Salary : $27,662.00 – $51,173.00 Annually
Location : Kanawha County, WV
Job Type: Full-Time Permanent
Job Number: 7983Aas
Department: Arts, Culture, and History – Culture and History
Opening Date: 06/16/2023
Closing Date: 7/1/2023 11:59 PM Eastern
LOCATION OF VACANCY: KANAWHA
Nature of Work
Under general supervision of the Director of Administration, the Human Resources Associate is responsible for processing payroll and benefits for the Department of Arts, Culture and History. This position also assists with timekeeping for the division, ensuring entries by employees into the timekeeping system UKG are done correctly. They will sign off on bi-weekly time sheets and enter time sheets for temporary employees. Audit employee time and leave balances and run reports to ensure funding for payroll. This position also serves as the benefits coordinator, signing new employees up for insurance and retirement plans, processing changes for current employees in Human Resources Management (HRM)/Payroll, concerning all benefit programs. Processes certifications for retirees through Compass. Position works closely with Public Employees Insurance Agency (PEIA), Fringe Benefits Management Company (FBMC) and Consolidated Public Retirement Board (CPRB). Duties also include coordinating yearly open enrollment for PEIA. Monitoring PEIA, FBMC and CPRB website for monthly billings and pay invoice balances using Financial’s Internal Exchange Transaction (IET) in OASIS. Processes Division of Personnel fees for permanent and temporary employees quarterly. Maintains personnel files. Will process various personnel and position transactions in WVOASIS during the absence of HR Generalist 2. Must have working knowledge of WVOASIS HRM/Payroll and UKG. Position performs other duties as assigned.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified If you are claiming Veterans preference, please submit “MEMBER 4” form and/or your VA Letter.
Please attach documents to the online application before submitting it. Or, you may email it to: or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Bachelor’s degree from a regionally accredited college or university.
Substitution: Candidates may substitute related experience in human resources, payroll, bookkeeping or accounting for the required education at the rate of one (1) year of experience for thirty (30) semester hours of education.
Note: A valid driver’s license may be required.
***DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION***
***PLEASE CLICK ON THE GREEN APPLY BUTTON IN THE TOP RIGHT HAND CORNER TO CONVENIENTLY SUBMIT YOUR APPLICATION ONLINE***
State employment offers a variety of benefits.
01
The minimum qualifications for this job title are:Training: Bachelor’s degree from an accredited college or university.Substitution: Candidates may substitute related paid experience in human resources, payroll, bookkeeping, or accounting for the required education at the rate of one (1) year of experience equals thirty (30) semester hours of education.Note: A driver’s license may be required.How do you qualify for this job title?Please note: job duty descriptions of all experience MUST be included in the Work History section of your online application in order for it to count as qualifying towards the minimum qualifications.All college/university education must be verified by attaching a copy of an official transcript to your online application or by emailing it to the Division of Personnel at applicantservices@wv.gov
- I have a Bachelor’s degree from an accredited college or university.
- I have at least four (4) years of full-time or equivalent part-time paid work experience in human resources, payroll, bookkeeping, or accounting.
- I have a combination of college semester hours and paid work experience in human resources, payroll, bookkeeping or accounting to equal a total of four (4) years.
- I do not meet any of the above conditions. (Please do not apply.)
02
Were all of the jobs listed in your application paid?
- Yes
- No
03
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc.If you answered YES to the above question, please put NONE.
04
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
- I confirm the above statement.
Required Question