We’re looking for an Assistant to join the Communications Team at Hachette Book Group, a split role supporting the work of both our internal/external Comms Team and our fast-growing Hachette Speakers Bureau (HSB). The ideal candidate will be comfortable wearing many hats, working on a variety of fast-paced projects, and enjoys being part of a small and supportive team. This position requires impeccable attention to detail with strong skills in communications, events, marketing, and web design. A majority of HSB responsibilities will be performed daily, while Communications tasks are weekly or as necessary. This job reports to the SVP of Corporate Communications and the Director of HSB.
HSB
Event and administrative support: maintain CRM database with detailed information about authors, event logistics, book sales, and finances; liaise with authors and event clients including scheduling and participating in pre-event calls; create and update event itineraries; coordinate travel arrangements and assist with travel reimbursement; schedule internal meetings.
Marketing and design support: research and maintain client lists; design templates for email promotion; create assets for website homepage and social media; create and maintain speaker website pages; perform website maintenance; manage HSB’s Instagram page, book giveaways, and email marketing campaigns; create Powerpoint presentations.
COMMUNICATIONS
This Week @ HBG: help gather content for Monday communication to all staff.
Book donations: process book donations and monetary donation invoices
Bookends (HBG Intranet): admin support for content refreshes; create graphic banners for Bookends carousel; update Company Calendar to add holidays, major meetings, sales + focus meetings.
Tracking: NYT, USA TODAY, and ABA bestsellers for weekly recap; write news items for weekly Big News roundup (bestseller recaps, awards, tv/movie news).
Administrative support: schedule meetings, handle expense reports.
Additional projects: provide communications support for Sustainability and Hybrid Life in-house programs; create digital signage for in-house display screens.
Skills:
The ideal candidate is:
- Exceptionally detail-oriented and organized
- Agile and accurate when handling simultaneous time-sensitive projects
- A proactive self-starter with excellent follow-through skills
- Concise, professional, and expeditious in handling written and verbal correspondence
- Experienced with email marketing, Canva, Powerpoint, Excel, social media, web design, and website management
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation range for this position is $47,500. Salary can vary based on a number of factors including skills, experience, and location – talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.