FINANCIAL EXAMINER/ANALYST SUPV – SES – 43000344

Requisition No: 806839

Agency: Financial Services

Working Title: FINANCIAL EXAMINER/ANALYST SUPV – SES – 43000344

Position Number: 43000344

Salary: $65,000.00 – $70,000.00

Posting Closing Date: 08/11/2023

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: TREASURY

BUREAU: FUNDS MANAGEMENT

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

Bachelor’s Degree or higher from an accredited college or university is required.

Preference will be given for a degree in Accounting, Finance or Economics from an accredited college or university.

Additional requirements:

• Licensed CPA with the State of Florida.
• Five (5) or more years of prior experience in accounting.

Preference will be given for the following:

• Two (2) years or more in a supervisory role.
• Two (2) years or more direct knowledge or experience with the State of Florida’s Accounting System and Trust Funds.

Interview will consist of: Oral interview questions and work samples. Work samples will be answered using Microsoft 2007 Word and Excel.

The salary range for this position is $65,000.00 – $70,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process,

This position requires a security background check, including fingerprint as a condition of employment.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of accounting principles, practices, and procedures. Knowledge of methods of data collection. Ability to prepare financial statements and reports. Ability to prepare and maintain a variety of accounting records. Ability to analyze and interpret accounting data. Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively, both verbally and in writing. Ability to independently analyze and use problem-solving techniques. Ability to establish and maintain effective working relationships in a team structure. Ability to work independently. Ability to supervise, manage, train, motivate and evaluate performance of assigned staff. Knowledge of and ability to implement automated accounting systems. Knowledge of and ability to use Word and Excel applications.

BRIEF DESCRIPTION OF DUTIES:

1. Administer and supervise all activities within the Investment Reconciliation section of Operations.

2. Oversee daily processing of the General Fund’s investment activity using on investment tickets and Trust Fund and SPIA balances.

1. Reconcile daily changes to investment holdings, Trust Fund investments/disinvestments, and SPIA investments/liquidations to the change in the General Fund’s invested balance.
2. Maintain a working knowledge of the various investments traded by the Treasury’s internal and external portfolio managers.
3. Collaborate with the Investments Reconciliation Team in maintaining all current investment activity for sales, purchases, maturities, and other transactions of investment securities in the Treasury’s investment accounting system.
4. Reconcile the daily cash income from investment securities held in the Treasury’s investment accounting system.

3. As the Investments Reconciliation Supervisor, facilitate the review of prepared monthly investment reports:

1. Fair value report.
2. Reconciliation of Treasury life-to-date accruals report to the Custodial bank accruals.
3. Market value report.
4. Create new and/or improve existing accounting reports for Investment accounting processes.
5. Prepare fiscal year end reports to be used for the ACFR, Treasurer’s Annual Report and Auditor General as needed.

4. Oversee the Investments Reconciliation Team in the interest allocation process for the Treasury Investment Pool:

1. Reconcile the monthly holdings, maturities/sales, and earnings to the Custodial bank records for the internally and externally managed portfolios.
2. Reconcile accrued and cash interest earnings to the Custodial bank and Treasury’s investment accounting system.
3. Prepare Earned Income Summary report for interest allocation.
4. Allocate interest and fees in Florida PALM to all Treasury Investment Pool participants.
5. Compute the monthly interest split between General Revenue and Agency trust funds. Prepare the Treasury Receipt to record the cash interest posted to General Revenue.
6. Prepare quarterly General Revenue adjustment and distribute to appropriate parties.
7. Prepare month-end reports summarizing accounting information, interest earnings and administrative fee assessment of trust fund and Special Purpose Investment Accounts (SPIA). Distribute these reports to the Revenue Estimating Committee, Joint Legislative Management Committee, Governor’s Office, Accounting & Auditing, and Treasury Personnel.
   1. Interest Split
   2. Portfolio Statistics
   3. Items of Interest
8. Process audit requests received from trust fund and SPIA participants.

5. Direct the Investments Reconciliation Team in processing any investment/disinvestment related corrections.

6. Shared responsibility for the accounting needs of the Bureau. This responsibility includes:

1. Prepare financial reports for the Florida Annual Comprehensive Financial Report (ACFR) prepared by the Division of Accounting and Auditing. This includes preparation of both cost basis and fair value basis asset valuations.
   1. Ensures the ACFR processes are documented in procedure manuals and updated annually.

b. Provide investment and accounting reports to the Auditor General’s Office regarding the annual financial statement audit.

c. Administer the accounting policy for the Bureau of Funds Management.

1. Review Governmental Accounting Standard Board pronouncements and related governmental accounting guidance.

2. Review and analyze accounting procedures and make changes as necessary to comply with general accepted accounting principles.

1. Represent the Treasury in government-wide accounting projects related to the central accounting function.

7. Administer the operations function of the Treasury by:

1. Hiring, training, developing and supervising employees. Seek ways to improve productivity and efficiency.
2. Developing and supervising quality control procedures. Ensure procedures for all sections supervised are up to date.
3. Review financial reports prepared within the Bureau for accuracy.
4. Review monthly financial report to the Governor prior to being submitted.
5. Review the Annual Report of the Treasury prior to being submitted for distribution on the Chief Financial Officer’s website as required by Florida Statute.
6. Review monthly interest apportionment and accrual reports.
7. Review new SPIA participant forms for compliance.
8. Review the Quarterly Access Control records.
9. Review monthly market value and security classification reports.

8. Review and be accountable for ratings agencies and others within and outside of the Treasury. Utilize online reporting systems of the Internal and External investment custodian to prepare combined reports of Treasury Investments.

9. Prepare reports relating to Treasury Operations as needed for the Division and Chief Financial Officer.

10. Establish and maintain a process for the establishment of Treasury Special Purpose Investment Accounts (SPIA) to ensure compliance with regulatory requirements.

11. Ensure section procedure manuals are developed and updated annually.

12. Perform other tasks as directed within the Operations Section.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.