The University of Alabama at Birmingham (UAB) seeks a Financial Assoc. Financial Associate needed to join a global health research team in the Division of Infectious Diseases. This position will be responsible for p-card maintenance; account reconciliation and encumbrances; payment requests; salary reclasses; creating outgoing invoices and paying incoming invoices and associated tracking; preparation and processing of fee-for service contracts and grant subcontracts; assisting with grant preparation activities including components of budgets, biosketches, other support updates, routing of extramural checklists, etc. Position includes independently organizing the logistical and customs requirements as well as the physical packing and shipping of research supplies to international locations. Position will also be responsible for the coordination of meeting and committee scheduling and resources related to these activities; ordering supplies including utilizing buy UAB; Other special projects as assigned.
Key Duties, Primary Responsibilities:
• Under general supervision and according to established policies and procedures, provides assistance, often of a complex technical and clerical nature, to the Financial/Business Officer for a department or unit
• Works closely with the Financial/Business Officer on such matters as monitoring sizeable budgets, providing projections and costing, preparing grants and contracts, maintenance of financial databases and the production of a wide array of financial reports
• Reconciles accounts
• Sets up financial tracking systems
• Interfaces with purchasing department and vendors in tracking orders and payment requisitions and researching problems
• Operates with a high degree of independence due to extensive knowledge of financial processes, policies, and regulations that dictate the financial operation of the department or unit
• May supervise staff
• May have some human resources related responsibilities
• May interface with external institutions to establish grants and contracts
Knowledge, Skills, Abilities and Worker Characteristics:
• Must be self-directed/self-motivated
• Must have good communication and interpersonal skills
• Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
• Must be able to accept responsibility for the direction, control and planning of an one’s own work and work independently
• Must exhibit flexibility and cope effectively in an ever-changing, fast-paced environment, perform effectively when confronted with critical, unusual situations, demonstrate the quality work ethic and maintain a customer focus
Hourly Pay Range – $16.50 – $26.80
Qualifications
• Bachelor’s degree in Accounting or a related field
• One (1) years of related experience required
• Or an equivalent combination of relevant education and/or experience