Salary: $3,974.00 – $5,341.00 Monthly
Location : Thurston County – Lacey, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-EFSEC-010
Department: Energy Facility Site Evaluation Council
Opening Date: 10/03/2023
Closing Date: Continuous
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
**This recruitment is open until filled. The Hiring Manager reserves the right to make a hiring decision at any time. Qualified applicants are encouraged to apply as soon as possible.**
Schedule: This position is currently hybrid with remote and in-office options. There may be occasional and irregular, required in-office time as needed and the schedule may fluctuate. (This may move to more in-office time in the future).
Who we are:
EFSEC was created in 1970 to provide “one stop” siting and permitting for large energy projects. By establishing the Council, the state legislature centralized the evaluation and oversight of large energy facilities within one state agency. The legislature cited the necessity of balancing the need for new energy facilities with the broad interests of the public. As part of the balancing process, the Council must take into account protection of environmental quality, the safety of energy facilities, and concern for energy availability.
The Council’s responsibilities are listed in the Revised Code of Washington (RCW) 80.50. These responsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields. Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt-in to the EFSEC review and certification process as with certain electrical transmission lines. EFSEC’s authority does not extend to hydropower plants or thermal electric plants that are less than 350 megawatts.
For facilities under its jurisdiction, EFSEC has been delegated authority by the Unites States Environmental Protection Agency to issue permits under the Federal Water Pollution Control Act and the Federal Clean Air Act. EFSEC also ensures that effective and coordinated nuclear emergency response plans are in place and satisfactorily tested for the Columbia Generating Station nuclear power plant located on the Hanford Site in central Washington.
What you will be doing:You will support the agency through assisting the Forms and Records Supervisor with the development and maintenance of the records system and all records. You will maintain retention and retention schedules, develop and maintain agency open records processes, manage Public Records Requests (PRR), design and develop agency forms and storage/accessibility of the forms, as well as train agency staff on PRRs and records management.
Duties
Some of what you’ll enjoy doing includes:
- Developing and maintaining a records retention system that promotes an open records structure allowing the public to access information through the EFSEC website.
- Ensuring retention schedules with Secretary of State are established and followed for both electronic and physical records.
- Ensuring records are archived according to established Washington State Archives procedures and facilitates the retrieval of Records Center records when necessary.
- Training staff on management and retention requirements, identifying Public Records Requests, and the established agency procedures to follow.
- Accepting, interpreting and responding to requestors of agency records per Chapter 42.56 RCW.
- Assisting PRR requestors in defining the scope of the request, assisting staff in identifying records that are responsive, identifying and redacting information exempted by law, and retaining a copy of the request and responsive records for a specified period of time.
- Supporting EFSEC’s adjudicative processes ensuring systems for filings are maintained and communicated to respective parties.
- Developing and maintaining agency forms for internal and external users.
- Ensuring forms meet all accessibility, Title 6 and plain talk requirements.
- Ensuring appropriate forms are accessible on the EFSEC intranet and internet for staff and public use.
- Ensuring all forms are reviewed on an established schedule and that staff input is incorporated for best results.
Qualifications
Required Qualifications:
High School Diploma
AND
Six (6) years of experience with records management systems and practices and managing public records responses.
OR
An Associate’s degree;
AND
Four (4) years of experience with records management systems and practices and managing public records responses.
OR
A Bachelor’s degree in business administration, accounting, industrial engineering, or related field;
AND
Two (2) years of experience in forms and/or records management.
**The ideal candidate will also have the ability to deal effectively with all levels of management, the ability to analyze processes and flows, possess excellent customer service skills and the ability to deal with difficult customers.
PREFERRED:Bachelor’s Degree in Business Administration, accounting or a related field
AND
Two (2) years of experience with records management and public records responses.
Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
- A current resume, detailing experience, and education;
- A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
NOTE:
This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).
Conditions of Employment:
- Conflict of Interest: RCW 80.01.020 limits the commission’s ability to employ any person who owns stock in any company the commission regulates or is otherwise financially interested in such company.
- Background Check Notice: Prior to any new appointment into the agency, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.
Opportunity for All:
The Energy Facility Site Evaluation Council celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email jobs@des.wa.gov.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
What is your level of education?
- High School Diploma or GED
- Some or no college
- 1 year of college (30 semester or 45 quarter credits)
- Associate’s degree OR 2 years of college (60 semester or 90 quarter credits)
- 3 years of college (90 semester or 135 quarter credits)
- A Bachelor’s degree or higher in business administration, accounting, industrial engineering, or related field
- A Bachelor’s degree or higher in an unrelated field
02
How many months of experience do you have with records management systems and practices AND managing public records responses?(Be sure this is clearly reflected in your application)
- 0-11 months
- 12-23 months
- 24-35 months
- 36-47 months
- 48-59 months
- 60-71 months
- 72 months or more
03
From the question above, state what job(s) this experience will be found.**If this does not apply to you, indicate “n/a” in this space.
04
How many months of experience do you have in forms and/or records management?
- 0-11 months
- 12-23 months
- 24-35 months
- 36 months or more
05
From the question above, briefly describe this experience and state what job(s) this will clearly be found on your application. If this does not apply to you, indicate “n/a” in this space.
06
How did you hear about this job posting?
- Careers.wa.gov
- Governmentjobs.com
- Friend
- Indeed
- Job Board
- Other
07
We would like to know where you heard about this position.If you selected College Job Board, Job Fair, Job Board, or Other, please let us know the specific name of the college, job board, or place you heard about this position.If you selected a specifically named job board or webpage (listed above), please enter “n/a”.
Required Question