Salary: See Position Description
Location : Port St. Lucie FL 34984, FL
Job Type: FULL-TIME
Job Number: 202302275
Department: FINANCE DEPARTMENT
Opening Date: 06/09/2023
Closing Date: Continuous
POSITION SUMMARY
The City of Port St. Lucie is an equal opportunity employer.
This position is Essential and is required to report to duty before, during, and immediately after a civil emergency.
Performs specialized work supporting the development of the grant management system, including data entry, supporting departments in the management of their grant award, monitoring, reporting, and tracking grants throughout the City. Supports effective grant management and accurate data entry and reporting. Facilitates the development of public trust and confidence in the City.
The starting salary for this position is $74,100.07-$85,215.08, depending on qualifications.
ESSENTIAL DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
- Develop procedures to govern how transactions are processed in coordination with the Grants & Advocacy Team.
- Monitor programmatic and financial data using the City’s ERP software.
- Proactively identifies, tracks, and reviews grants monthly and draft progress reports as needed to ensure grant award requirements are met.
- Reviews and ensures compliance with State and Federal regulations.
- Monitor actual expenditures and corresponding backup for accuracy. Verify progression towards planned outcomes and goals.
- Reviews invoices and payment documentation for accuracy and proper coding; processes invoices for payment; answers questions from vendors and contractors regarding invoice and payment status; processes purchase orders and requisitions for supplies and services.
- Clarifies and resolves technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding.
- Provides support and serves as a Liaison to the Grants & Advocacy Team and Director of Strategic Initiatives & Innovation in their work to secure grant awards and foster effective relationships with key funding agencies.
- Performs complex, specialized grant accounting functions; prepares and complies with periodic financial reporting and submission at the state and federal levels; and complies with reimbursement submittal requirements
- Assist with departmental budget functions as assigned.
- Provide information to accounting staff to ensure proper recording of grants for financial records.
- Monitor revenues and expenditures during the fiscal year to ensure budget compliance.
- Assist in researching and reviewing departmental financial records and reports.
- Assist with project management and facilitating grants from initial stages through final submission as needed.
- Plan, schedule and track project timelines and milestones; delegates tasks and responsibilities to appropriate personnel as needed.
- Draft communications about grants data, policies, and procedures for departmental staff, upper management, City Council, and others as needed.
- Forecasts revenues for budget preparation and assists with long-range forecasting models.
- Serve as a liaison in assisting all departments with the Grants Module and Project Ledger Module through providing training and support and enters and tracks key grant awards in the Module.
- Maintains master file database in MUNIS for all grants.
- Correspond with representatives from local, regional, state, and federal agencies regarding matters involving grant status, funding, reporting, and requirements.
- Direct, coordinate, evaluate and monitor grant-funded programs. Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service.
- Other duties may be assigned.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Graduation from an accredited college with a Bachelor’s degree (B.A. or B.S.) in Accounting or related field required. In lieu of this, a Master’s degree in a related field would be accepted. Five (5) years of related experience, including experience in the government sector required.
- Knowledge of City rules, regulations, policies and procedures.
- Knowledge of office procedures and practices.
- Knowledge and understanding of grant applications and processes.
- Knowledge of governmental budgeting and accounting principles.
- Extensive knowledge of Microsoft Office Suite software with intermediate to advanced knowledge in creating Excel Spreadsheets.
- Ability to prepare and present information clearly to City employees, Council and the public.
- Ability to access, input and retrieve information from a computer.
- Ability to implement grant and budget procedures.
- Ability to communicate professionally and effectively both in writing and verbally.
- Ability to focus on the positive in every situation.
- Ability to model respect for individuals, teams, and the organization.
- Ability to stay centered when challenged.
- Ability to establish and maintain the trust and confidence of the department and public.
PHYSICAL DEMANDS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, hear and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually moderate. The office is fast paced.
12 paid holidays per year
Vacation Leave:
1-3 years- 10 days
4-9 years- 15 days
10-19 years- 20 days
20+ years- 25 days
PT employees accrue depending on hours worked
Personal Days:
2 days for non-exempt employees per year
3 days for exempt employees per year
Sick Time:
FT employees accrue 8 hours per month
PT employees accrue 4 hours per month
Retirement Plan:
The City contributes an amount equal to 11.4% of an eligible employee’s biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.
457 Deferred Compensation Plan and Roth IRA
$50,000 Basic Term Life Insurance
$50,000 Accidental Death & Dismemberment Insurance
Short-Term and Long-Term Disability
Health, Vision and Dental Insurance
Optional Benefits:
Tuition Reimbursement
Flexible Spending Account
Wellness Program
Health Reimbursement Account
Employee Assistance Plan
Supplemental Life
Legal insurance
The of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.
01
Do you have a Bachelor’s Degree or higher in Public or Business Administration, Finance, Accounting, or a related field?
- Yes
- No
02
Describe your highest level of education and type of degree.
03
Do you have five (5) years of related experience?
- Yes
- No
04
If yes, please explain your experience.
05
Do you have experience in local government?
- Yes
- No
Required Question