Fiscal Administrator

Salary : $93,059.20 – $128,897.60 Annually

Location : Orange County, CA

Job Type: Full-Time

Job Number: 8219MA-0623-063 (O)

Department: Social Services Agency

Division/Service Area: Admin Services

Opening Date: 07/06/2023

Closing Date: Continuous

CAREER DESCRIPTION

FISCAL ADMINISTRATOR

(Incumbents may supervise multiple staff)

This recruitment is open to the public. It will be open for a minimum of five (5) business days and will remain open until the needs of the County are met. Please attach transcripts when submitting application. The current vacancies are with the Social Services Agency.

Applicants are encouraged to apply immediately.

This recruitment will establish an Open eligible list and will be used to fill current and future Fiscal Administrator vacancies with this specialty. The eligible list established from this recruitment may also be used to fill positions in similar and/or lower classifications within the County of Orange.

SOCIAL SERVICES AGENCY
Administering a number of human services programs, the County of Orange Social Services Agency (SSA) is composed of four business divisions and over 4,400 dedicated employees, providing human services to an average of one-fourth of all Orange County residents. SSA operates under the policy direction of the Orange County Board of Supervisors and the California Health and Human Services Agency. SSA is responsible for planning, implementing, and operating many of the social services programs provided by the County of Orange.

Funding for programs comes primarily from Federal, State and County sources. SSA’s budget is approximately $1 billion, with fiduciary responsibility for an additional $4 billion in services provided as a result of programs it administers.

SSA is composed of the following four divisions: Assistance Programs; Children and Family Services; Family Self-Sufficiency & Adult Services; and Administrative Services. Our mission is to deliver quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families, and protect vulnerable adults and children.

Click to learn more about the Social Services Agency.

Click to learn more about the County of Orange

THE OPPORTUNITY
The Fiscal Administrator for the Social Services Agency performs key duties to support the department, including but not limited to developing and monitoring budgets and strategic financial plans, a full range of analytical duties including problem identification, information gathering, analysis, development of alternative resolutions, final recommendations preparing reports and presentations, and participating in and leading various committees. In addition, the Fiscal Administrator will supervise and evaluate staff performance, training and coaching staff, coordinating deadlines, prioritizing work demands, and assigning/mentoring workload. This position will supervise at least one staff.

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess a bachelor’s degree in a relevant field and be a seasoned Budget and Finance professional with at least four (4) years of fiscal experience, including working experience in finance, financial reporting, and/or cost analysis. Candidates with a minimum of two (2) years of supervisory experience is highly desirable. The candidate will also be experienced and knowledgeable in the following core competencies:

TECHNICAL EXPERIENCE | TECHNICAL KNOWLEDGE

• Preparing and maintaining the annual budget and Strategic Financial Plan
• Understanding of County and State budget processes and its relation to financial and budgetary impacts
• Developing and monitoring costs and expenses to assist in budget preparation and compliance with annual budget
• Understanding of financial forecasting and projection techniques based on financial planning perspectives
• Applying long range financial planning techniques as well as preparing and manipulating complex data spreadsheets
• Conducting research, compiling data, and preparing complex financial analysis

LEADERSHIP | SUPERVISION

• Leads a high performing and forward focused team of supervisors and other professionals by inspiring, motivating and empowering them to achieve Agency goals, outcome indicators, and performance measures.
• Coaches and inspires peers and subordinates to be results oriented and manage day-to-day issues in support of maintaining a productive, creative, flexible, and innovative work environment.
• Confidently takes responsibility for making decisions in a fair and consistent manner that fosters a supportive working environment for maintaining the integrity of Agency operations and delivering responsive and quality services

STRATEGIC PLANNING | ANALYTICAL SKILLS

• Planning and leading the execution of operational procedures to ensure that projects and deadlines are met within a timely manner
• Effectively analyzing problems and situations before taking corrective actions
• Working independently to manage time wisely and to effectively prioritize multiple, competing tasks
• Achieving expected quality and quantity of results, and appropriate focus on outcomes
• Developing creative and innovative alternate solutions for management’s consideration
• Self-starter and able to work independently

RELATIONSHIP BUILDING SKILLS | TEAMWORK

• Utilizing tact, diplomacy, and confidentiality in dealing with difficult and sensitive situations
• Working effectively as part of a team to tackle and resolve issues; providing creative solutions to problems that achieve program and project objectives
• Building effective working relationships with internal and external stakeholders, County elected officials, and staff to ensure departmental goals are accomplished
• Adhering to high ethical standards in all interactions with relevant parties

ORAL | WRITTEN COMMUNICATION SKILLS

• Communicating effectively in person and in writing with County elected officials; management; department heads; staff members; and with private, public, and community stakeholders
• Providing presentations to audiences, such as to elected officials, department heads, stakeholders, the general public, and other internal/external parties
• Utilizing effective communication skills to define and communicate strategic Department goals to staff and stakeholders clearly, succinctly, and persuasively
• Appropriately keeping management apprised on progress of special projects and assigned work

MINIMUM QUALIFICATIONS
Click hereto learn more about the minimum qualifications for the Fiscal Administrator classification as well as the physical & mental requirements and environmental conditions.

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Veterans Employment PreferenceThe County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click to review the policy.

Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Application Appraisal Panel | Application Rating (Weighted 100%)
An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen and evaluate all application materials for job knowledge, competencies, and related experience described above. Therefore, you are strongly encouraged to be detailed and thorough in demonstrating your qualifications. Only the most successful candidates will be placed on the eligible list.

Based on the Department’s needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible ListOnce the assessment has been completed, Human Resource Services (HRS) will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

ADDITIONAL INFORMATION
Please see below for important information regarding COVID 19 related requirements. The COVID-19 pandemic continues to evolve and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with any State or County Public Health Orders which may apply as follows:

• Workers who provide services in certain Medical or High-Risk Settings, may be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
• Workers who provide services in certain Health Care Facilities or correctional facility or detention center where health care is provided, may be required to provide proof of vaccination. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted worker will be required to mask and undergo weekly COVID-19 testing.)

The position for which you are applying may be required to adhere to any applicable State or County Order. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with “governmentjobs.com” and “ocgov.com.” If your email address should change, please update your profile at.

FREQUENTLY ASKED QUESTIONS: Click for additional Frequently Asked Questions

For specific information pertaining to this recruitment, contact Cindy Silva at or (714) 245-6216.
EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Administrative Management *
In addition to the County’s standard suite of benefits — such as a variety of health plan options, sick and vacation time and paid holidays — we also offer an excellent array of benefits such as:

• Retirement: Benefits are provided through the Orange County Employees’ Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
  
• Paid Leave: Twelve holidays per year plus sick and vacation time
• Health & Dependent Care Reimbursement Accounts
• Dental Insurance: County pays 100% of employee and dependent premiums
• Paid Life Insurance: $100,000 life insurance policy
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
• Paid Short & Long Term Disability insurance programs
• 457 Defined Contribution Program

*Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click for information about benefits offered to County of Orange employees.

01

Do you possess at least four (4) years of experience working with budgeting, financial analysis, or experience related to developing and maintaining divisional or organizational budgets?

• Yes
• No

02

2.If you answered yes to Question #1, please describe your working experience, and provide examples of your budgeting experience and/or the financial analysis tasks or projects you have handled which includes your level of responsibility. Include your job title, length of time in the position, and employer name. If you do not possess this experience, please write “N/A”.

03

Do you have experience with Excel or Access?

• Yes
• No

04

If you answered yes to Question #3, please describe your Excel and/or Access skills as either beginner, intermediate or advanced. In your answer, you must state and describe the following:• Years of experience• Formulas used• Complexity of the spreadsheets you work with • Description of reports you have created or maintained• What is the level of responsibility and the input you provided for the spreadsheetsIf you do not possess this experience, please write “N/A”.

05

Do you possess at least two (2) years of supervisory experience?

• Yes
• No

06

How many years of supervisory experience do you have? Please describe in detail an experience when you have mentored or trained staff you have supervised and the outcome.

Required Question