Summary
This position functions as the Human Resources Specialist (Recruitment/Placement) Physician and Provider Recruiter. The Human Resources Specialist (Recruitment/Placement) Physician and Provider Recruiter is responsible for local physician and provider recruitment and retention operations for the health system.
This position is not remote/virtual and the incumbent will be required to be physically onsite.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
ALL US CITIZENS.
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
Duties
Recruitment Strategy – 40%
- Position serves as the case-manager for all physician and provider recruitment and onboarding activities ensuring effective and efficient processes that maximize recruitment outcomes and reduce Time-to-Hire (T2H).
- Will focus on hiring quality physicians and providers as quickly as possible to meet the unique needs of the health care system.
- The primary point of contact (POC) for physician and provider candidate site visits/interviews and ensures an enhanced candidate experience through coordination of candidate travel, interview agendas, facility tours, local area community tours, formal contingent offers, and initiation of credentialing and privileging (C&P).
- Provides case management and facilitation of the onboarding process.
- Responsible for the recruitment, onboarding, and ongoing retention life cycle for physicians and providers within the health care system, and as such, will forge strategic and harmonious relationships with the following key stakeholders: 1) facility and VISN leadership; 2) NRS; 3) affiliated university leaders; 4) regional professional associations; 5) community leaders; and 6) HR personnel in SBU and SSU; and 7) other key stakeholders as needed.
- Serves as the HR subject matter expert (SME)/technical advisor in Title 38 physician, dentist and provider recruitments, onboarding, market pay administration, and retention and serves as the primary point of contact for the provider.
Customer Recruitment Planning – 25%
- Meets with local hiring managers to conduct recruitment search assessments in order to develop tailored recruitment marketing and sourcing strategy.
- Obtains critical information about the vacancy during recruitment search assessment that will enhance marketability of the opportunity and improve the likelihood of sourcing best-fit candidates.
- Gather information during assessment includes, but is not limited to, department staffing, reasons for vacancies, previous recruitment activities and hiring history, unique training requirements, skill requirements, preferred clinical competencies, the ideal candidate profile, proposed salary and recruitment incentives, and other pertinent details.
- Develops a client-centered and tailored recruitment and sourcing plan to recruit best fit candidates for each specific vacancy.
Recruitment Operations- 25%
- Meets regularly with COS, clinical service line managers, SSBP, DEO, PAO, SBU, and SSU to coordinate recruitment advertising and the sharing of recruitment information within the appropriate academic and/or professional community.
- Authors recruitment advertisement content and coordinates appropriate approvals before publishing.
- Coordinates with NRS on attendance at local job fairs and conferences.
- Administers and commits recruitment marketing funds for purchasing ads in professional magazines, journals, sourcing campaigns, and attendance at NRS-approved local conferences and job fairs.
Data Capture and Analysis- 10%
- Forecast’s physician and provider vacancies, mitigates recruitment, hiring and retention challenges, and utilizes data from various sources (Veterans Service Support Center (VSSC), ATS, Workforce Succession and Strategic Plan, etc.).
- Maintains statistics on various aspects of recruitment and retention and incorporates this information in facility recruitment and retention reports.
- Plans and conducts facility recruitment and retention program assessments through surveys, statistical studies, data analysis, and customer interviews to optimize recruitment outcomes and T2H.
- Reviews facility recruitment actions or cases and recommends improvements for inefficient, inadequate, or invalid measurement methods to the SSBP, SBU, and SSU.
- Publishes facility level reports and conducts presentations documenting information accumulated from measurement methods, and the resultant procedures established or changed.
- Performs other related duties as assigned.
Work Schedule: Monday – Friday – 8:00am – 4:30pm
Compressed/Flexible: Not Available
Telework: AD HOC may be eligible after 6 months.
Remote/Virtual: This is not a virtual or remote position and the incumbent will be required to be physically onsite.
Position Description Title/PD#: HR Specialist (Recruitment/Placement) Physician & Provider Recruiter/PD99721S
Relocation/Recruitment Incentive: May be authorized for highly qualified candidates
Physical Requirements: Some work may require walking in offices, hospitals, convention centers, hotels, universities, and similar areas for meetings and to conduct recruitment, hiring and retention duties. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.
Requirements
Conditions of Employment
- You must be a U.S. citizen to apply for this job
- Subject to a background/suitability investigation
- Designated and/or random drug testing may be required
- May serve a probationary period
- Selective Service Registration is required for males born after 12/31/1959
- A complete application package; Resume, Transcripts, etc
- Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Selective Placement Factor: Physician and/or advanced practice provider recruitment experience in either a Federal or Private Sector Hospital or Health Care System
GS-12 grade level: One year of specialized experience (equivalent to the GS-11 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA’s) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Experience and skill in applying a wide range of HR recruitment and placement functions; knowledge of federal personnel regulations, laws, techniques, and guidelines to include OPM requirements; experience working with a variety of difficult and complex Human Resources (HR) work assignments; developing vacancy announcements using a variety of recruitment strategies; knowledge of HR database systems to query, retrieve, and analyze information to complete and monitor routine and special assignments; providing advice and guidance to management officials on a variety of HR topics and issues to include pay administration.
OR
Applicants may also combine education and experience to qualify at the GS-12 level.
Education & Specialized Experience: Graduate level degree or higher and three years of progressive specialized experience equivalent to at least the GS-09 grade level .Such experience may be gained in administrative, professional, technical or other responsible work positions in the public (i.e., Government or military) or private sector. Qualifying specialized experience includes: Experience and skill in applying a wide range of HR recruitment and placement functions; knowledge of federal personnel regulations, laws, techniques, and guidelines to include OPM requirements; experience working with a variety of difficult and complex Human Resources (HR) work assignments; developing vacancy announcements using a variety of recruitment strategies; knowledge of HR database systems to query, retrieve, and analyze information to complete and monitor routine and special assignments; providing advice and guidance to management officials on a variety of HR topics and issues to include pay administration.
To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-12. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Additional information
1 Position will report to the Battle Creek VA
1 Position will report to Ann Arbor VAMC but will service Ann Arbor and Detroit.
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website which can be found at https://www.opm.gov/.
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (Schedule A)
- Disability Letter (VA)
- OF-306
- Other (1)
- Other (2)
- Other (3)
- Professional Certification
- Resume
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
Documents Required:
- Resume
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
- How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 10/18/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12126250.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information
Erika Bond
Phone
317-225-3905
Email
Erika.Bond@va.gov
Address
VHA VISN 10 Human Resources 11500 NORTHLAKE DRIVE SUITE 200 CINCINNATI, OH 45249-1642 US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
- Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (Schedule A)
- Disability Letter (VA)
- OF-306
- Other (1)
- Other (2)
- Other (3)
- Professional Certification
- Resume
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
Documents Required:
- Resume
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 10/18/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12126250.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information
Erika Bond
Phone
317-225-3905
Erika.Bond@va.gov
Address
VHA VISN 10 Human Resources 11500 NORTHLAKE DRIVE SUITE 200 CINCINNATI, OH 45249-1642 US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request