GENERAL DESCRIPTION
Under general direction to oversee, plan and coordinate the administration of fleet assets in the areas of ownership, acquisition, disposal, inventory control records and specification preparation while assuring cost-effectiveness in procurement and operation. Perform specialized recommendations and comprehensive analysis of Fleet efficiencies and trends as well as generate a variety of financial and performance reports associated with Fleet assets.
SUPERVISION EXERCISED
This position does not exercise supervision.
IMPORTANT AND ESSENTIAL DUTIES
Collaborate with departments and divisions to resolve Fleet management issues.
Prepare specifications, review and track purchase requisitions, purchase orders, and invoices for payment; and manage and post bid process updates to the intranet.
Prepare Council Agenda items for Fleet purchases.
Meet with customer department and division supervisors and equipment vendors and manufacturers in expediting the competitive purchasing processes.
Monitor and evaluate equipment performance for replacement purposes.
Develop vehicle and equipment specifications in cooperation with the end-user; assist in making recommendations relative to equipment replacements and new purchases; assist in disposal of replaced and used equipment.
Participate in the budget preparation process for Fleet including analyzing associated functions such as inventory control, low usage, fuel budget, replacement charges, parts, labor and commercial costs, additives and oil costs, take-home vehicle reporting, miscellaneous revenue, motor pool fees, and equipment use charges.
Assists with recommendation and preparation of vehicle and equipment purchase/replacement budget for all Fleet-using Departments, which includes projections for new/replacement items, maintenance costs and fuel as well prepare specifications for procurements of Fleet purchases.
Analysis of vehicle and machine requirements will include traveling to work sites and City facilities on a routine basis.
Works daily in a mixed office and industrial environment, weekly in equipment yards and other areas requiring PPE.
Keep abreast of new fleet products being researched and tested.
Assist with preparation of the Fleet Management strategic planning.
Manage vehicle licensing and inspection process.
Manage Fleet central warehouse, if implemented.
Inspect vehicles/equipment annually and as needed for cleanliness, damage and general condition. These inspections may be in a shop environment or in the field.
OTHER JOB RELATED DUTIES
Perform other job related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
Principles, practices and techniques associated with fleet management.
Technical aspects of vehicle specification, design, and operation.
Principles, policies and practices of purchasing and inventory control.
Financial and accounting principles and practices.
City policies and procedures and enforcement.
Office procedures, software applications including fleet management systems.
Safe driving principles and practices.
Skill to:
Promote team building.
Operate office equipment including computer equipment.
Provide positive customer service to both internal and external customers.
Safely operate a motor vehicle.
Ability to:
Prepare strategic planning and organization of future fleet management initiatives.
Develop and manage a budget.
Self-motivate, work independently, and maintain priorities to meet schedule demands.
Communicate clearly and concisely, both verbally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Experience that provides the required knowledge, skills and abilities associated with fleet management is required.
Education/Training:
A high school diploma or GED is required.
An Associate’s or Bachelor’s degree in management or a related field is preferred.
License or Certificate:
A valid Texas driver’s license; the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
Certified Automotive Fleet Specialist (CAFS) is preferred.
Special Requirements:
Ability to travel within and out of town.
Exposure to cold, heat, noise, outdoors, chemicals, mechanical hazards, and electrical hazards.
Essential duties require the following physical skills and work environment:
Ability to travel within and out of town.
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (<10% of the time)
Code / Task
_E_ Standing
_E_ Sitting
_M_ Walking
_I_ Lifting
_I_ Carrying
_I_ Pushing/Pulling
_A_ Overhead Work
_M_ Fine Dexterity
_A_ Kneeling
_A_ Crouching
_A_ Crawling
_I__ Bending
_I__ Twisting
_I__ Climbing
_I__ Balancing
_E_ Vision
_E_ Hearing
_M_ Talking
___ Other:
Other details
- Job Family Fleet Analyst
- Job Function 12. UTILITIES AND TRANSPORTATION
- Pay Type Hourly
- Min Hiring Rate $21.51
- Max Hiring Rate $26.02
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