Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About the State Budget Agency (SBA):
The mission of the Indiana State Budget Agency is to achieve excellence in fiscal decision making and fiscal results on behalf of the Governor and in support of the General Assembly. The State Budget Agency facilitates the processes of revenue forecasting, budget development, and budget implementation. The Budget Agency evaluates and communicates the fiscal and policy impacts of legislative proposals with the objective of assuring best information available to decision makers.
Salary:
The salary for this position traditionally starts at $70,122.00 but may be commensurate with education or work experience.
Role Overview:
The State Budget Agency has acquired eCivis, a new statewide grants management solution for both state and federal grants. A Grants Management Analyst will be part of a team responsible for the adoption and implementation of the statewide grants management solution and ongoing change management. This team is responsible for developing and leading a change management and workforce transition plan, using fit-gap analysis and internal agency feedback to support adoption, create supporting materials for communication and educational purposes, and provide technical assistance, oversight, and compliance advise.
As Grants Management Analyst at State Budget Agency, your responsibilities will include but not limited to as follows:
Grants and Finance Knowledge
- Understand state and federal administration requirements such as, but not limited to, various financial and programmatic reports, award letters, and contracts
- Assist in the development of technical standards and policies to meet the customers, peers, and organization’s needs
- Plan, develop, organize, write, and edit operational procedures and manuals
- Assist with providing training sessions regarding the grant process and the grants system
Business Processes
- Formulate and define system scopes and objectives through research and fact-finding combined with a basic understanding of user needs and business systems and industry requirements
- Facilitate process change through the integration of new processes with existing ones and communication of changes to impacted Business Systems
- Establish and maintain strategic partnerships with assigned customers to help them meet their business and technical needs
- Perform technical assistance through various computer systems to internal and external customers
- Create documentation for the business system workflows
- Recommend and facilitate quality improvement efforts
- Reviews request for fulfillment of program objectives and federal and agency requirements and policy
- Facilitate the delivery of technical business solutions and products to customers
- Other duties as assigned
Successful candidates should have the following:
- Bachelor’s degree (or 3 years of relevant work experience)
- Proficient knowledge of federal grant requirements, including U.G.G. (2 CFR 200)
- Proficient knowledge of state financial requirements, including the state Financial Management Circular
- 2+ years of federal grant management or federal grant audit experience
- Preferable to have 2+ years of state finance experience
- Preferable to have working knowledge of programs, program planning, public administration, and the political system as they relate to the grant process
- Preferable to have working technical knowledge of eCivis or grants management solutions
- Strong ability to communicate, orally and in writing
- Ability to assist grant staff with federal, state, and, local contacts to retrieve required information via telephone or e-mail as required.
A Day in the Life:
The essential functions of this role are as follows:
- Promotes the utilization of technical services to resolve business issues within the enterprise, agency, program area, division or product line;
- Provides technical leadership on complex business intelligence projects and performs as a Subject Matter Expert in business or functional area;
- May lead re-engineering team and act as project manager in some cases;
- May participate in strategic planning processes for Information Technology Division, seeking opportunities to apply current and future service offerings to meet the needs of current and potential customers;
- Develops technical standards and policies to meet the needs of customers, peers and management;
- Recommends and facilitates quality improvement efforts;
- May serve as a team leader providing guidance, advice, supervision and/or training to other Business Analysts;
- Assists, directs, trains, monitors, and coordinates the work of less experienced staff and assists with the development of difficult and highly complex programs;
- Formulates and defines system scopes and objectives through research and fact-finding combined with a basic understanding of user needs, business systems and industry best practices;
- Creates process change through the integration of new processes with existing ones and communication of changes to impacted Business Systems teams;
- Establishes contracts for the procurement of technical business solutions;
- Establishes and maintains strategic partnerships with assigned customers in order to help them meet their business and technical needs;
- Provides leadership in the development of strategic plans based on customer needs;
- Analyzes business and user needs, documents requirements, devises new technical business system solutions, and translates into proper system requirement specifications;
- Devises or modifies procedures to solve problems considering telecommunications equipment and systems or computer equipment capacity and limitations, operating time, and form of desired results;
- Facilitates the delivery of technical business solutions;
- Manages the expectations of customers, peers, vendors and management;
- Establishes contracts for the procurement of technical business solutions.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected]
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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