Fiscal Technician 2

Salary: $16.90 – $22.32 Hourly

Location : Yakima County – Union Gap, WA

Job Type: Part Time – Permanent

Remote Employment: Flexible/Hybrid

Job Number: 23DOT-SCR-50901

Department: Dept. of Transportation

Division: South Central Region

Opening Date: 07/06/2023

Closing Date: 7/27/2023 11:59 PM Pacific

Description

About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world’s longest floating bridge, and recently completed the world’s widest tunneling project.

The Opportunity
WSDOT is looking for an energetic and motivated individual to fill our Fiscal Technician 2 position in our South-Central Region. This position is a hybrid position which allows teleworking and is half time with 20 hours per week. This position provides clerical/secretarial support services for the maintenance office operations by maintaining day to day functions involving payroll, accounts payable, employee and customer assistance. Organize and verify area purchases and invoices for payment vouchering and PCMS payment processes, including verifying accurate coding and signatures, contacting vendors to resolve errors and invoicing issues. Review employee time/leave reporting in DOTtime payroll system, assisting employees with resolving errors and issues in DOTtime. Printing and reviewing payroll reports for accuracy and resolving any errors to meet with payroll deadlines. Maintains an extensive filing system, review and enter inventory records, order office supplies, and assist the supervisor with additional workflow when needed.

If you have experience in customer service, knowledge of purchasing and payment reconciliation, and possess strong attention to detail apply now!

What to Expect
Among the varied range of responsibilities held within this role, you will:

• Review, audit, and verify area invoices for accuracy and compliance with department policies and procedures.
• Review and inventory records.
• Verify coding, items purchased, sales tax, and receiving signatures.
• Prepare invoices for processing via TRAINS Payment Vouchering System and Purchasing Card Management System (PCMS), credit card payment processing.
• Review employee’s timecard entries, and assist employees and supervisors with clearing exception errors, coding errors, and leave requests.
• Work with supervisors and line-item approvers.
• Run payroll reports and review for accuracy, resolve errors before cutoff deadlines.
• Provide excellent customer service to internal and external customers.

Qualifications
To be considered for this opportunity, the following are required:

• High school graduation or GED equivalency.
• One (1) year of general clerical/fiscal experience.
• Valid Driver’s License.
• Knowledge, skills, and ability to perform clerical, secretarial, fiscal, and accounting functions.
• Knowledge, skills, and ability to effectively communicate verbally and in writing with supervisors, other employees, the public and other agencies.
• Knowledge and ability to operate equipment such as computers, copy machines, telephones, and general office equipment.
• Attention to detail and ability to work in an environment with tight deadlines.
• Ability to maintain confidentiality.

It is preferred that qualified candidates also have:

• Knowledge, skills, and ability to perform investigative research and prepare detailed reports.
• Knowledge, skills, and ability to make informed decisions and resolve complex problems.
• Knowledge of WSDOT’s Payment Vouchering/PCMS Payment processing system and procedures
• Knowledge of WSDOT’s Payroll Management System with ability to make accurate and timely corrections, according to department rules and policies.
• Knowledge of WSDOT’s HATS program/procedures for tracking, processing, and completing Reimbursable Work Orders.

Important Notes

• This recruitment may also be used to fill additional positions throughout the Region per business needs.
• Work schedule: Monday through Friday between 6:00AM-4:30PM.
• This position offers flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code.
• In additional to the salary range listed, a general wage increase of 4% will be applied for all state employees on July 1, 2023.
• WSDOT does not use the E-Verify system. For more information, please visit

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Paid Leave – In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to for more information.

Check out this video to learn more:

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

To be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the “APPLY” button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, S. Fields at Please be sure to reference 23DOT-SCR-50901 in the subject line.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01

Do you possess a High School Diploma or GED equivalent?

• Yes
• No

02

Do you have one (1) year of general clerical/fiscal experience?

• Yes
• No

03

Briefly explain your clerical/fiscal office support experience, and include any accounting, billing, or invoicing experience you may have. If no experience type N/A.

04

Please briefly explain your experience working in a customer service environment with proven skills in customer resolution and satisfaction. If no experience type N/A.

05

Do you have experience with any of the following WSDOT programs? Please select all that apply:

• WSDOT’s Payment Voucher System
• WSDOT’s Purchasing System
• WSDOT’s Payroll System (DOTtime)
• HATS (Highway Activity Tracking System)
• None of the above

06

Select the answer below that best describes your experience with Microsoft Word.

• None
• Beginner (little or no experience, but interested and willing to learn)
• Developing (working knowledge)
• Skilled (working knowledge, uses software frequently)
• Expert (exceptional knowledge, recognized as expert user)

07

Select the answer below that best describes your experience with Microsoft Excel.

• None
• Beginner (little or no experience, but interested and willing to learn)
• Developing (working knowledge)
• Skilled (working knowledge, uses software frequently)
• Expert (exceptional knowledge, recognized as expert user)

08

Select the answer below that best describes your experience with Microsoft Outlook.

• None
• Beginner (little or no experience, but interested and willing to learn)
• Developing (working knowledge)
• Skilled (working knowledge, uses software frequently)
• Expert (exceptional knowledge, recognized as expert user)

09

How did you learn of this employment opportunity?

• Indeed
• LinkedIn
• Direct Email Notification
• Career Fair
• Monster
• WorkSource
• AASHTO
• NACTO
• APWA
• WSDOT Employment Site
• Careers.wa.gov
• governmentjobs.com
• Other (specify below)

10

If you selected ‘Other’ on the previous question, please specify how you learned of this employment opportunity in the space provided:

Required Question