Salary : $49,836.00 – $58,440.00 Annually
Location : Aberdeen, WA
Job Type: Full-Time
Job Number: PH-23-713
Department: Public Health & Social Services
Opening Date: 07/14/2023
Closing Date: 7/28/2023 5:00 PM Pacific
Range: 13
Covered Under:: Courthouse
Summary
Performs a variety of basic administrative and accounting procedures such as cashiering, inventory, purchasing, and data entry and under general supervision.
Essential Duties
- Performs support tasks for financial functions such as banking, cashiering, filing, and preparing and sending County transmittals.
- Creates invoices and resolves invoice disputes.
- Enters data in the accounting sytem and other applications.
- Retrieves and organizes documents for audits, program monitoring visits, and reports at the direction of Fiscal Tech II or III.
- Provides backup for the processing and issuance of birth and death certificates.
- Orders supplies and equipment and completes training registrations and travel reservations using established policies, procedures, and approval processes.
- Assist in soliciting price quotes to support approval process for purchases or vendor agreements.
- Organizes, maintains, archives, and destroys accounting and administrative records according to established retention schedules.
- Provides logistical support such as coordinating motor pool functions, restocking supply rooms, communicating about and preparing materials for meetings, and conducting annual inventory.
- Opens and distributes mail and receives packages using appropriate internal controls.
- Monitors tickets and facilitates communication between Department staff and IT and facilities support to ensure smooth communication and timely resolution of problems and requests.
- Prepares and publishes agendas, packets, and minutes for public meetings.
- Prepares contracts and other documents for approval by the Board of County Commissioners.
- Will be expected to perform public health emergency response duties as assigned and consisted with the training provided.
- Will be expected to perform other duties as assigned consistent with job classification.
Qualifications
- A high school diploma or GED
- Two (2) years’ experience performing accounting tasks, with some accounting experience under supervision including accounts payable, accounts receivable, invoicing, purchasing, and the use of an electronic general ledger preferred.
- Current WA State Driver’s License
Knowledge of
- Principles of double-entry and data processing
- Internal controls
- The Washington State Budgeting, Accounting, and Reporting System (BARS)
- The AFSCME collective bargaining agreement as it relates to seniority, leave accrual, and other benefits.
Skilled in
- Entering data with speed and accuracy
- Learning and using data software systems
- Organizing materials
- The use of Microsoft Outlook for electronic communications and scheduling
- The use of Microsoft Word to create professional documents
- The use of Microsoft Excel to create spreadsheets and charts using formulas, references, and linking
- The use of office equipment including 10-key calculator, copier, fax, machine, and multi-line telephone
- Taking notes and creating meeting summaries and minutes
Ability to
- Manage and organize materials.
- Manage communication with multiple parties regarding contracts processing or other multi-step processes.
- Manage multiple priorities and prioritize tasks in order to provide timely responses to requests and deadlines.
- Read, interpret, understand, and apply accounting standards and procedures, applicable Federal rules and regulations, and County policies and procedures.
- Maintain confidentiality when dealing with client, contractor, and personnel matters.
- Use computer applications relevant to the functions of the position proficiently.
- Receive, process, and provide complex visual, verbal, and written information.
- Communicate effectively with others, and in a manner that demonstrates respect and professionalism.
Supplemental Information
This position may require:
Balancing
Pulling
Finger dexterity
Climbing
Pushing
Repetitive motion
Stooping
Standing
Hearing
Kneeling
Sitting
Seeing
Crouching
Reaching
Feeling
Talking
Grasping
Grays Harbor County offers the following benefits:
- MEDICAL
- DENTAL
- LIFE
- VISION
- DEPENDENT COVERAGE – Medical, dental and vision
- EMPLOYEE ASSISTANCE PROGRAM
- FLEXIBLE SPENDING ACCOUNT
- DEFERRED COMPENSATION – includes employer match up to $50 per month
- DRS RETIREMENT
- VACATION – 8 hours to 24 hours monthly depending on longevity
- SICK LEAVE – 8 hours per month for full time employees
- BEREAVEMENT LEAVE
- 2 FLOATING HOLIDAYS
- 12 PAID HOLIDAYS
- LONGEVITY PAY
Grays Harbor County pays entire medical, dental and vision for full time employees and provides up to $800 monthly towards dependent coverage for Courthouse Contract employees and $600 per month for Pubic Works Contract employees. Benefits are pro-rated for part-time employees.
**To view full benefits offered please visit the website and review the collective bargaining agreements and benefits page.
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