Stanford University, Office of Government Affairs and Hoover Institution – Washington, DC Office.
To be considered, please submit a cover letter and a resume with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
The Office of Government Affairs (OGA) coordinates and facilitates Stanford’s interactions with local, state and federal governments, as well as its relationship with neighboring communities. The Washington, DC OGA Office promotes the interests of the University’s faculty, students and staff through contact with public officials, involvement with national associations, tracking of pertinent legislation and lobbying on behalf of the University on a wide variety of issues from education and immigration to funding for the basic sciences. OGA is committed to promoting and supporting an environment of diversity and inclusion.
The Hoover Institution at Stanford is a public policy research center devoted to the advanced study of economics, politics, history, and political economy-both domestic and foreign-as well as international affairs. Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity.
Position Summary:
Provide administrative, and operational on-site support with limited supervision for the Office of Government Affairs and the Hoover Institution’s Washington, DC Office.
In this role you will:
- Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/in-house software, reports, or spreadsheets, making copies and monitoring and ordering office supplies.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance within unit and university policies. Coordinate and schedule meetings for OGA, Hoover, and other university officials.
- Ensure a positive organizational image by providing courteous, friendly, and efficient service to all visitors and staff. Greet visitors and route them to appropriate individuals. Answer phones, respond to inquiries, and determine and take appropriate action as required.
- Provide on-site support, such as check-ins, directions, equipment set-up, and parking for events and office visitors. Provide logistical support for Washington visits of Stanford administrators and or DC based OGA events.
- Provide remote assistance as needed to OGA staff on campus, assist in maintaining OGA and Hoover electronic files, and keep updated contact lists and databases.
- Compose and draft documents, correspondence, presentations, and other resources for campus officials, perform substantial editing and fact checking.
- Provide access instructions for researchers requesting and using digital materials in Hoover’s Library and Archives’ Satellite Reading Room; closely supervise researchers using digital materials that have strict access criteria and user agreements.
- Serve as a resource regarding a defined set of policies and procedures for both OGA and Hoover.
- Perform duties associated with scheduling, organizing, and operating events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
- Coordinate and monitor routine office maintenance services completion, including IT support.
- Process and monitor a high volume of routine financial transactions, which may include researching and resolving discrepancies.
To be successful in this role, you will bring:
Education & Experience:
High school diploma and 4 years of administrative experience, or combination of education and relevant experience. Bachelor’s degree strongly preferred.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
In addition, preferred requirements include:
- Familiarity with Capitol Hill and the federal legislative process.
WORKING CONDITIONS:
- May be required to work overtime, non-standard, extended or weekend hours in support of scheduled events.
Main Work Location:
Washington DC. Open to a hybrid work schedule (2 or more days per week on-site).
The expected pay range for this position is $60,000 to $81,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
WHY STANFORD IS FOR YOU:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. We have a unique employee wellness program that is personalized to meet each employee’s individual needs.
- And much more…
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.