Requisition No: 814819
Agency: Department of Transportation
Working Title: FINANCIAL SERVICES ANALYST – 55008528
Position Number: 55008528
Salary: $43,522.34 – $56,323.03
Posting Closing Date: 10/18/2023
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
122 / Financial Services Office
INTERNAL AGENCY
Only current Department of Transportation employees will be considered for this position
CAREER SERVICE
CONTACT PERSON: Cheryl Sanchious
CONTACT EMAIL ADDRESS: Cheryl.Sanchious@dot.state.fl.us
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- Generous vacation and sick leave
- 10 paid holidays a year
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Flexible work schedules and telework (for designated positions)
- Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Analyzes and monitors vouchers throughout payment process; follows up with correction and timely re-submittal of rejected vouchers from Department of Financial Services (DFS). Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments. Prepares detailed analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office.
Reconciles discrepancies between payments recorded in the Department’s records and the Department of Financial Service’s records and process required adjustments. Analyzes carry forward encumbrances quarterly. Assist with the planning and processing of fiscal year end transactions, and other year-end activities, including the analysis of errors noted and correctives actions. Processes canceled checks, budget restorations, and requests for duplicate payments.
Audit and processes complex contract payments. This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.
Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes. Review and interpret procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller’s office. Develops internal controls to ensure compliance with audit and inspection reports.
Reviews reports on contract payment processes. This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures, and policies.
Resolves contract/invoice issues and/or discrepancies with project managers. Provide assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.
Creates designs, coordinates, and provides training for District employees. This includes invoice processing, purchasing card processing, travel policies and procedures, cash receipts, timesheet completion and approval as well as any other training in the disbursements/accounting/financial field determined necessary by management or requested by the employees.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of an accounts payable system and payment processing. Knowledge of contract terminology and statutory regulations. Skilled in performing work that requires a high level of attention to detail. Skilled in organizing records, handling multiple tasks, and handling interruptions. Skilled in designing and conducting training courses. Skilled in auditing. Ability to analyze and interpret accounting data, applicable rules, regulations, policies, and procedures. Ability to deal with internal and external customers in a prompt, professional and courteous manner. Ability to review documents for accuracy and completeness. Ability to work timely and accurately under pressure and handle difficult situations. Ability to plan, organize and coordinate work assignments. Ability to utilize problem solving techniques. Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports. Ability to analyze, evaluate and test accounts payable system including making process and system improvement recommendations. Ability to provide on-the-job training on accounts payable auditing, processing, and systems.
OTHER JOB RELATED REQUIREMENTS: Responding and adhering to the provisions and requirements of Section 215.422, Florida Statutes (FS), related State Comptrollers’s rules, and Department of Transportation’s (DOT) invoice processing and warrant distribution procedures.
Employee will be required to be responsive to emergency situations within a very short timeframe and serve on the Transportation Emergency Management Team.
MINIMUM QUALIFICATIONS: A bachelor’s degree from an accredited college or university and one year of accounting experience. The required bachelor’s degree may be substituted on a year-for-year basis with professional business work experience, in addition to one year of accounting experience.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.