Title: HR / Staffing Assistant
Employment Type: Full-time
Schedule: Monday – Friday. Occasional work may be required outside of standard hours, such as evenings or weekends.
Compensation: Depending on experience $15-$18 per hour
Job brief
As an HR/Staffing Assistant, you will play a crucial role in supporting our company’s talent acquisition and human resources efforts. You will be responsible for assisting in the recruitment, hiring, orientation process, and scheduling assistance as needed.
Responsibilities
- Talent Acquisition: Identify staffing needs and participate in the recruitment process. This includes posting job openings, reviewing applications, conducting initial screenings, and coordinating interviews.
- Onboarding and Orientation: Facilitate the orientation process for new hires. Provide necessary information, paperwork, and support to help new employees integrate into the company.
- HR Coordination: Assist in maintaining employee records, updating databases, and handling confidential information.
- Guard License Coordination: Ensuring employees have proper information and documents to obtain a State of Alaska Guard License.
- Scheduling and Staffing Support: Collaborate with department managers to ensure appropriate staffing levels are maintained. Help create schedules and manage time-off requests to minimize overtime while ensuring operational efficiency.
- Reporting: Generate and maintain reports related to staffing, recruitment, and onboarding activities to assist in decision-making processes.
- Facilitate Signal Performance Institute online training, standard operating procedure (SOP) workshops, and equipment training for new and existing employees.
- Administer in-office re-training sessions for current employees as required, ensuring their skills remain up-to-date and aligned with the company’s quality standards.
- Enhance and expand the orientation process, incorporating comprehensive new-hire training.
- Monitor, analyze, and assess company overtime percentages and trends, identifying areas of improvement to reduce overtime costs and improve workforce efficiency.
- Maintain daily action log, and distribute to the General Manager and Executives to keep them informed about ongoing initiatives and progress.
- Perform additional duties as assigned.
Requirements
- High school diploma or equivalent
- Valid driver’s license and personal vehicle
- Experience as an Staffing Assistant or in another relevant Administrative role preferred
- Experience or proficiency in Microsoft Office (Word, Excel, and Outlook)
- Understanding of Office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Ability to communicate professionally via phone and email
- Excellent written and verbal communication skills
- Conducts self in accordance with Signal Core Values and by the Signal employee handbook
Required education:
High school or equivalent
Environmental/Working Conditions:
Normal Office environment. Occasional overtime may be required and/or hours may be shortened as business needs dictate.
PLEASE NOTE: This is NOT a virtual assistant position.
Signal is an Equal Opportunity Employer
It is the policy of the company to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, religion, national origin, disability, marital status or veteran status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. The executive staff and all managerial personnel are committed to this policy and its enforcement.
Signal may communicate with candidates who apply for employment via email, phone call or texting. By submitting an application, you agree to be contacted through these channels.