Salary: $48,444.88 – $62,659.40 Annually
Location : Mount Clemens, MI
Job Type: Full-time
Job Number: 23-00251
Department: Emergency Management and Communications
Opening Date: 06/09/2023
Closing Date: 6/23/2023 5:00 PM Eastern
CLASSIFICATION DETAILS
DEPARTMENT: Emergency Management & Communications
HIRING AUTHORITY: Director
FLSA STATUS: Non-exempt
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time position (37.5 hours per week.) The hours for this position are currently 8:00 a.m to 4:30 p.m. Monday through Friday.
GENERAL SUMMARY:
Under direction, this position performs complex administrative duties with respect to the county’s responsibility to fulfill its role as regional fiduciary for homeland security grants;. This includes supporting the implementation homeland security priority areas as established by the Federal Emergency Management Agency, and assisting in the coordination and administration of the homeland secuirty program. This position nteracts with federal, state, county, and local stakeholders regarding program guidelines and administration, coordinates the process of distributing funds to sub-grant recipients and vendors and assists with the measurement of grant performance measure and grant reporting. This position also will perform community outreach activities in support of terroism preparedness.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Plans, evaluates and analyzes program elements in support of regional homeland security efforts in areas such as funding, planning, equipment, training and exercising.
Represents the fiduciary function at meetings of the Local Planning Team, Urban Area Security Initiative (UASI) Board and other related committees.
Supports terrorism preparedness by guiding projects through the homeland security planning process lifecycle to minimize gaps identified in a regional Threat Identification and Risk Assessment (THIRA).
Performs community outreach, training seminars and workshops related to terrorism preparedness, including activities related to the Citizen Corps program.
Attends and participates in meetings, presentations, and conferences to discuss and explain funding, operations, protocols and techniques used to fulfill federal and state grant requirements.
Maintains records and prepares reports and correspondence related to regional homeland security efforts.
Assists with processing, submitting, and tracking all required documentation necessary for the approval of grant funded purchases.
Assists in processing, submitting, and tracking all grant reimbursements submitted by eligible jurisdictions to the grantor and ensures that they comply with established federal and state guidance.
Assists in ensuring compliance of grant programs with established state and federal guidance, including regional grant agreements.
Ensures that all required purchases are made in accordance with established county policy.
Assists with the creation and maintenance of an inventory of all equipment purchases
Assists with the creation and submission of all documentation necessary to ensure compliance with administrative requirements.
Oversees the work of other staff as assigned.
Operates an automobile while performing assigned job duties.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
- Associate Degree or 60 credit hours completed in Emergency Management, Homeland Security, Business Administration, Public Administration or related field from an accredited college or university
- A minimum of three (3) years managing or administering grants in a public-sector setting
Preferred Education and Experience
- Bachelor’s Degree in Emergency Management, Homeland Security, Business Administration, Public Administration or related field from an accredited college or university
- Experience managing or administering Homeland Security Grant programs within an emergency management agency at the federal, state, county or local level
- Experience using the Google Smartsheet data management system
Required Licenses or Certifications
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Preferred Licenses or Certifications
- Certification as a Professional Emergency Manager (PEM) through the Michigan State Police/Emergency Management Division
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- Grant management and general accounting principles
- Use and application of current computer programs
Ability to:
- Work effectively in stressful conditions and make responsible decisions appropriate to the scope of the position and according to established laws, policies and procedures
- Establish and maintain effective working relationships with co-workers, Federal, State and local agencies and the public
- Utilize countywide and/or department specific software to complete assignments
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Conduct oneself with tact and courtesy
WORK ENVIRONMENT/CONDITIONS
- The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
N/S
O
F/C
Office or similar indoor environment
X
Outdoor environment
X
Street environment (near moving traffic)
X
Construction site
X
Confined space
X
Exposures
N/S
O
F/C
Individuals who are hostile or irate
X
Individuals with known violent backgrounds
X
Extreme cold (below 32 degrees)
X
Communicable diseases
X
Moving mechanical parts
X
Fumes or airborne particles
X
Toxic or caustic chemicals, substances or waste
X
Loud noises (85+ decibels)
X
Blood Borne Pathogens
X
PHYSICAL DEMANDS
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand
Frequency
Description
Physical
N/S
O
F/C
Balancing
X
On even or uneven surfaces/ground
Bending
X
Tasks involve forward or backward bending at the waist
Climbing/Working at Heights
X
Tasks involve climbing up or down stairs, ladders, scaffolding and platforms
Crawling
X
Inspecting in confined spaces. Moving about on hands and knees
Digging
X
Tasks involve manual digging
Driving
X
Tasks involve operating any motor powered vehicle on sealed and unsealed roads
Grasping
X
Tasks involve gripping, holding, clasping with fingers or hands
Kneeling
X
Tasks involve flexing/bending at the knees and ankles to work at low levels
Manual Dexterity
X
Tasks involve fine finger movements i.e., keyboard operating, writing
Lift/Carry
Tasks involve raising/lowering or moving objects from one level/position to another (covered by the items below)
Up to 10 pounds
11-24 pounds
25-34 pounds
X
35-50 pounds
51-74 pounds
75-99 pounds
Over 100 pounds
Push / Pull
X
Tasks involve pushing/pulling objects away from or towards the body
Reaching
X
Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extended
Sitting
X
Tasks involve remaining in a seated position during the task performance
Standing
X
Tasks involve standing in an upright position without movement
Walking
X
Walking considerable distances in the facility on multiple surfaces
Running
X
Running considerable distances in the facility on multiple surfaces
GENERAL REQUIREMENTS AND DISCLAIMERS
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
GRANT OR EXTERNALLY FUNDED POSITION –This position will continue only if sufficient grant or external funds are provided.
Health, Dental and Vision Plans.
As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.
- Health care, dental and vision benefits are effective the first day of employment
Paid Time Off (PTO), Holidays and Sick Time
Macomb County understands the need to balance work life with home life. We have policies for paid time off (PTO), illness, and holidays.
Retirement System
Macomb County has a defined contribution 401(a) plan. The employee contribution is 3% of base wages and the County contribution is 6% of base wages per pay period. Employees are 100% vested after five (5) years of service.
Deferred Compensation
Macomb County employees are eligible to contribute up to fifty percent (50%) of gross salary or the annual maximum as established by the IRS (whichever is less) to a pre-tax savings plan. The County does not contribute to this savings plan.
Life Insurance
Macomb County offers life insurance provided by the employer for regular full-time employees. Additionally, the employer will provide a payroll deduction for employees wishing to purchase additional life insurance for their self, spouse, and eligible dependents.
Long Term Disability
Long-term disability coverage is effective the first day of the month following six (6) months of continuous employment. This benefit is intended for lengthy illnesses with a 180-day elimination period, paying 60% of an employee’s monthly income.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. “See resume” is not an acceptable answer to questions.
- Yes, I understand and agree
- No, I do not agree
02
Which of the following best describes your highest level of education:
- High school diploma or certificate of successful completion of the General Educational Development (GED) Test
- Some college
- Associate’s Degree (or 60 completed credit hours)
- Bachelor’s Degree
- Master’s Degree or higher
- None of the above
03
How many years of managing or administering grants in a public sector setting do you have?
- No Experience
- Less than 2 years of experience
- 2 but less than 3 years of experience
- 3 but less than 4 years of experience
- 4 or more years of experience
04
Please describe below your experience managing or administering grants in a public sector setting below (when and where you obtained the experience.) If you do not have this experience, please type: N/A
05
Do you have a valid Michigan Drivers license and an operable insured automobile for authorized travel?
- Yes
- No
Required Question