About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
To perform a variety of para-professional financial duties including developing and maintaining records, documents, reports and financial data; reviewing financial documents and records; performing some entry level accounting, bookkeeping or audit functions; perform related work.
Department Overview:
The Boise State University’s Department of Public Safety is responsible for more than “people safety”. In addition to Campus Security, our team includes the University’s Emergency Management Department, Transportation (Shuttle buses and Cycle Learning Center), Campus Parking, and Integrated Security Technology. Our Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life. We offer flexible scheduling, competitive pay rates, meaningful and impactful work, and healthy teams. Public Safety will encourage you to take time doing what is most important to you, whether that is spending time with family, traveling, or increasing your education. We want the best employees. If you are a high performer who’s gotten lost at other organizations who just don’t seem to get it, come meet us. We are different and always seeking ways to improve. Apply and let us prove it!
Level Scope:
Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.
Essential Functions:
Public Safety Standard Employee Responsibilities:
• Ensures customer service for the entire Department and campus community.
• Engages in Departmental problem-solving for organizational issues; makes recommendations for Department efficiencies and advancement.
• Plans and coordinates a variety of special administrative projects and assignments.
• Renews job knowledge by reading professional journals, participating in education opportunities, and belonging to professional organizations.
• Represents the Department and the Division in select working groups, committees, and partnerships, both internal and external to the University.
• Campus Security Authority: This position is identified as a “Campus Security Authority (CSA)” per the federal law known as the Clery Act. Per this law, the employee is required to report any crimes that he/she becomes aware of to the Clery Compliance Officer. Additionally, CSAs are required to complete annual training prescribed by the Clery Compliance Officer.
Financial/Accounting:
• Prepare and submit billing for various departments.
• Verify Department funding for Internal payments.
• Complete audits of transactions and invoices in applicable systems.
• Monitor OFC account analysis to review, record, and reconcile payments received.
• Lead and act as the finance team liaise with departments and Transit Center staff to resolve billing error/discrepancies.
• Create and implement new process improvements based on team feedback and knowledge to make billing processes more efficient and in line with university policy.
• Responsible for submitting changes to payroll deductions for parking permits to the payroll department and reconciling the bi-weekly payments with the parking system.
• Reviews student account charging payment type in parking system and submits changes to student financial services to update student accounts.
• Reconcile, deposit and create departmental deposits for daily transactions and for cash and coin received.
• Review and help to resolve Digital Iris or IPS Meter issues.
Student Employee Supervision:
• Oversees daily assignments for Department of Public Safety student accounting assistants.
• Serves as a resource for student employees.
• Assists the Director of Public Safety Finance and Administration with annual student evaluations by providing feedback on performance.
Perform other duties as assigned.
Knowledge, Skills, Abilities:
• High attention to detail.
• Intermediate knowledge of Excel, including using pivot tables.
• Knowledge of point of sales systems and reconciling the transactions.
• Knowledge of journal entries, accounts receivable, and collection processes.
• Ability to multitask and prioritize tasks to meet multiple deadlines.
• Excellent communication skills with the ability to communicate financial information to non-financial customers.
• Demonstrate critical thinking skills.
• Commitment to providing excellent customer service to internal and external customers.
• Ability to work independently with minimal supervision.
Minimum Qualifications:
Some knowledge of: accounting principles and practices.
Good knowledge of: financial record-keeping methods.
Experience: bookkeeping; using advanced Excel functions; researching and compiling financial information and preparing summaries and reports; using personal computers to enter, retrieve, and edit financial data.
Preferred Qualifications:
• Associate degree or equivalent professional experience.
• 2 years similar experience working in the Accounting industry.
• 2 years’ experience using advanced Excel functions and researching financial information to reconcile and provide financial reports.
Salary and Benefits:
Salary of $20/hour, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
To be considered for the position, please submit the following material:
• Resume with employment history (including dates of employment)
• Cover Letter indicating your interest and qualifications for the position
• 3 Professional References
Advertised: September 27, 2023 Mountain Daylight Time
Applications close: October 12, 2023 11:55 PM Mountain Daylight Time