Salary: $21.75 – $32.00 Hourly
Location : Front Royal, VA
Job Type: Full-Time
Job Number: 00134
Department: Human Resources / Risk Mgmt
Opening Date: 09/18/2023
Closing Date: 9/30/2023 11:59 PM Eastern
The Human Resource Representative/Analyst performs the daily functions of the Human Resource and Risk Management department; provides administrative and technical support to assist with hiring, administration of pay, benefits and leave, risk and safety initiatives, enforcement of company policies and practices, and supports the Director in implementation of the organizations mission and talent strategy.
Being a small department, it’s important for all team members to cross-train and have a general understanding of all HR and Risk functions. However, the primary focus for this position will be risk controls and occupational health and safety for the organization. The position may be hired as a Human Resource Representative (Grade G06: hiring range $21.75-$25.00 hourly) or as a Human Resource Analyst (Grade G08: hiring range $25.14 – $32.00 hourly) dependent on candidates prior knowledge and experience in HR or Risk Management. The position and pay is negotiable dependent upon experience and qualifications.
The Town offers excellent benefits to include automatic enrollment in the Virginia Retirement System; 457 Deferred Compensation with pre-tax and Roth options; health, vision, dental, wellness, and employee assistance benefits; generous paid time off; 14 paid holidays; disability and life insurances, and tuition assistance. The Town is an Equal Opportunity Employer.
Examples of Duties / Knowledge & Skills
- Performs routine tasks to administer and execute human resource programs including but not limited to recruitment/onboarding; compensation, benefits, and leave; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; risk control; diversity, equity, and inclusion; and training and development.
- Handles liability claims and assists with workers compensation claims; maintains liability and safety files and records; assists in liability and post-accident investigations; monitors compliance with safety procedures.
- Recommends rules, policies, and procedures to promote employee and workplace safety, to minimize citizen and customer claims, and to ensure risk management and insurance program objectives.
- Maintains applicable OSHA records and reporting for work-related injury and illness.
- Maintains asset management platform; makes additions/changes to the inventory of buildings, property, vehicles, and equipment.
- Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, compliance training, anti-harassment training, professional licensure, and aptitude exams and certifications.
- Assists with recruitment and hiring processes; conducts or acquires background checks and employee eligibility verifications; conducts or assists with new hire orientation.
- Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or brokers.
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
- Maintains accurate and current human resource files, records, and documentation; maintains the integrity and confidentiality of human resource files and records.
- Performs customer service functions by answering inquiries or complaints from the general public, applicants, Town staff, Elected Officials and Board members, vendors, attorneys, investigators, insurance companies, medical providers, other government agencies and parties of interest; refers complex and/or sensitive matters to the appropriate staff.
- Performs general administrative/office work as required, including but not limited to preparing reports and correspondence; entering computer data; copying, mailing, scanning, and emailing documents; maintains filing system; answers phones; schedules meetings and interviews; maintains and updates detailed records and files.
- Operates a variety of office equipment and machinery such as copier, scanner, printer, computer, etc.; uses standard office tools, general office supplies, and a variety of computer software.
- Assists with planning and execution of special events such as benefits enrollment, meetings, employee recognition events, health fairs, retirement celebrations, etc.
- Assists in the development of policies and procedures; provides assistance and support to other departments and staff.
- Undertakes special projects as assigned by Director or designee.
- Performs other duties as assigned.
Minimum qualifications & Requirements
Requirements
Experience Required:Prior related administrative/office experience; Human Resources, Risk Management, or municipal government experience preferred.
Minimum Education Requirements:High School diploma or equivalent required; Associates degree, certifications, or equivalent experience preferred in a related field.
Qualifications
- Proficient with Microsoft Office Suite; Word, Excel, Outlook, and PowerPoint.
- Proficiency with or the ability to quickly learn the organization’s HRIS, payroll, and similar employee management software.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and function well in a high-paced and at times stressful environment.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to establish and maintain effective working relationships with staff, employees, associates, and vendors/contractors.
Supplemental information
Work Environment
- Indoor office environment.
- Occasional exposure to outside elements for field work conducting inspections or investigations.
Physical Demands
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to access and navigate each department at the Town’s facilities.
- This is light work requiring the exertion of up to 30 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects.
- Work requires climbing, reaching, standing, walking, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.
- Visual acuity is required for preparing and analyzing written or computer data, use of measuring devices, operation of machines, and determining the accuracy and thoroughness of work.
The Town of Front Royal offers a comprehensive benefits package. To read more about our Benefits, please visit our