Foundation Office Assistant

Salary: $13.86 – $18.84 Hourly

Location : Schnecksville, PA

Job Type: FT

Job Number: 202300139

Department: President’s Office

Division: Foundation

Opening Date: 07/10/2023

Closing Date: Continuous

Job Title

Job Title: Foundation Office Assistant

Job Classification: Operations Support

Work Schedule: 40 hours per week

Hourly Rate Range: $13.86 to $18.84 per hour

FLSA Status: Non Exempt

Summary: The Foundation Office Assistant provides assistance to the Executive Director with all aspects of the Foundation Office This position reports directly to the Executive Director of Foundation

Salary is restricted to above range and will not exceed the maximum of the range. Salary offers are non negotiable and offers are determined and are based upon related work experience submitted on resume.

LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our at

LCCC is an equal opportunity employer and encourages applications from diverse candidates.

Duties and Responsibilities

• Assists in all aspects of the Foundation Office.
  1. Meets and greets visitors for department meetings.
  2. Supports other staff with organizational tasks.
  3. Prepares and process payment, requisitions and reimbursements.
  4. Compiles and creates folders and marketing materials for Foundation prospect meetings.
  5. Schedules meetings and appointments, calendar and contacts maintenance, meeting preparation and follow-up.
  6. Processes check requests for department expenses.
  7. Achieves proficiency in Foundation software for development functions.
  8. Performs data entry and report generation
  9. Monitors the Foundation email account.
  10. Upload and maintain Google Drive for the Foundation and Board of Directors.
  11. Prepares check requests for Graduation Awards.
• Works directly with Executive Director to assist in tracking development goals, best practice for donor service, and maintaining accuracy of donor records.
  1. Assists in the coordination of donors and prospects, qualification, solicitation, and cultivation.
  2. Maintains relationships with donors as needed; phone calls, email and departmental correspondence. .
  3. Manages updates to constituent database and constant contact mailing lists to ensure all contacts are properly moved through the Foundation’s processes.
  4. Manages event and donor updates to the Foundation website and Foundation donor platform.
  5. Manages process of opening and closing new donor funds.
• Manages the disbursement of Foundation scholarships, including coordination with selection committee and marketing.
  1. Maintains and updates the Foundation’s online Scholarship/Donor Portal.
  2. Sends welcome letter to new fund holders and assist with their stewardship.
  3. Coordinates the Scheller Family transfer scholarships for LCCC graduates and prepares reports to donor.
• Assists Executive Director in maintaining and reviewing prospect contact reports, proposals and projected solicitations to accurately represent efforts with prospects.
  1. Manages Foundation reports, files and meeting books.
  2. Prepares year end donor reports.
• Liaison with College Relations department to ensure informational materials and communications for the foundation, special events and alumni outreach are extended to all parties in a timely and accurate manner.
• Liaison with the Finance department, Business Office and Financial Aid to ensure accuracy of accounts.
• Provides confidential communications with Foundation Board of Directors, scholarship applicants, and donors.
• Provides confidential communication with potential scholarship prospects.
• Prepares agendas and other documents for Foundation Board of Directors and Foundation Committee meetings.
  1. Attends and record minutes for Foundation meetings.
• Engages alumni and student ambassadors to represent the College at various fundraising events and develop opportunities for giving and to aid them in engaging with leadership and donors.
• Assists with special events planning, preparation, execution and day of set-up. Process online RSVP’s for foundation events and in-kind donations.
• Additional tasks and special projects as assigned, or on own initiative
• Develops and maintains an operational manual.
• Performs other duties as assigned.

Required Qualifications

Required

Education

• Associates degree from an accredited college or High school diploma and two years clerical office experience.
• Foreign degrees – must provide a US equivalency report of your degree credentials with your transcript, if not, your resume will not be accepted.

Certifications

• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience

• Minimum of two years of continuous clerical work experience.
• Demonstrated advanced level of MS Office expertise, including proficiency in Microsoft Word, Excel & Outlook. Quick books a plus.

Knowledge, Skills, Abilities

• Preferred
  • Bachelor’s degree from an accredited college.
  • Knowledge of fundraising and nonprofit organization.
• Physical Demands

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and distance vision.

Lehigh Carbon Community College provides the following benefits to full-time staff:
1. Health Insurance -Medical benefit/Prescription Drug/ and Dental benefit plans covering full-time staff, spouse, and dependents.
2. Vision
3. Flexible Spending Account
4. Life and Accidental Death Dismemberment – A term life and A.D. &D. insurance policy equal to two times the employee’s salary will be provided.
5. Long-Term Disability Insurance
6. Vacation/Sick/Personal Choice Days
7. Employee Assistance Program
8. Education Assistance Program
9. Tuition Waiver for Lehigh Carbon Community College
10. Retirement
11. Bereavement Leave
12. 13 Paid Holidays

01

Do you hold an Associate’s degree or a high school diploma and 2 years of clerical office experience?

• Yes
• No

02

Do you have a minimum of 2 years of clerical office work experience?

• Yes
• No

03

Do you have a demonstrated advanced level of MS Office expertise?

• Yes
• No

04

Are you an LCCC employee?

• Yes
• No

Required Question