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Human Resources Assistant (R&P)

Summary

Veterans Integrated Service Network 10 Human Resources Management Service (VISN 10 HRMS) is recruiting for a Human Resources Assistant (Recruitment & Placement). The Human Resources Assistant (Recruitment & Placement) will service the Cincinnati SBU.

This position is not virtual and the incumbent will be required to physically be on-site. Telework may be eligible after successful demonstration of basic staffing knowledge and completion of training.

This job is open to

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a “surplus” or “displaced” employee.

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

ALL US CITIZENS
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.

Duties

Recruitment & Placement – 55%

  • Evaluates applications and resumes using Office of Personnel Management (OPM) and Veterans Administration (VA) qualification standards, verifies eligibility, and rates and ranks applicants.
  • Adjudicates and makes decisions on applicant appeals and agency’s request to pass over (or objects to) eligible(s) certified.
  • Provides input to the immediate supervisor on final decisions. As authorized by OPM, he/she is responsible for drafting and preparing announcement(s); evaluating, rating and ranking applications; adjudicates veteran’s preference; updating various logs, maintaining active and inactive files and pending files, etc.; issues Notice of Ratings (NORs); and issues and audits certificate of eligibles.
  • Prepares or edits final drafts, examination announcement, recruiting plans, rating schedules and qualification inquiry forms in subject matter areas which the qualification and methods for their determination involve difficulty in definition and development.
  • Prepares vacancy announcements based on Position Description (PD) and/or functional statements (FS) and Subject Matter Expert (SME) analysis of the position, qualifies/disqualifies applicants, and maintains all documentation for the job announcement.
  • Reviews and consults, in conjunction with the hiring manager, on job analysis and/or rating and ranking panels when needed.
  • Processes a variety of requests for personnel action (RPAs) to fill a variety of positions. Coordinates and works with local and regional operations regarding priorities for positions to be filled.
  • Receives and reviews local and regional recruitment requests and contacts the Selecting Official to finalize the recruitment action.
  • Provides technical advice and assistance to the human resources staff and management officials in all areas of staffing and recruitment, including priority placement, direct hiring, special hiring authorities, etc.
  • Troubleshoots and resolves difficult and controversial internal and external staffing and placement problems.
  • Performs internal placement duties that include conducting job analysis, preparing promotion and placement products, and issuing referral certificates.
  • Ensures that all placement actions meet regulatory requirements.
  • Consults on and ensures all pre-employment requirements are met, such as: position management and organizational design, pay administration such as physician market pay; setting pay for Title 5, Title 38 and Hybrid employees, using multiple pay scales and various information sources; VetPro Credentialing; position descriptions, functional statements, scopes of practice, crediting plans, and job analysis.

Consultation – 45%

  • Advises staff on difficult and unusual recruitment, placement and pay issues or problems.
  • Advises on the selection of SMEs and the rating panel process.
  • Advises and consults on targeted recruitment strategies and non-traditional recruitment opportunities specific to the local and regional market area.
  • Leverages expertise to create legally sufficient solutions and provide information on the widest range of flexibility from which local and regional managers can choose that achieve their objectives.
  • Provides law, policy, and analysis to the manager to support their recommendations.
  • Researches qualifications and skills needed and ensures the job analysis is properly formulated with subject matter experts.
  • Provides authoritative management advisory service on supplements to qualifications standards, such as selective placement factors and quality ranking factors to target a desired applicant pool.
  • Provide staffing advice including career and career conditional competitive service appointments, temporary appointments, term appointments, excepted service appointments and special appointment authorities.
  • Demonstrates skill in written and oral communication techniques related to developing and delivering various forms of correspondence to managers, such as briefings and status/staff reports.

Work Schedule: Monday-Friday, 8:00am- 4:30pm

Compressed/Flexible: Not Available

Telework: Not Authorized

Virtual: Not Authorized

Position Description Title/PD#: Human Resources Assistant (R&P)/PD91065A

Relocation/Recruitment Incentives: Not AuthorizedFinancial Disclosure Report: Not required

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Physical Requirements: Work is generally sedentary and requires sitting, walking, standing, bending, and/or carrying light items.

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this job
  • Subject to a background/suitability investigation
  • May serve a probationary period
  • Selective Service Registration is required for males born after 12/31/1959
  • A complete application package; Resume, Transcripts, etc.
  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

GS-5 Preferred Specialized Experience: Must have one year (52 weeks) of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of preferred specialized experience would typically include:, but are not limited to:

  • Serves as the point of contact for customers on basic issues and refers more technical questions to a Specialist and/or Supervisor
  • General administrative support
  • Answering phone calls
  • Responding to email inquiries and scheduling appointments
  • Gathering information from files, databases and documents
  • Entering information into systems and databases, utilizing software programs to extract, revise or sort information from files, records or databases
  • Processing administrative based actions utilizing various automated systems
  • Utilizing various Microsoft Office based software such as Outlook, Word, Excel, Teams and PowerPoint
  • Extract, revise or sort information from files, records or databases

OR,

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education after high school.

OR,

Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond high school.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-05. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

GS-6 Preferred Specialized Experience: Must have one year (52 weeks) of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of preferred specialized experience would typically include, but are not limited to:

  • Accomplishing routine support tasks within an office
  • Maintain files and/or employee records, training record or other items
  • Answering inquiries concerning job vacancies for which application are being accepted
  • Working with automated systems to enter data, complete forms, and correct errors within Human Resources records
  • Experience working in an office setting performing Human Resource related duties
  • Basic knowledge of federal and non-federal personnel regulations and laws, explaining business processes, rules, regulations and laws
  • Processing requests for personnel actions
  • Coordinating and ensuring completion of Pre-employment requirements.
  • Providing routine information.

There is no educational substitution for the GS-06 level.

GS-7 Preferred Specialized Experience: Must have one year (52 weeks) of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of preferred specialized experience would typically include, but are not limited to:

  • Knowledge of federal and non-federal personnel regulations and laws as it applies to Human Resources
  • Explaining Human Resources processes, rules, regulations and laws, Processing requests for personnel actions
  • Providing information to employees on special program entitlements, and application procedures for merit promotion consideration, reinstatement, transfer, etc.; providing technical support to Human Resources Specialists in the Human Resources environment (e.g., maintaining case files and ensuring documentation is in compliance with established guidelines and procedures)
  • Answer a variety of inquires from employees
  • Apply Human Resources rules, procedures, and operations to accomplish support within the organization
  • Provide support to Human Resources Specialists in various areas of the organization
  • Experience processing and tracking Human Resources related actions; utilized office automation to prepare Human Resources documents and extract, revise and sort information
  • Use automated databases to extract data and generate reports; use of Human Resources Information Systems to create and update employee records

There is no educational substitution for the GS-07 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

Critical Skills Incentive (CSI): This occupation is currently approved for a Critical Skills Incentive (CSI) through October 7, 2023. Candidate may be eligible for a pro-rated CSI amount if onboard prior to the CSI expiration date.

COVID-19 Pandemic Expanded Telework Program – Due to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization’s telework policy and the duties of the position.The

Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website which can be found at https://www.opm.gov/.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.

    Documents Accepted:

    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • License
    • OF-306
    • Other (1)
    • Other (2)
    • Other (3)
    • Performance Appraisal
    • Professional Certification
    • Resume
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript

    Documents Required:

    • Resume

    Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.

    Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.

    Applications are accepted online. Applying online will allow you to review and track the status of your application.

  • How to Apply

    All applicants are encouraged to apply online.

    To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 09/06/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12105509.

    1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

    2. Click Submit My Answers to submit your application package.

    NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

    To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

    Agency contact information

    Michael Swain

    Phone

    (313) 737-8567

    Email

    Michael.Swain@va.gov

    Address

    VHA VISN 10 Human Resources 11500 NORTHLAKE DRIVE SUITE 200 CINCINNATI, OH 45249-1642 US

    Next steps

    After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

Documents Accepted:

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • License
  • OF-306
  • Other (1)
  • Other (2)
  • Other (3)
  • Performance Appraisal
  • Professional Certification
  • Resume
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

Documents Required:

  • Resume

Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.

Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.

Applications are accepted online. Applying online will allow you to review and track the status of your application.

How to Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 09/06/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12105509.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Agency contact information

Michael Swain

Phone

(313) 737-8567

Email

Michael.Swain@va.gov

Address

VHA VISN 10 Human Resources 11500 NORTHLAKE DRIVE SUITE 200 CINCINNATI, OH 45249-1642 US

Next steps

After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request
Job Category
Human Resources and Recruitment
Job Type
Full Time/Permanent
Salary
USD 39,265.00 - 63,231.00 per year
Country
United States
City
Cincinnati
Career Level
unspecified
Company
Veterans Health Administration
JOB SOURCE
https://www.usajobs.gov/job/746877600