coding, journal entries, reconciliation records and all postings within the system to ensure consistency with generally accepted accounting principles; prepares year end closes and new year openings of accounts.
2. Coordinates all audits of financial systems including annual, compliance and federal single audits; prepares or ensures preparation of all audit related documents, schedules, reports, adjustments, and correspondence.
3. Prepares Annual Comprehensive Financial Report (ACFR) for the City and all related supporting audit reporting.
   • Provides accounting and reporting for enterprise fund operations.
   • Provides accounting and reporting for tax increment and abatement funds
4. Compiles, prepares, and submits interim and year-end reports for Department Heads, Administrative Services Director, City Administrator and City Council, including financial forecasts, Capital Improvement Programs (CIP), budgets, projects, and investments.
5. Provides leadership of employees within the department, including direction to supervisory staff within the scope of City employment rules and standards. Reviews and/or ensures review of subsidiary work. Has overall responsibility for employment decisions including hiring, disciplinary action, performance review and termination.
6. Manages cash funds and associated cash flow reports; prepares long range cash and debt service forecasts, analysis, and debt service scheduling; ensures proper funding of investment and cash accounts.
7. Maintains bonded debt cashflows, debt service payments, arbitrage/rebate reporting. Assist in issuance of debt
8. Assists with budget administration for all City departments, providing reports for five and ten-year budget preparations and monitoring budget activity in accordance with approved budgets.
9. Develops and independently administers both finance department and City-wide finance policies.
10. Stays current with compliance and general accounting principles through resourcing publications and educational opportunities.
11. Performs all other related duties as requested or assigned.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Public Administration, or closely related field
• Three (3) years of experience with governmental or financial accounting principles
• Three (3) years of experience with statements issued by the Governmental Accounting Standards Board (GASB) or the Financial Accounting Standards Board (FASB)
• Three (3) years of supervisory and performance management experience
• Proficiency in Microsoft 365 applications

Desired

• Five (5) years of governmental accounting or governmental audit experience
• Five (5) years of progressively responsible experience in a municipal, county, or state financial managerial position as an assistant finance director or comparable level
• Certified Public Accountant (CPA) credential
• Certified Public Finance Officer (CPFO) credential
• Master’s degree in Accounting, Public Administration, or closely related field

Other Required Knowledge, Skills, and Abilities

• Experience with budgeting and administration
• Demonstrated oral and written communication skills
• Demonstrated organizational skills
• Valid MN Driver’s License
• Public sector experience is desired

Equipment, Mental & Physical Demands

EQUIPMENT USED

• Computer and office machines
• Telephone
• Vehicle

MENTAL & PHYSICAL DEMANDS/WORKING CONDITIONS

Mental Effort

• Communicate with staff and public
• Leadership
• Management of department operations
• Strategic planning and organization
• Mathematical ability (budgeting)
• Critical thinking and analysis problem solving

Physical Requirements

• Sit or stand at desk
• Occasionally lift twenty-five (25) pounds

Working Conditions

• Work is performed primarily in a standard office environment that includes exposure to computer screens and repetitive movement on keyboards

City of Chaska offers a compete benefits package to full-time employees including

• Medical (H.S.A and HRA options)
• Dental
• Vision
• Flexible Spending Accounts – Medical & Dependent Care
• Long-Term Disability
• Basic Life and AD&D Insurance
• Voluntary Employee, Spouse & Dependent Life Insurance
• Nice Healthcare- Convenient Primary Care
• Critical Illness
• Accident
• Whole Life
• Employee Assistance Program (EAP)

Other Benefits Offered:

• 11 Paid and 2 Floating Holidays Per Year
• Paid Personal Leave (PPL)
• Pension through PERA – Employer Match
• 457B Tax Deferred Retirement Plan
• Chaska Community Center: Discounted Membership Rates
• Chaska Town Course: Discounted green fees and Merchandise
• Wellness Program/Workout on Duty
• Cell Phone Allowance or city issued cell phone

01

How many years of experience do you have working with governmental or financial accounting principles?

• No experience working with governmental or financial accounting principles
• 0-1 years of experience working with governmental or financial accounting principles
• 2-3 years of experience working with governmental or financial accounting principles
• 3+ years of experience working with governmental or financial accounting principles

02

How many years of experience do you have working with statements issued by the Governmental Accounting Standards Board (GASB) or the Financial Accounting Standards Board (FASB)?

• No experience working with statements issued by the Governmental Accounting Standards Board (GASB) orthe Financial Accounting Standards Board (FASB).
• 0-1 years of experience with statements issued by the Governmental Accounting Standards Board (GASB) or the Financial Accounting Standards Board (FASB).
• 2-3 years of experience with statements issued by the Governmental Accounting Standards Board (GASB) or the Financial Accounting Standards Board (FASB).
• 3+ years of experience with statements issued by the Governmental Accounting Standards Board (GASB) or the Financial Accounting Standards Board (FASB).

03

How many years of experience do you have related to supervision and performance management?

• No experience with supervision and performance management.
• 0-1 years of experience with supervision and performance management.
• 2-3 years of experience with supervision and performance management.
• 3+ years of experience with supervision and performance management.

04

Select the CLOSEST option regarding your proficiency level using the Microsoft Office 365 products: Publisher, Word, Excel and Outlook.

• I have minimal to no experience with any of these products
• I can use any of these products currently, but only a couple feel comfortable to me.
• I can work my way pretty easily through any of these products
• Proficient/expert-level on all of these products

05

How many years of experience do you have working with governmental accounting or governmental auditing?

• No experience working with governmental accounting or governmental auditing.
• 0-1 years of experience working with governmental accounting or governmental auditing.
• 2-4 years of experience working with governmental accounting or governmental auditing.
• 5+ years of experience working with governmental accounting or governmental auditing.

06

Do you possess a Certified Public Accountant (CPA) Certificate?

• I do not possess a CPA certificate
• I possess an inactive CPA certificate
• I possess an active CPA certificate

07

If you possess a Certified Public Accountant (CPA) certificate (active or inactive), please enter the certificate number here. If you do not have a CPA certificate, please enter “N/A”:

08

Do you possess a Certified Public Finance Officer (CPFO) credential issued by the Governmental Finance Officers Association (GFOA)?

• I do not possess a CPFO credential, and I would not be willing to become certified.
• I do not possess a CPFO credential, but I would be willing to become certified.
• I do not possess a CPFO credential, but I am currently enrolled to complete certification
• Yes, I possess a CPFO credential

09

If you are in the process of completing your Certified Public Finance Officer (CPFO) credential issued by the Governmental Finance Officers Association (GFOA), please list your estimated completion date:

10

Select the highest level/degree you have in accounting, public administration, or closely related field. Select the most applicable option.

• Less than an AA degree from the degrees listed
• AA or less in a non-related degree
• AA degree from the degrees listed
• Bachelor’s in a non-related degree
• Bachelor’s from the degrees listed
• Master’s or higher from the degrees listed

11

Provide a written response that describes why you have chosen to apply for the Finance Division Director position at the City of Chaska

12

Provide a written response with examples of how you have developed or mentored staff to grow and expand their abilities and roles within an organization.

13

Provide a written response that describes your implementation, administration, and operational knowledge in using Enterprise Resource Planning (ERP) financial systems and applications. Please indicate if you have experience using Enterprise ERP (powered by MUNIS) from Tyler Technologies.

14

Provide a written response that describes an experience you have had in conceiving, creating, and communicating a financial plan for a significant new undertaking, either capital or operational.

15

Indicate if your governmental organization has received a Certificate of Achievement for Excellence in Financial Reporting for its Annual Comprehensive Financial Report (ACFR) as awarded by the Government Finance Association (GFOA). State the years that your organization received certificates and describe your roles in obtaining this annual certificate.

Required Question