FISCAL GRANT ANALYST

Salary : $43,260.00 – $69,216.00 Annually

Location : Miramar, FL

Job Type: Administrative

Job Number: 1706

Department: SOCIAL SERVICES

Division: SENIOR SERVICES

Opening Date: 06/08/2023

Closing Date: 6/22/2023 11:59 PM Eastern

***Internal Applicants: This unrepresented, exempt position is a salary grade SL2 ***

This professional, junior-level Fiscal Grant Analyst position supports a variety of accounting, administrative, and analytical work in the preparation and ongoing maintenance of required records and reports related to grant funding for Social Services programs and services. Position directly supports the Senior Fiscal Grant Analyst, and assists Department staff with various administrative duties as assigned.

Examples of Duties
JOB SUMMARY
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Essential duties and responsibilities may include, but are not limited to, the following:
Position Duties and Responsibilities
ESSENTIAL JOB FUNCTIONS
• Produces required monthly department reports and substantiating documentation for all units of services provided by grant requirement and maintains such documentation in accordance with required policies and procedures.
• Assists with the compilation and submission of the annual Unit Cost Methodology (UCM).
• Operates computer-based client record keeping system (CIRTS and SerV Tracker) to maintain client records, as required by department and other governmental or funding agencies. Assures accurate recording of client information.
Assists with all necessary reporting for Emergency Home Energy Assistance program. Supports program by evaluating client needs, providing case coordination with the utility company, and the processing of requests for payment.
• Assists in the supervision for MASH program and performs all required reporting for this program. Supervises the evaluation of clients’ needs; approvals; and coordination of cases with the utility company; and processes requests for payment.
• Performs bookkeeping duties, including but not limited to, recording deposits and withdrawals, maintaining accounts, receipting activity fees, and making deposits.
Provides required monthly reporting and documentation for outside agencies.
• Receives and responds appropriately to client inquiries, requests for assistance, and complaints; elevates issues appropriately.
• Maintains department’s statistical spreadsheets; analyzes data and assembles maintenance reports and correspondence.
• Operates a vehicle and a variety of office equipment, such as a computer, printer, audio-visual equipment, calculator, copier, telephone, etc.
• Performs general clerical work as required and assists with special projects as assigned.
• Interacts and communicates with various groups and individuals, such as the immediate supervisor, other City department heads and personnel, volunteers, other agencies/businesses, community organizations, and the public.
• Performs related duties and responsibilities as required and completes mandatory security trainings from funder.
Position Requirements/Qualifications
MINIMUM REQUIREMENTS TO PERFORM WORK
Bachelor’s degree from an accredited college or university in Accounting or Finance.
• Minimum of two (2) years of experience in accounting, financial analysis, or grant funding.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Possess and maintain an active Florida driver’s license.
• Completion of First Aid and CPR training.
Employee may be subject to annual Level II background screening and health physical.

KNOWLEDGE, SKILLS & ABILITIES
• Ability to communicate effectively in oral and written form.
• Ability to adapt to an evolving and continually improving environment.
• Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization’s mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; and notifying the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time.
• Ability to demonstrate a polite, helpful and courteous manner when engaged in any activity with the general public.
• within the specified parameters.
• Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.

It is the responsibility of the candidate to maintain their licenses and/or certifications as a job requirement.

Emergency Management Responsibilities
Note: During emergency conditions, all City of Miramar employees are automatically considered emergency service workers. City of Miramar employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

GENERAL BENEFITS:

The City of Miramar provides benefits for its permanent full-time and part-time employees. Benefits will differ dependent upon the job classification and representation, which include union and unrepresented. Information about the exact benefits applicable to a particular job classification may be obtained from the City of Miramar Human Resources Department.

Vacation
Permanent full-time employees earn up to ten days of vacation during their first year of employment. Accrual begins from the first month of employment, but cannot be used until after the third month of employment.

Permanent part-time employees have the opportunity to earn vacation after the completion of one year of continuous service.

Sick Leave
Permanent full-time employees accrue sick leave at the rate of one day per month. Accrual begins from the first month of employment, but cannot be used until after the third month of employment.

Permanent part-time employees have the opportunity to earn sick leave after the completion of one year of continuous service.

Health Plan
The City currently provides medical coverage through Aetna. The City pays the health insurance premium for the employee and 50% of the premium for dependents.

Permanent full-time employees have the option of electing coverage from three plans: Health Network Only Plan (HMO), High Deductible Health Plan (HDHP) with HSA and Open Access Managed Choice Plan (POS).

Permanent part-time employees have the option of electing coverage from two plans: Health Network Only Plan (HMO) and the High Deductible Health Plan (HDHP)
The City also offers Dental coverage through Delta Dental.

Pension (Defined Benefit Plan)

Permanent full-time employees are automatically enrolled in one of the City sponsored pension plans, which are funded by mandatory City and employee contributions. The Plan provides a guaranteed income, based on years of service, to its members upon retirement.

457(b) Plan (Deferred Compensation Plan)

Employees can elect to participate in this Plan, which enables the employee the option of deferring compensation on a pretax basis, not to exceed the applicable limits established by the IRC.

Employee Assistance Program
The City of Miramar provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as:

Legal Advice/Difficult Decisions
Marriage or Family Relationships
Financial or Credit Worries/Elder Care
Alcohol and Drug Abuse

Child Care Provider Discounts
As a City of Miramar employee, you may be eligible to receive a discount on tuition and/or registration fees from one of the City’s childcare centers.

Flexible Spending Account
The City offers regular employees two separate Flexible Spending Accounts (FSA’s that provide employees the ability to make pree-tax payroll deposits to be used for the following expenses:

Medical – Qualified out-of-pocket medical, dental and vision expenses
Dependent Care Reimbursement – Qualified childcare or dependent care expenses

Additional Benefits:

Tuition reimbursement
Direct Deposit
Long Term Disability Coverage
Life Insurance
AFLAC

CITY HOLIDAYS

New Year’s Eve (½ Day)
New Year’s Day
President’s Day
Martin Luther King’s Birthday
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve (½ Day)
Christmas Day
Floating Holidays (by position)

Are you presently a City of Miramar employee?

Are you a City of Miramar resident?

Do you possess a valid State of Florida driver’s license?

Do you possess a Bachelor’s degree from an accredited four-year college or university in Finance, Accounting, Business Administration, or related field? Supporting documents must be attached.

Please indicate your proficiency working with the Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint).

BEGINNER
INTERMEDIATE
ADVANCED

Do you have experience in Data Entry?

No Experience
Less Than 3 years
4-6
7-10
10+

Please consent to the following statement: I understand and agree that I am required to maintain all minimum certifications listed in the job description as a condition of employment.

Are you bilingual?

If you answered yes to the previous question, please indicate what additional language(s) you speak. Please type N/A if this does not apply.

Communication skills are essential to this position. Do you possess an effective command of the English Language both written and verbal?

Are you able to lift, carry, push and/or pull objects weighing up to 25 pounds?

Do you possess a CPR Certification? (Supporting documents must be attached)

Do you possess First Aid certification? Supporting documents must be attached to your application.

City of Miramar employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. Are you able to be on call for any emergency situation and to perform emergency service duties assigned?

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